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March 18, 2025 ·9:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

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Agenda — 122 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 270-013-254# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY March 17, 2025 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 848-621-048#
  2. 2 Notice is hereby given that an Agenda Review Meeting will be conducted on March 17, 2025 at 9:00 A.M. and a Regular Meeting of the City Council of the City of El Paso will be conducted on March 18, 2025 at 9:00 A.M. Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling the following number: 1-915-213-4096 or Toll free number: 1-833-664-9267
  3. 3 At the prompt please enter the corresponding Conference ID: Agenda Review, March 17, 2025 Conference ID: 848-621-048# Regular Council Meeting, March 18, 2025 Conference ID: 270-013-254# The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: For Call to the Public: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 To Speak on Agenda Items: https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of City Council must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 INVOCATION BY THE MINISTRY COORDINATOR FOR THE EL PASO COUNTY SHERIFF'S OFFICE, AND CHAPLAIN EMERITUS FOR THE EL PASO POLICE DEPARTMENT, SAM FARAONE
  6. 6 PLEDGE OF ALLEGIANCE
  7. 7 Students from Mrs. Rivera and Mrs. Anchieta’s 4th Grade Classes from Lundy Elementary at the invitation of Representative Alejandra Chávez Audrey A. Ashar A. Arjun A. Aiden A. Vince A. Hailey B. Eva B. Lainee C. Wembley C. Lauren H. Luke E. Olivia N. Christopher G. Samuel O. Grady G. Emily R. Chloe L. Lauren S. Sofia M. Ayan S. Jaxson O. Micah S. Luke P. Ezra S. Cayson P. Omid S. Nicolas R. Braden T. Gabriel R. Evan T. Amelia S. Emmy V. Ashlie S. Lauren V. Jacquelyn S. Giovanni V. Kylie T. Santiago T.
  8. 8 MAYOR’S PROCLAMATIONS ▶ jump to 11:54
  9. 9 World Tuberculosis Day Miss Sun City USA National Transit Employee Appreciation Day Raiz: Opportunity Knocks Purchasing Month
  10. 10 NOTICE TO THE PUBLIC
  11. 11 CONSENT AGENDA - APPROVAL OF MINUTES: ▶ jump to 59:58
  12. 12 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  13. 12 CONSENT AGENDA - APPROVAL OF MINUTES: Approved as Revised Pass ▶ jump to 67:29
  14. 1. Approval of the Minutes of the Regular City Council Meeting of March 4, 2025, the Agenda Review Meeting of March 3, 2025, the Work Session of March 3, 2025, and the Special Meeting of March 6, 2025. 25-337
  15. 14 CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
  16. 2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS 25-83
  17. 16 CONSENT AGENDA - RESOLUTIONS:
  18. 17 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  19. 3. A Resolution that the City Manager, or designee, be authorized to sign a Lessor's Approval of Assignment of the Industrial Site Lease by and among the City of El Paso ("Lessor"), Price's Producer, Inc. ("Assignor") and Holstein Properties, LLC ("Assignee") regarding the following property: All of Lots 5, 6, 17, and 18, Block 9, El Paso International Airport Tracts Unit 7, City of El Paso, El Paso County, Texas municipally known and numbered as 8101 Lockheed Dr., El Paso, Texas. 25-330
  20. 19 Goal 2: Set the Standard for a Safe and Secure City
  21. 4. A Resolution authorizing the City Manager or designee to submit the State Homeland Security Program Grant #5359901 for the El Paso Office of Emergency Management project titled “Sustainment of Fire Department Special Operations Division” to provide financial assistance to the City of El Paso. Requesting $104,204.23, no cash match is required. The grant period will be from September 1, 2025 to October 31, 2026. 25-322
  22. 5. A Resolution authorizing the City Manager or designee to submit to the Public Safety Office of the State of Texas, grant application number 5367401 for the City of El Paso Emergency Management project identified as “City/County of El Paso Election Security Enhancement Project” to provide financial assistance to the City of El Paso. Requesting $114,894, no cash match required. The grant period will be from September 1, 2025 through October 31, 2026. 25-323
  23. 6. A Resolution authorizing the City Manager or designee to execute a contract with Maria Ramirez, Judge of the Municipal Court of Appeals, to provide reasonable compensation to the Judge to cover her own clerical support and other administrative requirements for the administration of the court. The contract is for $ 2,300 per month ($ 27,600 per year), totaling $ 110,400 over the 4-year term of the contract, January 7, 2025 through January 1, 2029. 25-325
