The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation 2024-0494 Transportation Services - Migrant to 1.) American Coach & Limousine, Inc., dba Coach America, 2.) D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride, 3.) Mobility Technologies, LLC dba Gogo Charters LLC, 4.) Silvia P. Gutierrez Castillo dba Messenger Charters LLC, and 5.) Nomibus for an initial term of three (3) years for an estimated amount of $1,016,400.00. The award also includes a two (2) year option for an estimated amount of $483,600.00. The total contract time is for five (5) years for a total estimated amount of $1,500,000.00 on a rotation and as needed basis. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $500,000.00 for the initial term, which represents a 25.00% decrease due to a reduction of destinations from twenty- one (21) to seven (7). Department: Fire Award to Supplier 1: American Coach & Limousine, Inc., dba Coach America City & State: New Brunswick, NJ Items(s): All Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $109,700.00 Initial Term Estimated Award: $329,100.00 Option Term Estimated Award: $219,400.00 Total Estimated Award: $548,500.00 Award to Supplier 2: D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride City & State: El Paso, TX Items(s): 4, 5, 6, & 7 Initial Term: 3 Years Option Terms: N/A Total Contract Time: 3 Years Annual Estimated Award: $97,000.00 Initial Term Estimated Award: $291,000.00 Option Term Estimated Award: N/A Total Estimated Award: $291,000.00 Award to Supplier 3: Mobility Technologies, LLC dba Gogo Charters, LLC City & State: Atlanta, GA Items(s): 3, 4, 5, & 7 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $75,700.00 Initial Term Estimated Award: $227,100.00 Option Term Estimated Award: $151,400.00 Total Estimated Award: $378,500.00 Award to Supplier 4: Silvia P. Gutierrez Castillo dba Messenger Charters, LLC City & State: El Paso, TX Items(s): 1, 2, 3, & 6 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $44,700.00 Initial Term Estimated Award: $134,100.00 Option Term Estimated Award: $89,400.00 Total Estimated Award: $223,500.00 Award to Supplier 5: Nomibus City & State: Dallas, TX Items(s): 1 & 2 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $11,700.00 Initial Term Estimated Award: $35,100.00 Option Term Estimated Award: $23,400.00 Total Annual Estimated Award: $338,800.00 Total Initial Term Estimated Award: $1,016,400.00 (5 vendors) Total Option Term Estimated Award: $ 483,600.00 (4 vendors) Total Estimated Award: $1,500,000.00 Account(s): 322-2720-22130-522150-G221EFSP Funding Source(s): Federal Emergency Management Agency (FEMA) Grant District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Fire Department recommend award as indicated to 1.) American Coach & Limousine, Inc., dba Coach America, 2.) D'Loaiza Bus Transportation, Inc., dba El Paso Bus Ride, 3.) Mobility Technologies, LLC dba Gogo Charters LLC, 4.) Silvia P. Gutierrez Castillo dba Messenger Charters LLC, and 5.) Nomibus the lowest responsive and responsible bidders. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Other Bids, Contracts, Procurements Agenda Ready Introduced September 11, 2024

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