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September 24, 2024 ·9:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

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Agenda — 113 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 768-493-628# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY September 23, 2024 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 354-330-590# ▶ jump to 0:49
  2. 2 Notice is hereby given that an Agenda Review Meeting will be conducted on September 23, 2024 at 9:00 A.M. and a Regular Meeting of the City Council of the City of El Paso will be conducted on September 24, 2024 at 9:00 A.M. Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling the following number: 1-915-213-4096 or Toll free number: 1-833-664-9267 ▶ jump to 0:51
  3. 3 At the prompt please enter the corresponding Conference ID: Agenda Review, September 23, 2024 Conference ID: 354-330-590# Regular Council Meeting, September 24, 2024 Conference ID: 768-493-628# The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: For Call to the Public: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 To Speak on Agenda Items: https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of City Council must participate in the meeting. ▶ jump to 0:51
  4. 4 ROLL CALL
  5. 5 INVOCATION BY THE MINISTRY COORDINATOR FOR THE EL PASO COUNTY SHERIFF'S OFFICE, AND CHAPLAIN EMERITUS FOR THE EL PASO POLICE DEPARTMENT, SAM FARAONE ▶ jump to 1:22
  6. 6 PLEDGE OF ALLEGIANCE ▶ jump to 3:13
  7. 7 MAYOR’S PROCLAMATIONS ▶ jump to 4:58
  8. 8 Hispanic Heritage Month Mental Illness Awareness Week Archtober Month Down Syndrome Awareness Month National Suicide Prevention Month El Paso Figure Skating Club Day
  9. 9 NOTICE TO THE PUBLIC
  10. 10 CONSENT AGENDA - APPROVAL OF MINUTES: Approved as Revised Pass ▶ jump to 59:19
  11. 11 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  12. 1. Approval of the Minutes of the Regular City Council Meeting of September 10, 2024, the Regular City Council Meeting of August 20, 2024, the Agenda Review Meeting of September 9, 2024, and the Work Session of September 9, 2024. 24-1282
  13. 13 CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
  14. 2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS
  15. 15 CONSENT AGENDA - RESOLUTIONS:
  16. 16 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  17. 3. A Resolution authorizing the Mayor to sign an Amendment to the February 15, 2022 Interlocal Cooperation Agreement by and between the City of El Paso (“City”), a Home Rule Municipal Corporation and The University of Texas at El Paso, a Texas State Agency, Texas public institution of higher education and member institution of The University of Texas System (the “University”), by and through their duly authorized officials, pursuant to the Interlocal Cooperation Act, Section 791.001 et seq., of the Texas Government Code in support of the U.S. Economic Development Administration award 08-69-05683 to provide a one-year, no cost extension. 24-1288
  18. 18 Goal 2: Set the Standard for a Safe and Secure City
  19. 4. A Resolution that the attached “Safe Routes to School Action Plan” be adopted as the City of El Paso’s official plan for school zone safety. That the City Manager be authorized to implement the “Safe Routes to School Action Plan” in a manner generally consistent with the recommended strategies and policies contained in the Plan and the recommended implementation matrix. That the adoption of the “Safe Routes to School Action Plan” shall not commit the City of El Paso to specific funding levels or implementation strategies but shall provide guidance for the City’s vision for school zone safety. 24-1279 Approve Pass ▶ jump to 83:45
  20. 20 Goal 3: Promote the Visual Image of El Paso
  21. 5. That the City of El Paso approve submission of the application for the Scrap Tires Disposal Reimbursement Program to the Rio Grande Council of Governments. 24-1273
  22. 22 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  23. 6. A Resolution authorizing the City's Chief Human Resources Officer or designee to sign the adoption of the 2024 Guidelines for the City Employees Charitable Campaign, designating the United Way of El Paso County as the Local Campaign Manager, and designating the City’s Chief Human Resources Officer or designee to act as the liaison to work with the Local Campaign Manager in the administration of the campaign. 24-1263
  24. 7. A Resolution that, in conformity with Section 3.5 of the City Charter, the regular City Council meeting scheduled for Tuesday, November 5, 2024, is hereby rescheduled for Tuesday, November 12, 2024. 24-1280
  25. 25 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  26. 8. A Resolution that the City of El Paso supports the Brown Street Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council. 24-1267