  24. 23 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  25. 7. A Resolution that the City adopts a policy for the naming of spaces for the El Paso Museum of Art. 25-354
  26. 8. A Resolution that the City adopts a policy for the naming of spaces for the Mexican American Cultural Center. 25-355
  27. 26 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  28. 9. A Resolution authorizing the City Manager or designee to execute a Management Services Agreement by and between the City of El Paso and the Camino Real Regional Mobility Authority (CRRMA) and any related documents necessary, whereby the City shall provide various management services to the CRRMA. 25-321
  29. 28 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  30. 10. The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life. The request that the Director of Purchasing & Strategic Sourcing is authorized to notify Pavement Marking, LLC dba PMI Pavement Marking LLC that the City is terminating Contract No. 2021-1263 Thermoplastic Striping for convenience, pursuant to General Conditions - Section 6.9.2, Right of Owner to Terminate, of this contract, and that the termination shall be effective as of March 18, 2025. The termination is due to contract expenditures being met. 25-269
  31. 30 CONSENT AGENDA - BOARD RE-APPOINTMENTS:
  32. 31 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  33. 11. Matthew K. Behrens to the Regional Renewable Advisory Council by Representative Chris Canales, District 8. 25-372
  34. 33 CONSENT AGENDA - BOARD APPOINTMENTS:
  35. 34 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  36. 12. Claudia Lorena Payan Lozano to the Committee on Border Relations by Representative Ivan Niño, District 5. 25-358
  37. 36 Goal 3: Promote the Visual Image of El Paso
  38. 13. Sairy Cohen to the Zoning Board of Adjustment by Representative Chris Canales, District 8. 25-333
  39. 14. George Cruz to the Zoning Board of Adjustment, as an alternate member, by Representative Deanna Maldonado-Rocha, District 3. 25-374
  40. 39 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  41. 15. Valeria Contreras to the Museums and Cultural Affairs Advisory Board by Representative Chris Canales, District 8. 25-360
  42. 41 CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:
  43. 42 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  44. 16. That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment A) 25-324
  45. 44 CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:
  46. 45 Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community
  47. 17. For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Lily Limón in the amounts of $500 from Suzanne & Paul Dipp, $1,000 from El Paso Electric Co. Employees PAC, and $2,000 from Lawrence A. Romero. 25-377
  48. 47 CONSENT AGENDA - NOTICE FOR NOTATION:
  49. 48 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  50. 18. For notation only, Special Projects, Discretionary fund expenditures, and P-Card Transactions for the period of January 21, 2025 - February 20, 2025 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff. 25-335 ▶ jump to 64:25
  51. 19. For notation only - bids and proposals rejected administratively by the Purchasing Director. The reporting period covers from December 16, 2024 to February 18, 2025. 1. 2025-0057R Repair and Maintenance OCS - Mass Transit - Sun Metro 2. 2025-0053 Zoo Produce Diet - Zoo 25-341
  52. 51 CONSENT AGENDA - REQUESTS TO ISSUE PURCHASE ORDERS:
  53. 52 Goal 2: Set the Standard for a Safe and Secure City
  54. 20. The linkage to the Strategic Plan is subsection: 2.1 Maintain standing as one of the nation’s top safest cities. Award Summary: The request that the Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order(s) to increase contract 2022-0242 Pierce Proprietary Parts and Maintenance Training Service to Siddons - Martin Emergency Group, LLC. This change order will increase referenced contract by $216,000.00 for a total estimated amount not to exceed $1,080,000.00. This change order will allow the department to add capacity for the remainder of the contract. Department: Fire Award to: Siddons - Martin Emergency Group, LLC City & State: Houston, TX Current Contract Estimated Amount: $864,000.00 Change Order Award: $216,000.00 Total estimated Amount not to Exceed: $1,080,000.00 Account(s): 322 - 1000 - 22090 - 531180 - P2216 Funding Source(s): General Fund District(s): All This was a Non-Competitive Award - Sole Source contract. 25-329
  55. 54 CONSENT AGENDA - BIDS:
