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What governments pay for records and document management

89 contracts · 60 governments · 15 states

Half of them fall between $60K and $588K. The middle contract is $216K.

middle half of contractsmedian · one mark per contract · spaced logarithmically, so each step right is a multiplying of the amount, not an adding to it.

These are contracts, not prices. They are not like for like: some cover ten years and a whole city, others a single unit added to something a government already owned, and a few are omnibus agreements that merely mention the item among others. Amendments are left out, because an amendment usually restates the value of the deal it changes and would count the same money twice. That is why the middle half is given rather than an average, and why every row links to the document it was read from — the range is the honest answer, and the source is how you check which end of it applies to you.

Every contract, largest first

AmountWhat was signedGovernment
$172K Arizona Department of Administration, to provide an intergovernmental agreement for services related to the implementation, maintenance, and support o… Pima County, AZ
Feb 13, 2026
$147K Authorize a one-year contract for maintenance and support of the SHI Government Solutions Inc. for the GovQA Public Records Request Management Softwar… · SHI Government Solutions Inc Dallas, TX
Sep 9, 2024
$138K Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ri… · Sun Ridge Systems Inc El Dorado County, CA
May 28, 2026
$132K Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ri… · Sun Ridge Systems Inc El Dorado County, CA
Jun 25, 2025
$128K Sheriff’s Office recommending the Board approve and authorize the continuation of the perpetual Support Services portion of Agreement 5330 with Sun Ri… · Sun Ridge Systems Inc El Dorado County, CA
Jul 23, 2024
$120K A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket P… · Iron Mountain Information Management, LLC Hollywood, FL
Feb 19, 2026
$120K A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreemen… · Vital Records Holdings, LLC Hollywood, FL
Sep 11, 2025
$119K RESOLUTION AUTHORIZING THE SOLE-SOURCE PURCHASE OF A ONE-YEAR MAINTENANCE AND LICENSE RENEWAL OF COMPUTER-AIDED DISPATCH, RECORDS MANAGEMENT SYSTEM, A… · System, AND Crimeview Analytics Software FROM Centralsquare Technologies, LLC Midland, TX
Dec 16, 2025
$114K SUBJECT: Approval of Master Subscription and License Agreement with ESO Solutions, Inc. for a Records Management System for a Term not to Exceed Five … · ESO Solutions, Inc Merced, CA
May 6, 2026
$99K <span style="font-size: 16px;">Recommendation to approve continuation of contract services with SmartCop Records Management System for annual maintena… Winter Garden, FL
Oct 22, 2026
$94K Authorize the City Manager to finalize and execute a contract with ImageTrend, LLC, through a General Service Administration Cooperative Agreement (GS… · ImageTrend, LLC Mesquite, TX
May 28, 2025
$90K Resolution 2025-XXX: Authorizing the City Manager to enter into an agreement with Locality Media, Inc. DBA: First Due, for a replacement Fire Departme… · Locality Media, Inc Turlock, CA
Mar 25, 2025
$75K Consider a memorandum/resolution approving a Professional Services Agreement with Blue Skies Associates, for FileOnQ data migration to the Niche Recor… · Blue Skies Associates Killeen, TX
Jun 10, 2025
$74K This item was pulled at the request of Council Member Craig-Hensley. Council Member Craig Hensley stated that she had the same comment for Items C.3, … · Complete Paperless Solutions Lodi, CA
May 20, 2026
$71K Annual Agreement for Laserfiche Avante Records Management System maintenance services from MCCi, LLC through a national inter-local agreement with Buy… · MCCi, LLC Grand Prairie, TX
Dec 23, 2020
$66K To authorize the Director of the Department of Public Safety, on behalf of the Division of Fire, to modify an existing contract with ImageTrend, LLC f… · ImageTrend, LLC Columbus, OH
Nov 7, 2025
$60K Recommended Action: It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the City Manager to approv… · Guardian Records Management and Storage Hesperia, CA
Jun 3, 2024
