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The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2024-0474 Automotive Fuel- Unleaded to the following suppliers: 1) Rio Valley Biofuels LLC, 2) Tartan Oil dba Saratoga Rack Marketing, LLC, 3) Senergy Petroleum LLC for a total estimated amount of $9,600,000.00. This contract will provide unleaded automotive fuel to ensure the continual supply to city-owned vehicles that require fuel for daily operations. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $1,200,000.00 for the initial term, which represents a 14.29% increase due to fuel prices increases. Department: Streets and Maintenance Award to Primary Vendor: Rio Valley Bio Fuels LLC City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Award to Secondary Vendor: Tartan Oil LLC dba Saratoga Rack Marketing LLC City & State: Knoxville, TN Item(s): All Initial Term:3 Years Option Terms: NA Total Contract Time:3 Years Award to Tertiary Vendor: Senergy Petroleum LLC City & State: Phoenix AZ Item(s): All Initial Term: 3 Years Option Terms: NA Total Contract Time: 3 Years Total Annual Estimated Award: $3,200,000.00 Total Initial Term Estimated Award: $9,600,000.00 Total Option Term Estimated Award: $6,400,000.00 Total Estimated Award: $16,000,000.00 Account(s) 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to primary vendor: Rio Valley Biofuels, LLC, secondary vendor: Tartan Oil LLC dba Saratoga Rack Marketing LLC and tertiary vendor: Senergy Petroleum LLC the highest ranked bidders based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Other Bids, Contracts, Procurements Agenda Ready Introduced March 4, 2025

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