  56. 55 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  57. 21. The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: The award of Solicitation 2025-0169 Roofing Materials & Supplies to Superior Asphalt Enterprises Inc. dba Frontier Roofing Supply for an initial term of three (3) years for an estimated amount of $300,000.00. This contract will allow for the purchase of all roofing materials and supplies to be used for maintenance purposes at City owned facilities. Contract Variance: Not applicable, new contract. Department: Streets and Maintenance Award to: Superior Asphalt Enterprises Inc. dba Frontier Roofing Supply City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: NA Total Contract Time:3 years Annual Estimated Award: $100,000.00 Initial Term Estimated Award: $300,000.00 Option Term Estimated Award: NA Total Estimated Award: $300,000.00 Account(s): 532000-532-1000-31040-P3120 Funding Source(s): General Fund District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Superior Asphalt Enterprises Inc. dba Frontier Roofing Supply the sole lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 25-342
  58. 57 REGULAR AGENDA - MEMBERS OF THE CITY COUNCIL
  59. 58 Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community
  60. 22. Discussion and action to direct the City Manager and City Attorney to prepare a presentation for the Mayor and City Council regarding Robert's Rules of Order as it relates to making motions and amendments to City Council action items in the next 30 days during an upcoming City Council Work Session. 25-371 Approve Pass ▶ jump to 74:03
  61. 60 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  62. 23. Discussion and action on a Resolution to appoint a member to the El Paso Water Utilities Public Service Board of Trustees in the area of expertise of Financial Management, as recommended by the El Paso Water Utilities Public Service Board Selection Committee: Ranked 1st: Lane Gaddy Ranked 1st: John Hjalmquist Ranked 2nd: Ekhi Muniategui 25-320 Approve Pass ▶ jump to 78:28
  63. 24. Discussion and action on a Resolution to appoint a member to the El Paso Water Utilities Public Service Board of Trustees in the area of expertise of General Business Management, as recommended by the El Paso Water Utilities Public Service Board Selection Committee: Ranked 1st: Charlie Intebi Ranked 2nd: Lane Gaddy Ranked 3rd: Amy Ross 25-357 Approve Pass ▶ jump to 81:27
  64. 25. Discussion and action to direct the City Manager to coordinate and arrange federal legislative meetings, inclusive of City Staff and each of the City Council Districts and Mayor, in Washington, D.C. with Federal lawmakers and federal agencies to meet the City of El Paso's strategic agenda, identify key stakeholders, and secure necessary resources to ensure effective representation of our city's needs in Washington, D. C. It is further requested that the City Manager prepare a presentation in the next 30 days on establishing a travel fund dedicated toward advocating for the City's state and federal agendas during the upcoming budget workshops for Fiscal year 2026. 25-370 Approve Pass ▶ jump to 97:07
  65. 64 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  66. 26. Discussion and action on a Resolution to authorize the expenditure of District 8 Discretionary Funds in an amount not to exceed $3,500 for capital costs related to the new Pet Pantries at El Paso Public Libraries, including storage containers, mobile microchip scanners, hardware, locks, and related accoutrements, which serves a municipal purpose by nurturing and promoting a healthy, sustainable community for El Paso pets and pet owners; and Further, that the City Manager, or designee, be authorized to effectuate any budget transfers and execute any contracts and/or related documents necessary to ensure that the funds are properly expended for the municipal purpose. 25-373 Approve Pass ▶ jump to 144:30
  67. 66 REGULAR AGENDA - OPERATIONAL FOCUS UPDATES
  68. 67 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  69. 27. Staff from the Office of Congresswoman Veronica Escobar will provide a mid-year update on federal programs, proposed legislation, constituent services, and updates on Federal Fiscal Year 2026. 25-359 ▶ jump to 98:33
  70. 69 CALL TO THE PUBLIC – PUBLIC COMMENT: ▶ jump to 182:11
  71. 70 Call to the Public will begin at 12:00 p.m. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda. Members of the public may communicate with Council during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 270-013-254# A sign-up form is available on line for those who wish to sign up in advance of the meeting at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397
  72. 71 REGULAR AGENDA - FIRST READING OF ORDINANCES:
  73. 72 INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER: Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing.