  27. 9. A Resolution that the City of El Paso supports the Paso del Norte (PDN) Trail Magoffin Phase (Ph) 2 Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council. 24-1268
  28. 10. A Resolution that the City of El Paso supports the Northeast Drain Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council. 24-1269
  29. 11. A Resolution that the City of El Paso supports the Shadow Mountain Shared Use Path as applied for in the Transportation Alternatives Set-Aside Call for Projects FY 2026-2028 fund application. The City of El Paso will serve as the public sponsor and lead project contact on this project. The City of El Paso agrees to designate a single point of contact for the project. The City of El Paso commits to fund a minimum local cash match of 20% of the total project cost. The City of El Paso confirms that City of El Paso, not the Transportation Policy Board, will be responsible for any cost overruns. The City of El Paso understands and acknowledges that all awarded funding is provided on a reimbursement basis. The City of El Paso confirms the project timeline is realistic and commits that if the project is selected for funding, an agreement will be executed within one year of selection and the project will advance to construction within three years from the date of selection. Resolution is for the Mayor's signature upon approval by City Council. 24-1270
  30. 30 CONSENT AGENDA - BOARD RE-APPOINTMENTS:
  31. 31 Goal 3: Promote the Visual Image of El Paso
  32. 12. Heidi Avedician to the Zoning Board of Adjustment by Representative Cassandra Hernandez, District 3, as a regular member. 24-1325
  33. 33 CONSENT AGENDA - BOARD APPOINTMENTS:
  34. 34 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  35. 13. Jennifer Gonzalez to the Greater El Paso Civic, Convention and Tourism Advisory Board by Representative Brian Kennedy, District 1. 24-1320
  36. 36 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  37. 14. Diana Ramirez to the Women's Rights Commission by Representative Josh Acevedo, District 2. 24-1300
  38. 38 CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:
  39. 39 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  40. 15. That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments exceeding the three (3) year limit. (See Attachment A) 24-1285
  41. 16. That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B) 24-1289
  42. 42 CONSENT AGENDA - NOTICE FOR NOTATION:
  43. 43 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  44. 17. For notation only, the P-Card Transactions for the period of July 21, 2024 - August 20, 2024 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff. 24-1281
  45. 45 CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:
  46. 46 Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community
  47. 18. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Deanna Maldonado-Rocha, Candidate for District 3, in the amounts of $100 from Valerie Hernandez, and a $12,000 personal loan. 24-1264
  48. 19. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Daniel “Danny” Robledo, Candidate for Municipal Court No. 5 Judge, in the amounts of $1,000.00 from Antonio Muñoz Jr. DBA Borderland Bail Bonds, $500.00 from La Chica Bail Bonds, $1,500.00 from Pascual Olibas, $500.00 from Rudy Perez, $1,000.00 from Theresa Caballero, and a $2,500.00 loan to the campaign from Daniel Robledo. 24-1292
  49. 20. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Amanda Cunningham, Candidate for District 5, in the amounts of $500.00 from Ryan Woodcraft and $100.00 from Shavona Floyd. 24-1296
  50. 21. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Isabel Ceballos Otten, Candidate for District 2, in the amount of $500.00 from Javier Sanchez and $3,225.00 personal loan from Isabel Ceballos Otten. 24-1309
  51. 22. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Representative Joe Molinar in the amount of $1,500.00 from Stanley Jobe. 24-1310
  52. 23. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Representative Joe Molinar in the amount of $1,500.00 from Thomas Georges. 24-1313
  53. 24. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Alejandra Chavez, Candidate for District 1, in the amounts of $2,500 from JK Robison, $500 from Nancy Laster, $2,000 from Patricia Russell, $2,500 from Joshua Hunt, and $500 from Billy DeFrance. 24-1314
  54. 25. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Renard Johnson, Candidate for Mayor, in the amounts of $500.00 from Aliana Apodaca, $1,000.00 from Anthony Mullen, $2,000.00 from Brad Kuykendall, $2,500.00 from IBEW Pac Voluntary Fund, $500.00 from John Rindt, $2,500.00 from Joseph Derobbio, and $500.00 from William Helm. 24-1323
  55. 26. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Chris Hernandez, candidate for District 7, in the amount of $500.00 from D. E. Saucedo II. 24-1324
