Mass Transit Department Board

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda — 25 items

1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 958-685-499#
2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
4. 4 ROLL CALL
5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT: Approve Pass
6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 958-685-499# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers.
7. 7 NOTICE TO THE PUBLIC:
8. 8 CONSENT AGENDA - APPROVAL OF MINUTES:
9. 1. Approval of the Minutes of the Regular Mass Transit Department Board Meeting of August 4, 2026, and the Special Mass Transit Department Board meetings of August 17 and 18, 2026. 26-0960
10. 10 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
11. 2. Request to excuse absent Mass Transit Department Board Members. 26-0959
12. 12 CONSENT AGENDA - RESOLUTIONS:
13. 3. A Resolution that the Mayor be authorized to sign an Interlocal Agreement for Service Expansion by and between City of El Paso and El Paso Area Transportation Services, Local Government Corporation (“ETA”), to allow ETA access to El Paso Urbanized Area Formula funds in order to improve the transit system within the region and support a high quality of life for the City of El Paso community, and that the City Manager or designee be authorized to accept, reject, alter, amend or terminate the resulting Interlocal Agreement after review and approval by the City Attorney’s office, and that the City Manager or designee be authorized to sign a split letter directed to the appropriate funding agency and any other documentation required to allow ETA to access El Paso Urbanized Area Formula funds, and that the City Manager or designee to authorized to sign any related agreements, verifications and documents, after review and approval from the City Attorney’s office, as well as be authorized to effectuate any budget transfers and submit necessary revisions to the operational plan, and take any actions necessary to carry out the intent of this resolution. 26-0961
14. 4. A Resolution that the Mayor be authorized to sign an Interlocal Agreement for Service Expansion by and between City of El Paso and The City of Socorro, to allow City of Socorro access to El Paso Urbanized Area Formula funds in order to improve the transit system within the region and support a high quality of life for the City of El Paso community, and that the City Manager or designee be authorized to accept, reject, alter, amend or terminate the resulting Interlocal Agreement after review and approval by the City Attorney’s office, and that the City Manager or designee be authorized to sign a split letter directed to the appropriate funding agency and any other documentation required to allow The City of Socorro to access El Paso Urbanized Area Formula funds, and that the City Manager or designee be authorized to sign any related agreements, verifications and documents, after review and approval from the City Attorney’s office, as well as be authorized to effectuate any budget transfers and submit necessary revisions to the operational plan, and take any actions necessary to carry out the intent of this resolution. 26-0962
15. 15 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
16. 5. Discussion and action that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0254 Genfare Ticket Vending Machines Farebox Parts to Genfare, LLC the sole source of Genfare Ticket Vending Machine Parts for a term of three (3) years for an estimated amount of $225,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. Department: Sun Metro (Mass Transit) Award to: Genfare, LLC City & State: Elk Grove Village, IL Item(s): All Term: 3 Years Total Contract Time: 3 Years Annual Estimated Award: $75,000.00 Term Estimated Award: $225,000.00 Option Term Estimated Award: N/A Total Estimated Award: $225,000.00 Account(s): 560-3200-60050-531180-P6017 Funding Source(s): Sun Metro General Fund District(s): All Purchasing & Strategic Sourcing and Sun Metro (Mass Transit) Departments recommend a non-competitive award under Local Government Exemption: Section 252.022- (7) a procurement of items that are available from only one source, including: (D) captive replacement parts or components for equipment; It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney’s Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award. 26-0984 Approve Pass
17. 17 REGULAR AGENDA - OTHER BUSINESS:
18. 6. Discussion and action on a Resolution that City staff is authorized to submit an application to the El Paso Metropolitan Planning Organization (EPMPO) for the Fiscal Year 2026-2027 Federal Transit Administration (FTA) Section 5310 Enhanced Mobility for Seniors and Individuals with Disabilities grant program, in the amount of $212,800.00 per year with a total of $425,600.00 for both fiscal year 2026 and 2027 and requires a match of $53,200.00 per year with a total of $106,400.00 for both fiscal year 2026 and 2027 to support Sun Metro’s Paratransit Service Software Project and that the City Manager, or designee, is authorized to sign any documents necessary for the proper submission of said application; and that the City Manager, or designee, is authorized to sign any documents necessary to accept a grant resulting from said application, after consultation with the City Attorney’s Office; and the City Manager, or designee, is authorized to sign any documents related to a grant resulting from the application, including, but not limited to, revisions to the project scope, and revisions that increase, decrease, or de-obligate program funds; and the City Manager, or designee, is authorized to explore funding sources and partnerships that leverage the strength of said application and any grant resulting from said application. 26-0958 Approve Pass
19. 7. Discussion and action on a Resolution that City staff is authorized to submit an application to the Federal Transit Administration (FTA) for the Fiscal Year 2026 Low or No Emission Grant Program in the amount of $5,555,000.00 and requires a total match of $1,388,750.00 to support Sun Metro’s Compressed Natural Gas Fueling Station Upgrade Project and that the City Manager, or designee, is authorized to sign any documents necessary for the proper submission of said application; and that the City Manager, or designee, is authorized to sign any documents necessary to accept a grant resulting from said application, after consultation with the City Attorney’s Office; and the City Manager, or designee, is authorized to sign any documents related to a grant resulting from the application, including, but not limited to, revisions to the project scope, and revisions that increase, decrease or de-obligate program funds; and the City Manager, or designee, is authorized to explore funding sources and partnerships that leverage the strength of said application and any grant resulting from said application. 26-0969 Approve Pass
20. 20 EXECUTIVE SESSION
21. 21 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
22. 22 ADJOURN
23. 23 NOTICE TO THE PUBLIC:
24. 24 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE WEDNESDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
25. 25 Rollcall

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