  74. 73 Goal 3: Promote the Visual Image of El Paso
  75. 28. An Ordinance changing the zoning of Tracts 2-B, 2-B-1, 2-B-5, Block 18, Ysleta Grant Surveys, 523 Giles, City of El Paso, El Paso County, Texas from R-3 (Residential) to C-1/c (Commercial/conditions), and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 523 Giles Road Applicant: Daniel Resendez, PZRZ24-00011 25-228 Approve Pass ▶ jump to 145:15
  76. 29. An Ordinance changing the zoning of all of Tracts 1D1 and 5A and a portion of Tracts 2A1 and 5C, Section 2, Block 80, Township 1, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas from R-F (Ranch and Farm) to R-5 (Residential), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: North of Stan Roberts Sr. Ave. and East of US-54 Patriot Freeway Applicant: Pay All My Friends, LLC, PZRZ24-00030 25-346
  77. 76 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  78. 77 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  79. 30. The linkage to the Strategic Plan is subsection: 1.4 Grow the core business of air transportation. Award Summary: Discussion and action on the award of Solicitation 2025-0108 Lone Star Golf Club Irrigation System Improvements to Mid-America Golf and Landscape dba Mid-America Sports Construction for a total estimated amount of $3,468,742.39. This project will replace the existing irrigation system in the Lone Star Golf Club to address the aging and failing irrigation system in the golf course. Department: El Paso International Airport Award to: Mid-America Golf and Landscape dba Mid-America Sports Construction City & State: Lee’s Summit, MO Item(s): Base Proposal I Contract Term: 210 Consecutive Calendar Days Base Bid I: $3,468,742.39 Total Estimated Award: $3,468,742.39 Account(s): 562-3010-62335-580270-PAP01008 Funding Source(s): Airport Enterprise Fund District(s): All This was a Competitive Sealed Proposal Procurement lump sum contract. The Purchasing & Strategic Sourcing, Capital Improvement and El Paso International Airport Departments recommend award as indicated to Mid-America Golf and Landscape dba Mid-America Sports Construction the highest ranked offeror based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 25-327 Awarded Pass ▶ jump to 146:20
  80. 31. Discussion and action on a resolution authorizing the City Manager to sign an Agreement for Professional Services by and between the CITY OF EL PASO and Parkhill, Smith & Cooper, Inc., a Domestic For-Profit Corporation, for a project known as “Construction Management & Inspection Services for the El Paso International Airport Five Node Intersection Remediation” for an amount not to exceed $1,487,123.00; and that the City Engineer is authorized to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and to approve Additional Services for an amount not to exceed $50,000.00 if such services are necessary for the proper execution of the project and that the increased amounts are within the appropriate budgets of the project for a total amount of $1,587,123.00; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement. 25-349 Approve Pass ▶ jump to 147:45
  81. 80 Goal 2: Set the Standard for a Safe and Secure City
  82. 32. The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order(s) for Solicitation 2025-0211 Pierce Proprietary Parts to Siddons-Martin Emergency Group, LLC, the authorized distributor for Pierce proprietary parts for a term of three (3) years for an estimated amount of $1,185,560.55. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the purchase of Pierce proprietary parts, repair, maintenance and training service for fire apparatus. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $321,560.55 for the three (3) year term, which represents a 37.22% increase. The increase is due to price increases for parts, repair, maintenance and training. Department: Fire Award to: Siddons-Martin Emergency Group, LLC. City & State: Houston, TX Item(s): All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $395,186.85 Initial Term Estimated Award: $1,185,560.55 Option Term Estimated Award: NA Total Estimated Award: $1,185,560.55 Account(s): 322-1000-22090-531180-P2216 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 -(7) a procurement of items that are available from only one source, including: (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing Department and Fire Department recommend award as indicated to Siddons-Martin Emergency Group, LLC under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 25-350 Approve Pass ▶ jump to 148:56
  83. 82 Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community