  56. 27. For notation pursuant to Section 2.92.080 of the City Code: receipt of campaign contributions by Ivan Niño, Candidate for District 5, in the amount of $5,000.00 from Ivan Niño, as a loan to campaign. 24-1329
  57. 57 CONSENT AGENDA - BEST VALUE PROCUREMENTS:
  58. 58 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  59. 28. The linkage to the Strategic Plan is subsection: 4.1 Deliver bond projects impacting quality of life across the city in a timely, efficient manner. Award Summary: The award of Solicitation 2024-0520 Armored Car Services to Trans America Protection Corporation, for an initial term of three (3) years for an estimated amount of $136,773.15. The award includes a two (2) year option for an estimated amount of $91,182.10. The total value of the contract for five (5) years, including the initial term and the option is a total estimated amount of $227,955.25. This contract will provide armored car services for the Parks & Recreation Department and the Police Department to transport cash between facilities, designated exchange locations and the bank. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $19,746, for the initial term, which represents a 16.87% increase due to the changes on the frequency, schedule of pickups, and the addition of new locations. Department: Parks and Recreation Department Award to: Trans America Protection Corporation City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $45, 591.05 Initial Term Estimated Award: $136,773.15 Option Term Estimated Award: $91,182.10 Total Estimated Award: $227,955.25 Account(s): 321-1000-21100-522150 451-1000-51220-522120-P5103 Funding Source(s): General Fund District(S): All This was a Best Value Bid Procurement - service contract. The Purchasing & Strategic Sourcing Department and Parks & Recreation Department recommend award as indicated to Trans America Protection Corporation the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 24-1304 ▶ jump to 229:17
  60. 60 REGULAR AGENDA - MEMBERS OF THE CITY COUNCIL
  61. 61 Goal 2: Set the Standard for a Safe and Secure City
  62. 29. Discussion and presentation by the El Paso Police Department on the current crime rate and comparison to prior years. 24-1257 ▶ jump to 229:27
  63. 63 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  64. 30. Discussion and action to authorize the expenditure of District 4 discretionary funds, in an amount not to exceed $75,000.00, for future and pending pickleball courts located in District 4 which includes related pickleball equipment, serves the municipal purpose of enhancing the quality of life of the citizens of El Paso through promoting community recreation, and by fostering community pride and encouraging civic engagement. 24-1312 Approve Pass ▶ jump to 88:29
  65. 31. Discussion and action to authorize the expenditure of District 2 discretionary funds, in an amount not to exceed $5,000, to fund the annual Fall Festival at Memorial Park on October 5, 2024 and the Fall Festival at Sunrise Park on October 12, 2024. 24-1328 Approve Pass ▶ jump to 245:27
  66. 66 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  67. 32. Discussion and action on a recommendation from the Financial Oversight and Audit Committee to City Council to direct staff to review the Internal Audit Charter for any proposed revisions including the appropriateness to retain an outside consultant to recommend best practices. 24-1327 Approve Pass ▶ jump to 254:55
  68. 68 REGULAR AGENDA - OPERATIONAL FOCUS UPDATES
  69. 69 Goal 2: Set the Standard for a Safe and Secure City
  70. 33. This is an update from the Code Enforcement Bureau and the El Paso Police Department on the Sociable City Assessment Action Plan. The update will include recommendations for the current noise ordinance, creating a rideshare hub zone, hiring additional staff to assist with the nighttime economy and code enforcement operations, and increasing enforcement efforts. 24-1286 ▶ jump to 255:27
  71. 71 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  72. 34. Presentation and discussion on an update on the FY 2024 Year-in-Review Report, Quality of Life, Public Safety and Community Progress Bonds, Capital Programs, and overview of the priorities of the City’s Capital Improvement Program. 24-1275 ▶ jump to 294:23
  73. 73 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  74. 35. Presentation of comparator analysis and budget impact for adding Gender Affirming benefits to the City’s Employee Insurance plan. 24-1265 ▶ jump to 315:48
  75. 75 CALL TO THE PUBLIC – PUBLIC COMMENT: ▶ jump to 213:46
  76. 76 Call to the Public will begin at 12:00 p.m. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda. Members of the public may communicate with Council during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 768-493-628# A sign-up form is available on line for those who wish to sign up in advance of the meeting at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397
