Finance Committee

Council Chambers, 6th Floor

Agenda — 30 items

1. 1. Call meeting to order ▶ jump to 0:24
2. 2. Pledge of Allegiance ▶ jump to 0:36
3. 3. Roll call of membership ▶ jump to 0:55
4. 4. Approval of minutes from previous meeting
5. 5 12/11/23 Finance Committee Meeting Minutes approved Pass ▶ jump to 1:16
6. 5. Public Hearing/Appearances ▶ jump to 1:18
7. 6. Action Items
8. 8 Request to award the City of Appleton's Library Signage Package contract to Seating Concepts Inc., in the amount of $185,994.61 with a 5% contingency of $10,000 for a project total not to exceed $195,994.61. recommended for approval Pass ▶ jump to 7:46
9. 9 Request to award the Engineering Contract for the 2023 AWWTP L-Building HVAC Replacement Project to McMahon in the amount of $156,898 with a 5% contingency of $7,845 for a total not to exceed project engineering cost of $164,743. recommended for approval Pass ▶ jump to 8:15
10. 10 Request to award the 2023 AWWTP B-Building HVAC Upgrades Project contract to Rohde Brothers, Inc. in the amount of $720,840 with a 9% contingency of $64,876 for a project total not to exceed $785,716, along with the following budget amendment (2/3 vote of Council required): AWWTP Electrical Distribution Project - $54,000 AWWTP HVAC Upgrades Project +$54,000 recommended for approval Pass
11. 11 Request to award the Engineering Contract for the AWWTP MCC Replacement Project Phase 1 to Donohue and Associates in the amount of $159,420 for data collection and bidding documents along with $124,719 for bidding and construction oversight services upon approval of funding in the 2025 budget as this is a multiyear project, for a total contract amount of $284,139, along with the following 2023 budget amendment (2/3 vote of Council required): AWWTP Electrical Distribution Project -$60,000 2023 AWWTP MCC Replacement Project +$60,000 recommended for approval Pass ▶ jump to 12:19
12. 12 Request to approve the Relocation Order for work at or near 1850 West Wisconsin Avenue. recommended for approval Pass ▶ jump to 12:40
13. 13 Request to approve write off of $74,881.54 of accounts receivable invoices and $16,668.36 of personal property taxes (outstanding over one year). 24-0012 recommended for approval Pass ▶ jump to 14:44
14. 14 Request to approve Change Order #4 to contract 72-22 for Unit H-21 Redundant Raw Water Line to increase for unanticipated site conditions in the amount of $176,232.54 resulting in a decrease in contingency from $244,549.71 to $0.00. No change to overall contract amount. 24-0013 recommended for approval Pass ▶ jump to 17:49
15. 15 Request to award Unit H-23 Lightning Drive Sewer & Water, Grade & Gravel, and Bridge Construction to Triple P Inc., dba Peters Concrete Company, in the amount of $1,544,853.12 with a 7.5% contingency of $116,000.00 for a project total not to exceed $1,660,853.12. 24-0014 recommended for approval Pass ▶ jump to 18:21
16. 16 Request to award a sole source contract to McMahon for design, bidding, and construction oversite for the 2024 Wastewater Hardscapes Improvement Project, for a contract fee of $56,600 and a 5% contingency of $2,830 not to exceed a total contract amount of $59,430. 24-0015 recommended for approval Pass ▶ jump to 18:59
17. 17 Request to award a sole source contract to Nordon Business Environments for the Municipal Services Building Furniture Upgrades in the amount of $189,135.72. 24-0016 recommended for approval Pass ▶ jump to 20:31
18. 7. Information Items ▶ jump to 20:33
19. 19 Contract 35-23 was awarded to Scott Lamers Construction LLC for $400,910 with a contingency of $99,090 for Y-23 Lead/Galvanized Water Service Replacement. Change orders were approved totaling $74,193.13. Final contract amount is $475,103.13 with a contingency of $24,896.87. Payments issued to date total $345,594.75. Request final payment of $129,508.38. 24-0017 received and filed
20. 20 Contract 124-22 was awarded to Rohde Brothers for $223,900 with a contingency of $26,868 for WW F-1 Bldg HVAC. Change orders were approved totaling $5,447. Final contract amount is $229,347 with a contingency of $21,421. Payments issued to date total $198,222.50. Request final payment of $31,124.50. 24-0018 received and filed