  84. 33. The linkage to the Strategic Plan is subsection: 5.2 Leverage and expand the use of current and new technology to reduce inefficiencies and improve communications. Award Summary: Discussion and action on the request that Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0334 Postage to The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account, the sole source provider for postage for the mail sorter equipment, for a term of three (3) years, with an estimated amount of $1,112,956.56. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will be used for postage to support the daily mailroom activities and operations. Contract Variance: No variance, new contract. Department: Information Technology Services Award to: The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account City & State: Salt Lake City, UT Item(s): All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $370,985.52 Initial Term Estimated Award: $1,112,956.56 Option Term Estimated Award: N/A Total Estimated Award: $1,112,956.56 Account(s): 239-1000-15250-523040-P1523 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 -(7) a procurement of items that are available from only one source - (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing and Information Technology Services Departments recommend award as indicated to The Pitney Bowes Bank, Inc. dba The Pitney Bowes Reserve Account under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 25-331 Approve Pass ▶ jump to 151:00
  85. 84 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  86. 34. The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2025-0088 Citywide Parkway Structures 2025 to Horizone Construction I, Ltd for an estimated amount of $1,279,193.50 and Martinez Bros. Contractors, LLC for an estimated amount of $1,193,820.00 for a term of two (2) years, for a total estimated amount of $2,473,013.50. This contract will be used for the construction/installation of various types of concrete, City right-of-way preparation, and earthwork at various locations citywide. Department: Streets and Maintenance Award to: Horizone Construction I, Ltd City & State: El Paso, TX Item(s): Base Bid I Term: 2 Years Term Estimated Award: $1,279,193.50 Award to: Martinez Bros. Contractors, LLC City & State: El Paso, TX Item(s): Base Bid I Term: 2 Years Term Estimated Award: $1,193,820.00 Total Estimated Award: $2,473,013.50 Account(s): 532-4930-32020-580250-PIF24ADA00 532-4930-32020-580250-PIF25ADA00 532-1000-32040-522270-P3230 Funding Source(s): Capital Internal Projects Fund General Fund District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing, Capital Improvement, and Streets and Maintenance Departments recommend award as indicated to Horizone Construction I, Ltd and Martinez Bros. Contractors, LLC the lowest responsive and responsible bidders. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.  As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 25-332 Awarded Pass ▶ jump to 152:23
  87. 35. The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2024-0474 Automotive Fuel- Unleaded to the following suppliers: 1) Rio Valley Biofuels LLC, 2) Tartan Oil dba Saratoga Rack Marketing, LLC, 3) Senergy Petroleum LLC for a total estimated amount of $9,600,000.00. This contract will provide unleaded automotive fuel to ensure the continual supply to city-owned vehicles that require fuel for daily operations. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $1,200,000.00 for the initial term, which represents a 14.29% increase due to fuel prices increases. Department: Streets and Maintenance Award to Primary Vendor: Rio Valley Bio Fuels LLC City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Award to Secondary Vendor: Tartan Oil LLC dba Saratoga Rack Marketing LLC City & State: Knoxville, TN Item(s): All Initial Term:3 Years Option Terms: NA Total Contract Time:3 Years Award to Tertiary Vendor: Senergy Petroleum LLC City & State: Phoenix AZ Item(s): All Initial Term: 3 Years Option Terms: NA Total Contract Time: 3 Years Total Annual Estimated Award: $3,200,000.00 Total Initial Term Estimated Award: $9,600,000.00 Total Option Term Estimated Award: $6,400,000.00 Total Estimated Award: $16,000,000.00 Account(s) 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to primary vendor: Rio Valley Biofuels, LLC, secondary vendor: Tartan Oil LLC dba Saratoga Rack Marketing LLC and tertiary vendor: Senergy Petroleum LLC the highest ranked bidders based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-338 Awarded Pass ▶ jump to 153:27