  77. 77 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  78. 78 Goal 2: Set the Standard for a Safe and Secure City
  79. 36. The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action that the Managing Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order(s) to Vigilant Solutions, LLC, the sole source provider and to maintain standardization for the Vigilant Commercial Data investigative platform, for a term of three (3) years for an estimated amount of $216,884.88. This contract will allow the Police Department to continue to have access to license plates data. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $47,339.88 for the initial term, which represents a 27.92% increase due to the addition of twenty seven (27) cameras to the contract. Department: Police Award to: Vigilant Solutions, LLC City & State: Pleasanton, CA Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $69,819.96 Year 1 $72,364.96 Year 2 $74,699.96 Year 3 Initial Term Estimated Award: $216,884.88 Option Term Estimated Award: N/A Total Estimated Award: $216,884.88 Account(s):321 - 1000 - 21190 - 522150 321-2710-21230-522150- P2104-GS2125MVC 321-2710-21230-522150- P2104-GT2124FUS 321-2680-21210-522150- P2104-GS2125TAG Funding Source(s): General Fund Motor Vehicle Crime Prevention Authority Grant IISC-SHSP-Matrix Fusion Center Grant West Texas Anti-Gang Center Grant District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022-(7) a procurement of items that are available from only one source (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing Department and Police Department recommend award as indicated to Vigilant Solutions, LLC under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award. 24-1303 Accepted Pass ▶ jump to 335:19
  80. 37. The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation 2024-0494 Transportation Services - Migrant to 1.) American Coach & Limousine, Inc., dba Coach America, 2.) D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride, 3.) Mobility Technologies, LLC dba Gogo Charters LLC, 4.) Silvia P. Gutierrez Castillo dba Messenger Charters LLC, and 5.) Nomibus for an initial term of three (3) years for an estimated amount of $1,016,400.00. The award also includes a two (2) year option for an estimated amount of $483,600.00. The total contract time is for five (5) years for a total estimated amount of $1,500,000.00 on a rotation and as needed basis. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $500,000.00 for the initial term, which represents a 25.00% decrease due to a reduction of destinations from twenty- one (21) to seven (7). Department: Fire Award to Supplier 1: American Coach & Limousine, Inc., dba Coach America City & State: New Brunswick, NJ Items(s): All Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $109,700.00 Initial Term Estimated Award: $329,100.00 Option Term Estimated Award: $219,400.00 Total Estimated Award: $548,500.00 Award to Supplier 2: D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride City & State: El Paso, TX Items(s): 4, 5, 6, & 7 Initial Term: 3 Years Option Terms: N/A Total Contract Time: 3 Years Annual Estimated Award: $97,000.00 Initial Term Estimated Award: $291,000.00 Option Term Estimated Award: N/A Total Estimated Award: $291,000.00 Award to Supplier 3: Mobility Technologies, LLC dba Gogo Charters, LLC City & State: Atlanta, GA Items(s): 3, 4, 5, & 7 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $75,700.00 Initial Term Estimated Award: $227,100.00 Option Term Estimated Award: $151,400.00 Total Estimated Award: $378,500.00 Award to Supplier 4: Silvia P. Gutierrez Castillo dba Messenger Charters, LLC City & State: El Paso, TX Items(s): 1, 2, 3, & 6 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $44,700.00 Initial Term Estimated Award: $134,100.00 Option Term Estimated Award: $89,400.00 Total Estimated Award: $223,500.00 Award to Supplier 5: Nomibus City & State: Dallas, TX Items(s): 1 & 2 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $11,700.00 Initial Term Estimated Award: $35,100.00 Option Term Estimated Award: $23,400.00 Total Annual Estimated Award: $338,800.00 Total Initial Term Estimated Award: $1,016,400.00 (5 vendors) Total Option Term Estimated Award: $ 483,600.00 (4 vendors) Total Estimated Award: $1,500,000.00 Account(s): 322-2720-22130-522150-G221EFSP Funding Source(s): Federal Emergency Management Agency (FEMA) Grant District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Fire Department recommend award as indicated to 1.) American Coach & Limousine, Inc., dba Coach America, 2.) D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride, 3.) Mobility Technologies, LLC dba Gogo Charters LLC, 4.) Silvia P. Gutierrez Castillo dba Messenger Charters LLC, and 5.) Nomibus the lowest responsive and responsible bidders. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-1306 Approve Pass ▶ jump to 336:28
