SUBJECT: Approval to Waive the Competitive Bidding Requirements by Utilizing a Piggyback Contract with US Digital Designs (USDD) Using the National Purchasing Partners (NPPGov) Contract in an Amount not to Exceed $510,979.38 for the Purchase, Installation, and Maintenance of a New Fire Station Emergency Alerting System ($442,826.35) Plus a 10% Contingency ($44,282.64) Plus an Annual Maintenance Fee of $23,870.39; Approval of a $12,770.00 One-Time Cost with Tyler Technologies, Inc. to Accommodate the Upgrade to the Fire Station Emergency Alerting System and Approval of a $1,848.00 Amendment to an Existing Maintenance Agreement with Tyler Technologies, Inc. of Which the Annual Maintenance Agreement will be Incorporated into the Future Agreement) for a Total Contracted Amount of $913,985.91 with Tyler Technologies REPORT IN BRIEF Considers approving to waive the City’s competitive bidding requirement pursuant to Merced Municipal Code Section 3.04.210 and using a piggyback contract with US Digital Designs using the National Purchasing Partners (NPPGov) Contract No. 2020 for the purchase, installation, and maintenance of a new fire station emergency alerting system ($442,826.35) plus a 10% contingency ($44,282.64) plus an annual maintenance fee of $23,870.39 for a total cost not to exceed $510,979.38 with USDD; Approval of a $12,770.00 One-Time cost and a One-Time maintenance fee of $1,840.00 amendment to an existing agreement for a total agreement amount of $913,985.91 with Tyler Technologies. The maintenance fee is being considered One-Time as the agreement sunsets on 06/30/25 and will be renegotiated at that time. RECOMMENDATION City Council - Adopt a motion: A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 for cooperative purchasing through NPPGov Contract #PS20350; and, B. Authorizing the purchase of a replacement fire station alerting system for one (1) dispatch center and five (5) fire stations with a total price not to exceed $510,979.38 (Purchase, installation, and maintenance of $442,826.35, 10% Contingency $44,282.64, Annual Maintenance fee of $23,870.39) with USDD; and, C. Approving Amendment #10 to the original contract with Tyler Technologies, Inc. in the amount of $12,770.00 (one-cost) authorizing Tyler Technologies, Inc. to provide encoder interface installation between US Digital Design and the Tyler Technologies Computer Aided Dispatch system and a one-time maintenance fee (will be recurring, but is being considered one-time due to contract sunsetting on 06/30/25 and contract will be renegotiated in 07/01/25) with Tyler Technologies, Inc. in the amount of $1,848.00; total contracted amount not to exceed $913,985.91 and, D. Authorizing the City Manager to execute the necessary documents and to approve change orders including 10% contingency not to exceed $510,979.38 (USDD); and, E. Authorizing the Finance Officer to make the necessary budget adjustments, and the City Purchasing Supervisor to issue the Purchase Order/Change Order(s).

What this record is

Held by

Tyler Technologies, Inc 153 records across this site

Amount

$511K

Runs until

no end date published in this record

Type

amendment

Field

Public safety

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Tyler Technologies, Inc also holds

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All 153 records for Tyler Technologies, Inc →

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Introduced

March 7, 2024

On agenda

June 3, 2024

Passed

June 3, 2024

Where it was heard

City Council/Public Finance and Economic Development Authority/Parking Authority Jun 3, 2024 approved Pass