21. 21 Contract 43-23 was awarded to Vinton Construction for $684,731.28 with a contingency of $27,000 for Asphalt Pavement Reconstruction. Payments issued to date total $492,066.24. Request final payment of $55,967.58. 24-0019 received and filed
22. 22 Contract 56-21 was awarded to ASTI Sawing for $30,000 for Concrete Sidewalk Sawcutting. Payments issued to date total $13,226.11. Request final payment of $16,773.89. 24-0020 received and filed
23. 23 Contract 65-23 was awarded to Kruczek Construction for $1,044,444 with a contingency of $52,222 for X-23 Water Reconstruction No. 2. Payments issued to date total $682,990.45. Request final payment of $135,520.83. 24-0021 received and filed
24. 24 Contract 41-23 was awarded to Vinton Construction Company for $499,980.65 with a contingency of $60,000 for WW Hardscape 2023. Change orders were approved totaling $7,977.55. Final contract amount is $507,958.20 with a contingency of $52,022.45. Payments issued to date total $446,020.61. Request final payment of $61,937.59. 24-0022 received and filed
25. 25 Contract 54-23 was awarded to M & E Construction, LLC for $200,000 for Mini Storm Sewer Construction. No payments issued to date. Request final payment of $199,925. 24-0023 received and filed
26. 26 Contract 52-22 was awarded to Triple P Inc. dba Peters Concrete Company for the 2022 Ellen Kort Peace Park River Trail Project in the amount of $464,131.41 with a contingency of $46,413. Four change orders were approved totaling $45,146.69. Payments issued to date total $504,278.10. Request to issue the final payment of $5,000.00. 24-0024 received and filed
27. 27 Change Orders #9, #10, and #11 to Miron Construction contract as part of the AWWTP Sludge Storage Building Addition Construction Project totaling $19,646 resulting in a decrease in contingency from $552,192 to $532,546. 24-0033 received and filed
28. 28 The following 2023 Budget adjustments were approved by the Finance Director in accordance with Policy: General Fund - Library Children's Services - Other Reimbursements +$100 Children's Services - Office Supplies ELL +$100 Building for Kids General Fund - Library Materials Management - Other Reimbursements +$50 Materials Management - Books & Library Materials +$50 John C. Roberts Donation for Materials General Fund - Library Children's Services - Food & Provisions ELL +$3,359 Children's Services - Office Supplies ELL - $3,359 Move ELL funds to supply line as requested by AC General Fund - Library Materials Management - Other Reimbursement +$50 Materials Management - Books & Library Materials +$50 Cookie Fielkow Donation for Materials General Fund - Library Library Admin - Donation +$50 Materials Management - Book & Library Materials +$50 Donation for purchase of collection materials General Fund - Library Community Partnerships - Other Reimbursements +$5,000 Community Partnerships - Part Time Wages +$5,000 Libraries in Bloom General Fund - Library Community Partnerships - Other Reimbursements +$10,000 Community Partnerships - Other Contracts +$10,000 Entrepreneurs of Color General Fund - Library Library Admin - Other Reimbursements +$41 Library Admin - Food & Provisions +$41 UW System donation for Community Project Powered Expense General Fund - Library Children's Services - Other Reimbursements +$100 Children's Services - Office Supplies +$100 Modern Woodmen of America Donation General Fund - Library Children's Services - Other Reimbursements +$500 Children's Services - Office Supplies +$500 OWLS Donation General Fund - Library Library - Reach Out and Read +$255 Library Grants - Books +$255 UW Brown County 24-0037 received and filed
29. 29 The following 2023 Budget adjustment was approved by the Mayor and Finance Director in accordance with Policy: General Fund - CED Miscellaneous Revenue +$950 Training/Conferences +$950 Travel Stipend received from Smart Growth America for training 24-0038 received and filed
30. 8. Adjournment adjourned Pass ▶ jump to 20:54