Finance Committee

Council Chambers, 6th Floor

Agenda — 30 items

1. 1. Call meeting to order
2. 2. Pledge of Allegiance
3. 3. Roll call of membership
4. 4. Approval of minutes from previous meeting
5. 5 12/11/23 Finance Committee Meeting Minutes approved Pass
6. 5. Public Hearing/Appearances
7. 6. Action Items
8. 8 Request to award the City of Appleton's Library Signage Package contract to Seating Concepts Inc., in the amount of $185,994.61 with a 5% contingency of $10,000 for a project total not to exceed $195,994.61. recommended for approval Pass
9. 9 Request to award the Engineering Contract for the 2023 AWWTP L-Building HVAC Replacement Project to McMahon in the amount of $156,898 with a 5% contingency of $7,845 for a total not to exceed project engineering cost of $164,743. recommended for approval Pass
10. 10 Request to award the 2023 AWWTP B-Building HVAC Upgrades Project contract to Rohde Brothers, Inc. in the amount of $720,840 with a 9% contingency of $64,876 for a project total not to exceed $785,716, along with the following budget amendment (2/3 vote of Council required): AWWTP Electrical Distribution Project - $54,000 AWWTP HVAC Upgrades Project +$54,000 recommended for approval Pass
11. 11 Request to award the Engineering Contract for the AWWTP MCC Replacement Project Phase 1 to Donohue and Associates in the amount of $159,420 for data collection and bidding documents along with $124,719 for bidding and construction oversight services upon approval of funding in the 2025 budget as this is a multiyear project, for a total contract amount of $284,139, along with the following 2023 budget amendment (2/3 vote of Council required): AWWTP Electrical Distribution Project -$60,000 2023 AWWTP MCC Replacement Project +$60,000 recommended for approval Pass
12. 12 Request to approve the Relocation Order for work at or near 1850 West Wisconsin Avenue. recommended for approval Pass
13. 13 Request to approve write off of $74,881.54 of accounts receivable invoices and $16,668.36 of personal property taxes (outstanding over one year). 24-0012 recommended for approval Pass
14. 14 Request to approve Change Order #4 to contract 72-22 for Unit H-21 Redundant Raw Water Line to increase for unanticipated site conditions in the amount of $176,232.54 resulting in a decrease in contingency from $244,549.71 to $0.00. No change to overall contract amount. 24-0013 recommended for approval Pass
15. 15 Request to award Unit H-23 Lightning Drive Sewer & Water, Grade & Gravel, and Bridge Construction to Triple P Inc., dba Peters Concrete Company, in the amount of $1,544,853.12 with a 7.5% contingency of $116,000.00 for a project total not to exceed $1,660,853.12. 24-0014 recommended for approval Pass
16. 16 Request to award a sole source contract to McMahon for design, bidding, and construction oversite for the 2024 Wastewater Hardscapes Improvement Project, for a contract fee of $56,600 and a 5% contingency of $2,830 not to exceed a total contract amount of $59,430. 24-0015 recommended for approval Pass
17. 17 Request to award a sole source contract to Nordon Business Environments for the Municipal Services Building Furniture Upgrades in the amount of $189,135.72. 24-0016 recommended for approval Pass
18. 7. Information Items
19. 19 Contract 35-23 was awarded to Scott Lamers Construction LLC for $400,910 with a contingency of $99,090 for Y-23 Lead/Galvanized Water Service Replacement. Change orders were approved totaling $74,193.13. Final contract amount is $475,103.13 with a contingency of $24,896.87. Payments issued to date total $345,594.75. Request final payment of $129,508.38. 24-0017 received and filed
20. 20 Contract 124-22 was awarded to Rohde Brothers for $223,900 with a contingency of $26,868 for WW F-1 Bldg HVAC. Change orders were approved totaling $5,447. Final contract amount is $229,347 with a contingency of $21,421. Payments issued to date total $198,222.50. Request final payment of $31,124.50. 24-0018 received and filed
