25-1743

Information Technologies (IT) Department recommending the Board: 1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements: a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance in the estimated annual amount of $185,000; b) ESRI (Agreement 1033) for software maintenance for the Geographic Information System in the estimated annual amount of $80,500; c) Granicus LLC (Agreement 529) for Legistar Hosted Agenda Workflow System in the estimated annual amount of $35,000; d) Granicus LLC (Agreement 3091) for automated email subscription services in the estimated annual amount of $38,400; e) Consensus Cloud Solutions Inc (Agreement 390) for eFax services in the estimated annual amount of $46,000; f) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software maintenance and support in the estimated annual amount of $402,800; g) County of Sacramento OCIT (Agreement 1019) for access to a criminal justice database in the estimated annual amount of $102,000; h) Granicus LLC (Agreement 6830) for Government Experience Cloud website management services in the estimated annual amount of $68,300; i) UKG Kronos Systems LLC (Agreement 8922) for UKG Workforce and Telestaff licenses in the estimated annual amount of $210,000; and j) Tyler Technologies, Inc (Agreement 968) for MUNIS Enterprise Resource Planning System support and update licensing in the annual amount of $270,000; 2) Authorize the Director of IT or Chief Information Officer (CIO) to sign the necessary documents, excluding amendments, for the continuation of the agreements for the remainder of Fiscal Year (FY) 2025-26 and FY 2026-27, in accordance with the terms of each agreement; and 3) Authorize the Purchasing Agent to execute any necessary administrative amendments relating to these perpetual agreements, that do not alter compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.

Agenda Item Approved Introduced October 3, 2025

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