  81. 81 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  82. 38. Discussion and action on a Resolution authorizing the City Manager to sign a two-year On-Call Agreement for Professional Services to perform Traffic Engineering services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants: 1. AECOM Technical Services, Inc. 2. Consor Engineers, LLC 3. GRV Integrated Engineering Solutions, LLC Each On-Call Agreement will be for an amount not to exceed $500,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement. 24-1276 Approve Pass ▶ jump to 337:27
  83. 39. Discussion and action on a Resolution authorizing the City Manager to sign a two year On-Call Agreement for Professional Services to perform surveying services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants: 1. Cobb, Fendley & Associates, Inc. 2. Frank X. Spencer and Associates, Inc. 3. GRV Integrated Engineering Solutions, LLC. Each On-Call Agreement will be for an amount not to exceed $300,000.00, and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and authorization for the City Engineer to approve Additional Services for an amount not to exceed $50,000.00 if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement. 24-1277 Approve Pass ▶ jump to 338:21
  84. 40. The linkage to the Strategic Plan is subsection: 7.4 Continue the strategic investment in City facilities and technology. Award Summary: Discussion and action on the award of Solicitation 2024-0539 Greater El Paso Landfill Cells 15-20 to 4X Construction Group, LLC for a total estimated amount of $17,457,109.29. This project consists of the construction of Greater El Paso Landfill Cells 15-20 that will enhance waste disposal capacity for the City of El Paso. Department: Capital Improvement Award to: 4X Construction Group, LLC City & State: Mansfield, TX Item(s): Base Bid I and Additive Alternate Contract Term: 450 Consecutive Calendar Days/Working Days Base Bid I: $16,780,109.29 Additive Alternate: $677,000.00 Total Estimated Award: $17,457,109.29 Account(s): 334-3150-34130-580270-PESD00240 Funding Source(s): Environmental Services Capital Fund Districts: All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to 4X Construction Group, LLC the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers to execute any and all documents necessary for execution of this award. Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term. As part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 24-1301 Approved as Revised Pass ▶ jump to 341:18
  85. 41. The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Discussion and action on the award of Solicitation 2024-0505 Motor Oil, Antifreeze, Lubricants, Transmission and Hydraulic Oils and Fluids, DEF and Sample Kits to MJ Mader Enterprise, Inc. dba Bio Dyne Chemical Company for an initial term of one (1) year for an estimated amount of $641,098.00. The award also includes a one (1) year option for an estimated amount of $641,098.00. The total contract time is for two (2) years for a total estimated amount of $1,282,196.00. This contract will allow for the purchase of motor oil, antifreeze, lubricants, transmission and hydraulic oils and fluids, def and sample kits for the Fleet Division. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $959,760.40 for the initial term, which represents a 59.95% decrease due to price decrease in oils and fluids. Department: Streets and Maintenance Award to: MJ Mader Enterprise, Inc. dba Bio Dyne Chemical Company City & State: El Paso, Texas Item(s): All Initial Term: 1 Year Option Term: 1 Year Total Contract Time: 2 Years Annual Estimated Award: $641,098.00 Initial Term Estimated Award: $641,098.00 Option Term Estimated Award: $641,098.00 Total Estimated Award: $1,282,196.00 Account(s): 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Low Bid Procurement - (unit price contract). The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to MJ Mader Enterprise, Inc. dba Bio Dyne Chemical Company the (lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-1305 Approve Pass ▶ jump to 342:20
  86. 86 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  87. 42. The linkage to the Strategic Plan is subsection: 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions. Award Summary: Discussion and action that the City Manager be authorized to sign a City Landfill Litter Control Services Contract No 2025-0050 by and between the City of El Paso, WorkQuest, f/k/a TIBH Industries, Inc., a private non-profit corporation and the certifying party, and Border TM Industries, Inc. d/b/a Xceed Resources, the performing party, to provide litter control services for the City’s Department of Environmental Services for a term of thirty six (36) months from the effective date of the Agreement and one (1) one-year option to extend, which may be exercised by the City Manager administratively. This is a service requirement contract at a currently estimated cost to the City of El Paso of $536,026.56 for the initial term and an estimated $182,160.56 if the option to extend is exercised. This contract will provide services for pick-up of litter from within the permitted landfill area including but not limited to along fences, access roads, entrances and drainage ditches. