25-0505

Information Technologies Department recommending the Board: 1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4 (4), due to there being a competitively bid contract with another public agency available; 2) Authorize the use of competitively bid National Cooperative Purchasing Alliance (NCPA) Agreement 01-114 between Avaya LLC and the State of Texas Region XIV Education Service Center for the acquisition of telephone system equipment; 3) Approve and authorize the Purchasing Agent to issue a purchase order to reseller ConvergeOne, Inc., under NCPA Agreement 01-114 for the quoted amount plus applicable taxes, totaling $113,246.31 for telephone hardware and software; 4) Approve and authorize the Chair to sign a Fiscal Year 2024-25 budget transfer shifting department appropriations from services and supplies to fixed assets for the purchase and installation of telephone system equipment; and 5) Increase the cost of telephone system equipment on the Fiscal Year 2024-25 Fixed Asset List from $26,000 to $221,100 to cover the costs of hardware, software, and installation services. FUNDING: General Fund.

Agenda Item Approved Introduced March 7, 2025

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