$60K Purchase Order to Mechanical Services of Central Florida, Inc., in the amount of $59,734.76, for the Installation of a 40-ton Chiller at the Records R… · Mechanical Services of Central Florida, Inc Alachua County, FL
Nov 23, 2022
$58K Recommendation Concerning a Purchase Order, In Excess of $50,000, to Carahsoft Technology Corp. In the Amount of $57,765.49 for the Renewal of First D… · Carahsoft Technology Corp Escambia County, FL
Mar 25, 2025
$57K Presentation and discussion on procurement of a records management system, Laserfiche, from ICC Community Development Solutions utilizing OMNIA cooper… · ICC Community Development Solutions Apache Junction, AZ
Jun 18, 2024
$55K Approval of a purchase order to Michigan State Police for the fiscal year ending 2025, in an amount not to exceed $54,800.00, for the renewal of the R… Genesee County, MI
Jan 23, 2025
$54K Approval of a purchase order to Michigan State Police for the fiscal year ending 2024, in an amount not to exceed $53,900.00 for the purchase of the R… Genesee County, MI
Mar 26, 2024
$53K Consider authorizing the City Manager to enter into an agreement with First Due Holding, Inc. and sign all associated documents for the purchase of a … · First Due Holding, Inc Rockwall, TX
Oct 20, 2025
$50K <u>Recommendation Concerning a Purchase Order in Excess of $50,000 to Carahsoft Technology Corp for the Renewal of First Due Records Management Softwa… · Carahsoft Technology Corp Escambia County, FL
Mar 26, 2026
$47K A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF DORAL, FLORIDA, APPROVING AN AGREEMENT WITH VRC COMPANIES, LLC FOR THE PROVISION OF RECO… · VRC Companies, LLC Doral, FL
Jan 17, 2024
$45K Request by the Office of the Purchasing Agent that the County Judge execute an interlocal agreement and a renewal option with Harris County Department… Harris County, TX
May 14, 2025
$45K Approve and authorize the chair to sign Agreement No. 240313B with Tishna Pastrama, doing business as PRO-FILE Business Records Management, for the te… Napa County, CA
Mar 1, 2024
$39K <strong id="isPasted">Consideration of motion to authorize the expenditure of $39,479.57 to Civica North America, Inc. for the 2026 License, support, … Monroe, OH
Oct 14, 2025
$39K Resolution Authorizing the Award of a Non-Fair And Open Contract For Providing Provide Software Support and Maintenance Services for the Records Infor… · Sunrise Systems, Inc Cumberland County, NJ
Jan 28, 2025
$38K Professional Services Agreement with Records Control Services Inc., in the amount of $38,145.91 for the Review and Update of the Cities Records Retent… · Records Control Services Inc Hercules, CA
Apr 16, 2024
$38K Resolution Authorizing the Award of a Non-Fair And Open Contract To Provide Software Support And Maintenance Services For The Records Information Mana… · Sunrise Systems, Inc Cumberland County, NJ
Feb 27, 2024
$31K The AXON Enterprises Master Services and Purchasing Agreement is Being Restructured to Include the AXON Records Management System (RMS) and DraftOne R… Douglas County, CO
Dec 3, 2025
$30K A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH FLORIDA ATL… Hallandale Beach, FL
Jan 4, 2024
$29K Consideration of the request to purchase a Cloud-Based First Due Fire & EMS Records Management System (RMS) platform in the amount of $29,000 for year… Junction City, KS
Sep 15, 2026
$20K Interlocal Agreement with Cowlitz County for Participation in the Spillman Records Management System - Cost Share Agreement for January 1, 2026 - Dece… Castle Rock, WA
Aug 25, 2025
$16K A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute an Agreement with MCCi, LLC, for the procuremen… · MCCi, LLC Lexington-Fayette, KY
Apr 15, 2025
$13K Dept. No. Purpose Date(s) Location Cost Fund ---- -------- ----- ---------------------------------------- -------------- ------------------- -------- … Harris County, TX
Jul 9, 2026
$8K Discuss and consider accepting a quote and authorizing an agreement between the City and JustFoia, Inc. for open records request management software a… White Settlement, TX
Mar 5, 2024
$2K RegJIN Intergovernmental Agreement Details: The Police Department terminated full participation in the Regional Justice Information Network (RegJIN) a… Camas, WA
Feb 14, 2017
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