26-410
SUBJECT: Approval of Master Subscription and License Agreement with ESO Solutions, Inc. for a Records Management System for a Term not to Exceed Five Years. The Combined Cost of the Five-Year Agreement will not Exceed $114,186.42; Terminate the Electronic Patient Care Reporting System with Sansio HealthEMS REPORT IN BRIEF Consider approval of a Master Subscription and License Agreement (Agreement) with ESO Solutions, Inc. for a term not to exceed five years, to consolidate all ESO public safety records management software utilized by the Fire Department under a single agreement and to add the electronic Patient Care Report (ePCR) module. This action will streamline patient care reporting and administrative functions while ensuring compliance with state and federal reporting requirements. Also considers approval to waive the competitive bidding requirements pursuant to Merced Municipal Code § 3.04.210 for the purchase of ESO’s ePCR system ($21,5047.34/annually with a 3% escalator) to ensure continuity with existing ESO software modules, and authorization to terminate the existing ePCR agreement with Sansio HealthEMS. RECOMMENDATION City Council - Adopt a motion: A. Approving the Master Subscription and License Agreement with ESO Solutions, Inc. to continue maintenance and support for the public safety software utilized by the Fire Department for a maximum term of five years in an amount not to exceed $114,186.42; and, B. Authorizing the waiving of the competitive bidding requirement as permitted by Merced Municipal Code § 3.04.210 for sole sourcing based upon ESO Solutions, Inc. being the only company licensed to provide the unique necessary ePCR features needed and standardization of its records management system; and C. Authorizing the City Manager to execute the necessary documents; and D. Authorizing the City Manager to terminate the existing “Electronic Patient Care Records” system software subscription with Sansio Health EMS.
What this record is
- Held by
- ESO Solutions, Inc 20 records across this site
- Amount
- $114K
- Runs until
- May 6, 2031 5 years away date calculated from a contract term stated in the record, not quoted directly
- Type
- contract
- Field
- Technology
- Compared to
- $42K – $114K the middle half of 11 other ESO Solutions, Inc contracts; median $43K
technology contracts in CA that end within a year →
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work goes back out to bid, and it is usually stated years ahead.
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ESO Solutions, Inc also holds
Authorizing the Mayor to amend an existing software license agreement with ESO Solutions, Inc. for an additional three years with the option to renew … Request for approval of a renewal option with ESO Solutions, Inc. for emergency reporting system for the Fire Marshal’s Office for the period of Janua… Resolution Approving a Business Associate Agreement with ESO Solutions, Inc. for Access to the Health Level Seven Portal and Delegate Authority to the… Resolution authorizing the First Amendment to the software and support agreement with ESO Solutions, of Austin, Texas, for a continuing one-year subsc… Business Associate Agreement between ESO Solutions, Inc, and Pinellas County to facilitate the sharing of Electronic Protected Health Information betw…All 20 records for ESO Solutions, Inc →
- Committee
- City Council/Public Finance and Economic Development Authority/Parking Authority
- Requested by
- Fire Department
- Introduced
- May 6, 2026
- On agenda
- September 21, 2026
- Passed
- September 21, 2026
Where it was heard
City Council/Public Finance and Economic Development Authority/Parking AuthorityWatch what Merced buys
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