Recorder-Clerk's Office recommending the Board: 1) Waive the formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), due to the fact that a competitively bid contract with another public agency is available; 2) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 3) Authorize the Purchasing Agent to utilize The Interlocal Purchasing System Contract 240101 with US Imaging, Inc. for the acquisition of scanning and imaging services of Official and Vital Records; 4) Approve and authorize the Recorder-Clerk to enter into Purchase Contract 10222 with US Imaging, Inc for scanning and imaging of Official and Vital Records for a total of $602,086.45; and 5) Approve and authorize the Board Chair to sign a budget transfer form for Fiscal Year 2025-26 to transfer funds from Recorder-Clerk Special Revenue Funds for this purchase. (4/5 vote required) FUNDING: Special Revenue Funds for Social Security Truncation, Modernization and Vital Statistics.

What this record is

Held by

US Imaging, Inc 6 records across this site

Amount

$602K

Runs until

Not stated in the agenda text — the term is normally in the signed agreement, attached to the original item ↗

Type

purchase

Compared to

$1.09M – $2.87M the middle half of 4 other US Imaging, Inc contracts; median $2.87M

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Read automatically from the title of the official record. The source document below is authoritative.

US Imaging, Inc also holds

Request for approval of an award on the basis of only proposal and that the County Judge execute an agreement with US Imaging, Inc. for supplementary … Harris County, TX ends May 13, 2027 MOTION TO AWARD fixed contract to single bidder, US Imaging, Inc., for On-Site Official Records Microfilm Conversion Services, Bid No. GEN2130771B1, f… $2.87M Broward County, FL Agreement with US Imaging, Inc. for Micrographics, Film Conversion, and Indexing Services San Bernardino County, CA ends Jun 30, 2027 A resolution approving a proposed Agreement between the City and County of Denver and US Imaging Inc, to provide digitization and indexing services fo… $1.09M Denver, CO Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with US Imaging I… $4.06M Harris County, TX ends Feb 28, 2025

Committee

Board of Supervisors

Introduced

March 31, 2026

On agenda

April 21, 2026

Passed

April 21, 2026

Where it was heard

Board of Supervisors Apr 21, 2026 Approved Pass

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