  88. 36. The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2025-0008 Connected Bike Lanes to Martinez Bros. Contractors, LLC for a total estimated amount of $1,237,925.77. The project will consist of new buffered bike lanes, signage, and a Shared Use Path (SUP) to enhance the existing bicycle network. Department: Capital Improvement Award to: Martinez Bros. Contractors, LLC City & State: El Paso, TX Item(s): Base Bid I Contract Term: 120 Workweek days Base Bid I: $1,237,925.77 Total Estimated Award: $1,237,925.77 Account(s): 190-4741-28900-580270-PCP24TRAN02I Funding Source(s): Transportation Alternatives Set-Aside (TASA) Program State Transportation Development Credits District(s): 5, 6 & 7 This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to Martinez Bros. Contractors, LLC the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.  As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 25-344 Awarded Pass ▶ jump to 154:23
  89. 37. The linkage to the Strategic Plan is subsection: 7.5 Set one standard for infrastructure across the city. Award Summary: Discussion and action on the award of Solicitation 2025-0106 Street Construction Materials to Jobe Materials for Group 1, Group 2, and Group 4 for an estimated amount of $4,121,715.00 and Desert Rock Co. for Group 3 for an estimated amount of $523,350.00, for a term of three (3) years, for a total estimated amount of $4,645,065.00. This contract will allow the purchase of construction materials used to maintain City owned right-of-way. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $2,756,527.50 for the initial term, which represents a 145.96% increase due to price increases additional materials added to this contract in comparison with the existing contract. Department: Streets and Maintenance Award to Supplier 1: Jobe Materials L.P. City & State: El Paso, Texas Item(s): Group 1, Group 2 and Group 4 Term: 3 Years Option Terms: NA Total Contract Time: 3 Years Award to Supplier 2: Desert Rock Co. City & State: El Paso, Texas Item(s): Group 3 Term: 3 Years Option Terms: NA Total Contract Time: 3 Years Total Annual Estimated Award: $1,548,355.00 Total Term Estimated Award: $4,645,065.00 Total Option Term Estimated Award: NA Total Estimated Award: $4,645,065.00 Account(s) 532-1000-32120-532030-P3210 Funding Source(s): Internal Funds District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Jobe Materials L.P. and Desert Rock Co. the lowest responsive and responsible bidders. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award. 25-347 Awarded Pass ▶ jump to 156:32
  90. 89 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  91. 38. The linkage to the Strategic Plan is subsection: 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions. Award Summary: Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0311 Landfill Sprayer to LSC Environmental Products, LLC the sole source distributor of Posi-Shell equipment for an estimated amount of $166,817.50. This contract will allow the purchase of a Posi-Shell sprayer to assist on the daily operations at the landfill for environmental compliance with Texas Commission on Environmental Quality (TCEQ). Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $25,417.11, which represents a 17.98% increase due to additional accessories. Department: Environmental Services Award to: LSC Environmental Products, LLC City & State: Apalachin, NY Item(s): All Initial Term: One-time Option Term: N/A Total Contract Time: One-time Annual Estimated Award: $166,817.50 Initial Term Estimated Award: $166,817.50 Option Term Estimated Award: N/A Total Estimated Award: $166,817.50 Account(s): 334-3150-34130-580290-P3470-PESD00250 Funding Source(s): Heavy Equipment District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 -(7) a procurement of items that are available from only one source - (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing and Environmental Services Departments recommend award as indicated to LSC Environmental Products, LLC under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 25-339 Approve Pass ▶ jump to 157:47
  92. 91 REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES:
  93. 92 Goal 3: Promote the Visual Image of El Paso
  94. 39. An Ordinance granting Special Permit No. PZST24-00006, to allow for a clinic and side yard setback reduction on the property described as Lot 2179, Block 91, Mountain View Addition, 4893 Maxwell Avenue, City of El Paso, El Paso County, Texas pursuant to Section 20.04.260 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 4893 Maxwell Ave. Applicant: Project Vida, PZST24-00006 25-223 Adopted Pass ▶ jump to 158:41
  95. 40. An Ordinance granting Special Permit No. PZST24-00003, to allow for an orphanage shelter and side yard setback reduction on the property described as all of Lots 1-24, Block 298, a portion of Lots 1-5 and all of Lots 6-24, all of Lots 35-58, Block 300, together with the vacated portion of Cliff Street between Blocks 298 and 300 and the vacated alley in Block 300, a portion of Block 302, all in Pierce Finley addition, plus Children’s Home Subdivision (formerly known as Tract 6-A FM Collins Survey #209), 1100 E. Cliff Drive, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.260 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 1100 E. Cliff Dr. Applicant: The Lee & Beulah Moor Children's Home, PZST24-00003 25-224 Adopted Pass ▶ jump to 159:58