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $58,606.39 for the initial term, which represents a 12.28% increase due to the current market conditions. Department: Environmental Services Award to: WorkQuest, f/k/a TIBH Industries, Inc., a private non-profit Inc. corporation and the certifying party, and Border TM Industries,d/b/a Xceed Resources, the performing party. City & State: Austin, TX Item(s): All Initial Term: 3 Years Option Term: 1 Year Total Contract Time: 4 Years Annual Estimated Award: $176,950.28 Year 1 $178,669.76 Year 2 $180,406.52 Year 3 Initial Term Estimated Award: $536,026.56 Option Term Estimated Award: $182,160.56 Total Estimated Award: $718,187.12 Account(s): 334-3100-522210-34130-P3470 Funding Source(s): Environmental Services Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (13) services performed by blind or severely disabled persons. The Purchasing & Strategic Sourcing Department and Environmental Services Department recommend award as indicated to WorkQuest, f/k/a TIBH Industries, Inc., a private non-profit Inc. corporation and the certifying party, and Border TM Industries, d/b/a Xceed Resources, the performing party under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-1302 Approve Pass ▶ jump to 343:17
  88. 88 REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES:
  89. 89 Goal 3: Promote the Visual Image of El Paso
  90. 43. An Ordinance changing the zoning of Lot 3, Block 1, Coronado del Sol, City of El Paso, El Paso County, Texas, from R-3 (Residential) and R-5/sc (Residential/special contract) to A-3 (Apartment) and A-3/sc (Apartment/special contract), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. THIS IS A 211 CASE The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: Mesa Hills and Northwest of Sunland Park Applicant: Housing Authority of the City of El Paso, PZRZ24-00002 [POSTPONED FROM 09-10-2024] 24-972 Approve Pass ▶ jump to 213:11
  91. 44. An Ordinance granting Special Permit No. PZST24-00004, to allow for a Governmental Use, Building on the property described as being a portion of Tracts 4E & 4H, A.F. Miller Survey No. 215, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.260 of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. The proposed special permit meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 5625 Confetti Dr. Applicant: City of El Paso, PZST24-00004 24-1145 Approve Pass ▶ jump to 344:08
  92. 45. An Ordinance amending Title 20 (Zoning), Chapter 20.20 (Historic Landmark Preservation). The penalty is as provided in Chapter 20.24 of the El Paso City Code. [POSTPONED FROM 09-24-2024] 24-1153 ▶ jump to 344:34
  93. 93 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  94. 46. An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.010 (Schedule I - One-Way Streets) of the City Code, TO ADD ITEM 97. W Main Drive from El Paso Street to N Santa Fe Street.; and amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking Prohibited at all Times on Certain Streets), TO ADD ITEM 388. W Main Drive from El Paso Street to N Santa Fe Street, south side. 24-1169 Approve Pass ▶ jump to 345:09
  95. 95 REGULAR AGENDA - OTHER BUSINESS:
  96. 96 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  97. 47. Discussion and action on a Resolution providing a $750,000.00 match for the El Paso Metropolitan Planning Organization (EPMPO) I-10 Deck Plaza Design Project. 24-1287 Amend Pass ▶ jump to 403:49
  98. 98 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  99. 48. Discussion and action that the City Manager, or designee, be authorized to effectuate the listed budget transfer, attached to the Resolution as Exhibit A, for the Capital Improvement Department in support of allocating investment interest proceeds associated with Proposition 2 from the 2012 Quality of Life bond proceeds to capitalized expenditures associated with the Mexican American Cultural Center (MACC). 24-1266 Approve Pass ▶ jump to 405:42
  100. 100 EXECUTIVE SESSION
  101. 101 The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  102. 102 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  103. 103 ADJOURN ▶ jump to 406:15
  104. 104 NOTICE TO THE PUBLIC:
  105. 105 Note ▶ jump to 0:01
  106. 106 Note ▶ jump to 0:01
  107. 107 Rollcall ▶ jump to 0:56
  108. 108 Note ▶ jump to 0:39
  109. 109 Note ▶ jump to 0:40
  110. 110 Note
  111. 111 Note
  112. 47. Discussion and action on a Resolution providing a $750,000.00 match for the El Paso Metropolitan Planning Organization (EPMPO) I-10 Deck Plaza Design Project. 24-1287 Approved as Revised Pass ▶ jump to 404:29
  113. 113 Note