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Finance and Personnel Committee

September 14, 2026 ·5:30 PM Final

City Hall, Second Floor

Agenda PDF Official record ↗

Agenda — 24 items

  1. 1 The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. Meeting will be live streamed on Channel 17 and via this link: https://rockfordil.legistar.com/Calendar.aspx.
  2. I. CALL TO ORDER
  3. II. INFORMATION ONLY
  4. 1. 2027 Budget Overview. 26-01134
  5. III. COMMITTEE REPORTS
  6. 1. Committee recommends approval of vouchers in the amount of $13,780,749.44 as approved at the Finance and Personnel Committee held on September 14, 2026. 26-01135
  7. 2. Committee recommends approval of an Intergovernmental Agreement (IGA) between the City of Rockford and County of Winnebago to replace sidewalks along West State Street in coordination with the County’s Public Safety Building project. The estimated City contribution is $127,000.00, with the actual cost determined by measured quantities upon completion of the project. 26-01136
  8. 3. Committee recommends approval of the Memorandum of Understanding (MOU) between the City of Rockford and State of Illinois for Rockford Complete Streets Revitalization Project (Maintenance). 26-01137
  9. 4. Committee recommends approval of the addition of the City-owned property located at 710 North Church Street (PIN: 11-23-130-016) to the City's Mow-to-Own Program and the immediate transfer of said property to the adjacent property owner, KMK Media Group, Inc. 26-01138
  10. 5. Committee recommends approval of the Lease Agreement renewal with Comprehensive Community Solutions, Inc., of Rockford, Illinois for office spaces located at 917 South Main Street, Rockford, Illinois at a rate of $900.00 per month, for a total not-to-exceed amount of $10,800.00 for a 12-month lease term (October 1, 2026 through September 30, 2027). The funding sources are the Office of Juvenile Justice and Delinquency Prevention (OJJDP) FY22 Strategies to Support Children Exposed to Violence Grant and City funding previously approved for the Community Healing Center. No City match is required. 26-01144
  11. 6. Committee recommends approval of an Intergovernmental Agreement (IGA) between City of Loves Park, City of South Beloit, Village of Cherry Valley, and City of Rockford for the establishment of the Rockford Regional Tourism District (RTID). (LAID OVER SEPTEMBER 21, 2026) 26-01139
  12. 7. Committee recommends approval of the formation of the Rockford Regional Tourism Improvement District (RTID). (LAID OVER SEPTEMBER 21, 2026) 26-01141
  13. IV. RESOLUTIONS
  14. 1. Committee recommends approval of a contract for two Contract Telecommunicators for Rockford 911 to Moetivations, Inc., of Ken Caryl, Colorado in the amount of $92,763.82. The contract duration is for three (3) months. 26-01140
  15. 2. Committee recommends approval and acceptance of the Bureau of Justice Assistance FY25 Edward Byrne Memorial Justice Assistance Grant (JAG) Award in the amount of $284,745.00. The grant does not require a cost match. The grant term is from October 1, 2024 through September 30, 2028. The grant funds will be used to purchase seventeen (17) portable radios for the Rockford Police Department and for Winnebago County to purchase fourteen (14) portable radios. 26-01142
  16. 3. Committee recommends approval and acceptance of the Illinois Association of Community Action Agencies (IACAA) Department of Human Services (DHS) Employment Barrier Reduction Fund Award in the amount of $172,500.00. The grant does not require a cost match. The grant term is from Signature date through May 31, 2027. The grant will provide funds used to cover expenses related to homelessness prevention, utilities, transportation/gas, uniforms, tools/equipment, and other similarly purposed expenses for eligible recipients. 26-01143
  17. 4. Committee recommends approval of the Award of RFQ: Architectural Services, Mechanical Services, and Appliances for PY2027 Weatherization Services (RFQ No. 826-HS-072) to Comfort 1st, Geostar Mechanical Inc., Total Plumbing, all of Rockford, Illinois and Johnson Control Inc., of Arlington Heights, Illinois in the estimated total amount of $1,200,000.00 (based on unit pricing). The contract duration is through September 30, 2027 with one (1) possible one-year extension option. Price adjustments based on regional market analysis provided by Department of Commerce & Economic Opportunity (DCEO). The funding sources are DCEO, Department of Energy (DOE), Department of Health & Human Services (HHS), and State Supplemental. 26-01147
  18. 5. Committee recommends approval for the Renewal of Contract: Lead Program Partner - Youth Advocacy Board to By Any Dreams Necessary, of Rockford, Illinois in the not-to-exceed amount of $50,000.00. The contract duration is from October 1, 2026 through September 30, 2027. The funding source is Community Healing Center American Rescue Plan Act (ARPA) Funds. 26-01148
  19. 6. Committee recommends approval of the Award of Bid: Residential Snow Removal and Operators (Bid No. 726-PW-060) to Regional Snow Services, of Saint Charles, Missouri in the estimated annual amount of $1,500,000.00 (based on unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Street Department Operating Budget. 26-01145
  20. 7. Committee recommends approval of the Award of RFP: Elevator Maintenance Services (RFP No. 626-PW-055) to Schumacher Elevator, of Denver, Iowa in the estimated annual amount of $50,000.00 (based on a fixed monthly rate plus unit pricing). The contract duration is one (1) year with four (4) possible one-year extension options. Annual price adjustments for CPI considered at contract renewal only. The funding source is the Property Operating Budget. 26-01146
  21. 8. Committee recommends approval of the Award of Bid: City-Wide Multi-Use Path Maintenance 2026 (Bid No. 826-PW-073) to DPI Construction, of Pecatonica, Illinois in the amount of $209,888.00. The contract duration is through November 2026. The funding source is the 1% Infrastructure Sales Tax. 26-01152
  22. 9. Committee recommends approval of the Award of Joint Purchasing Agreement: Grant Management Software to Vertosoft, of Leesburg, Virginia for a contract amount of $97,200.00 for one-time implementation and $35,550.00 year 1, $37,328.00 year 2, $39,195.00 year 3. The contract duration is one (1) year with two (2) one-year extension options. The funding sources are the Finance Department Operating Budget and Grant Funds. 26-01153
  23. V. ADJOURNMENT
  24. 24 THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.

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