  96. 41. An Ordinance changing the zoning of Lots 3 and 4, Block 58, East El Paso, 3505 Gateway West Boulevard, City of El Paso, El Paso County, Texas from R-5 (Residential) to C-1 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 3505 Gateway West Blvd. Applicant: Springtime Investment LLC, PZRZ24-00024 25-225 Adopted Pass ▶ jump to 160:52
  97. 42. An Ordinance changing the zoning of a portion of Lot 3, Block 391, Tierra Del Este Unit Sixty-Nine and a portion of Section 37 and 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas from C-2 (Commercial) to C-3 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: North of Pebble Hills Drive and East of John Hayes Street Applicant: Camino Real Investment Properties, LLC, PZRZ24-00015 25-227 Adopted Pass ▶ jump to 161:40
  98. 43. An Ordinance changing the zoning of Tract 2C, Block 41, Ysleta Grant, City of El Paso, El Paso County, Texas from R-F (Ranch and Farm) to C-4 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: North of Americas Avenue and West of Southside Road Applicant: Ajeya Bhava LLC, PZRZ24-00006 25-229 Adopted Pass ▶ jump to 162:57
  99. 98 REGULAR AGENDA - OTHER BUSINESS:
  100. 99 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  101. 44. Discussion and action on a Resolution that the City Manager be authorized to sign a “Consent and Subordination by Lessees” by and between the City of El Paso; the United States of America through the General Services Administration (“GSA”); and the El Paso Infrastructure Collaborative (“EPIC”), whereby the parties consent to the recording of utility easements by respective easement grantors and agree that certain leases between the parties shall be subordinate to such utility easements. 25-326 Approve Pass ▶ jump to 164:20
  102. 101 REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES:
  103. 102 Goal 3: Promote the Visual Image of El Paso
  104. 45. An Ordinance Vacating a portion of Ninth Avenue and Alley Right-of-Way, Block 47, all within Campbell Addition, City of El Paso, El Paso County, Texas. Subject Property: East of Mesa St. and North of Cesar Chavez Memorial Highway Applicant: United States of America (General Services Administration), El Paso Infrastructure Collaborative, LLC, Jose and Carmen Silva Family Limited Partnership, City of El Paso SURW24-00003 25-265 Adopted Pass ▶ jump to 165:07
  105. 104 REGULAR AGENDA - OTHER BUSINESS:
  106. 105 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  107. 46. Discussion and action on a Resolution that the City Council ratify Contract Change Order No. 3 to Contract No. 2023-0430 for the ELP Relocation of Taxiway Mike with Jordan Foster Construction in the amount of $251,910.40 for the additional cost related to greater construction efficiency, increased safety, and reduced impacts to airport operations. This notice provides for the additional scope of work, which allows for additional capacity to the awarded contract. Fourteen (14) additional calendar days will be added for the completion of the work. The new contract sum, including this Change Order notice is $15,099,712.40. The City Manager, or designee, is hereby authorized to execute any documents and contract amendments needed to carry out the intent of this Resolution. 25-348 Approve Pass ▶ jump to 181:08
  108. 107 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  109. 47. Discussion and action that the City Manager, or designee, be authorized to effectuate the listed budget transfer to: To transfer $443,613.71 from IT capital fund balance to project P25ITINFRASTUPG for citywide PC refresh and Network upgrades. 25-343 Approve Pass ▶ jump to 219:07
  110. 109 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  111. 48. Discussion and action to approve an amendment to the City of El Paso’s 2021-2022 Annual Action Plan in order to revise the HOME Investment Partnership Program American Rescue Plan (HOME-ARP) Allocation Plan. 25-345 Approve Pass ▶ jump to 227:34
  112. 111 EXECUTIVE SESSION
  113. 112 The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  114. 113 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  115. 114 ADJOURN
  116. 115 NOTICE TO THE PUBLIC:
  117. 116 ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:
  118. 118 Rollcall ▶ jump to 0:02
  119. 119 Note ▶ jump to 0:36
  120. 120 Note ▶ jump to 0:36
  121. 121 Note
  122. 122 Note