21. 21 Contract 43-23 was awarded to Vinton Construction for $684,731.28 with a contingency of $27,000 for Asphalt Pavement Reconstruction. Payments issued to date total $492,066.24. Request final payment of $55,967.58. 24-0019 received and filed
22. 22 Contract 56-21 was awarded to ASTI Sawing for $30,000 for Concrete Sidewalk Sawcutting. Payments issued to date total $13,226.11. Request final payment of $16,773.89. 24-0020 received and filed
23. 23 Contract 65-23 was awarded to Kruczek Construction for $1,044,444 with a contingency of $52,222 for X-23 Water Reconstruction No. 2. Payments issued to date total $682,990.45. Request final payment of $135,520.83. 24-0021 received and filed
24. 24 Contract 41-23 was awarded to Vinton Construction Company for $499,980.65 with a contingency of $60,000 for WW Hardscape 2023. Change orders were approved totaling $7,977.55. Final contract amount is $507,958.20 with a contingency of $52,022.45. Payments issued to date total $446,020.61. Request final payment of $61,937.59. 24-0022 received and filed
25. 25 Contract 54-23 was awarded to M & E Construction, LLC for $200,000 for Mini Storm Sewer Construction. No payments issued to date. Request final payment of $199,925. 24-0023 received and filed
26. 26 Contract 52-22 was awarded to Triple P Inc. dba Peters Concrete Company for the 2022 Ellen Kort Peace Park River Trail Project in the amount of $464,131.41 with a contingency of $46,413. Four change orders were approved totaling $45,146.69. Payments issued to date total $504,278.10. Request to issue the final payment of $5,000.00. 24-0024 received and filed
27. 27 Change Orders #9, #10, and #11 to Miron Construction contract as part of the AWWTP Sludge Storage Building Addition Construction Project totaling $19,646 resulting in a decrease in contingency from $552,192 to $532,546. 24-0033 received and filed
28. 28 The following 2023 Budget adjustments were approved by the Finance Director in accordance with Policy: General Fund - Library Children's Services - Other Reimbursements +$100 Children's Services - Office Supplies ELL +$100 Building for Kids General Fund - Library Materials Management - Other Reimbursements +$50 Materials Management - Books & Library Materials +$50 John C. Roberts Donation for Materials General Fund - Library Children's Services - Food & Provisions ELL +$3,359 Children's Services - Office Supplies ELL - $3,359 Move ELL funds to supply line as requested by AC General Fund - Library Materials Management - Other Reimbursement +$50 Materials Management - Books & Library Materials +$50 Cookie Fielkow Donation for Materials General Fund - Library Library Admin - Donation +$50 Materials Management - Book & Library Materials +$50 Donation for purchase of collection materials General Fund - Library Community Partnerships - Other Reimbursements +$5,000 Community Partnerships - Part Time Wages +$5,000 Libraries in Bloom General Fund - Library Community Partnerships - Other Reimbursements +$10,000 Community Partnerships - Other Contracts +$10,000 Entrepreneurs of Color General Fund - Library Library Admin - Other Reimbursements +$41 Library Admin - Food & Provisions +$41 UW System donation for Community Project Powered Expense General Fund - Library Children's Services - Other Reimbursements +$100 Children's Services - Office Supplies +$100 Modern Woodmen of America Donation General Fund - Library Children's Services - Other Reimbursements +$500 Children's Services - Office Supplies +$500 OWLS Donation General Fund - Library Library - Reach Out and Read +$255 Library Grants - Books +$255 UW Brown County 24-0037 received and filed
29. 29 The following 2023 Budget adjustment was approved by the Mayor and Finance Director in accordance with Policy: General Fund - CED Miscellaneous Revenue +$950 Training/Conferences +$950 Travel Stipend received from Smart Growth America for training 24-0038 received and filed
30. 8. Adjournment adjourned Pass

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