Finance and Personnel Committee

City Hall, Second Floor

Agenda — 25 items

1. 1 The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. Meeting will be live streamed on Channel 17 and via this link: https://rockfordil.legistar.com/Calendar.aspx.
2. I. CALL TO ORDER
3. II. INFORMATION ONLY
4. 1. Financial Discussion - August 2026. 26-01191
5. 2. Quarterly Investment Report - June 30, 2026. 26-01170
6. 3. Change Order: Demolition of 2602 Kilburn Ave (Bid No. 925-CD-109) to Northern Illinois Service Co., of Rockford, Illinois. 26-01171
7. 2. Quarterly Investment Report - June 30, 2026. 26-01170
8. 4. Change Order: Whitman Street Reconstruction to N-Trak Group, of Loves Park, Illinois. 26-01172
9. III. COMMITTEE REPORTS
10. 3. Change Order: Demolition of 2602 Kilburn Ave (Bid No. 925-CD-109) to Northern Illinois Service Co., of Rockford, Illinois. 26-01171
11. 1. Committee recommends approval of vouchers in the amount of $14,579,612.42 as approved at the Finance and Personnel Committee meeting held on September 28, 2026. 26-01173
12. 2. Committee recommends approval of Tax-Exempt Leases for 2024-2026 Vehicles and Outfitting to Associated Bank, of Green Bay, Wisconsin. The funding sources are Various Operating Budgets. 26-01192
13. 3. Committee recommends approval of the Lease Agreement with Emerald Property Management in the not-to-exceed amount of $9,275.00. The lease term is for one (1) year. The funding source is the Winnebago County Community Mental Health Board (WCCMHB) Grant. 26-01174
14. IV. RESOLUTIONS
15. 1. Committee recommends approval of the Rejection of Bids: Harrison Avenue Bridge Painting (Bid No. 826-PW-081). The City received 3 bids for the project. After the receipt of bids, it was determined that there was some misunderstanding of the full scope of work and bids were not submitted based on the desired scope of work. 26-01181
16. 2. Committee recommends approval of the Rejection of Bids: Harrison Avenue Bridge Rehabilitation (Bid No. 826-PW-082). The City received 3 bids for the project. After the bids came back more than twice the engineers estimate. Public Works has received feedback that the time to complete the work was not reasonable due to temperature restrictions limiting work over the winter months. 26-01182
17. 3. Committee recommends approval of the Award of Bid to Second-Lowest Bidder and Rejection of Lowest Bidder: CW Excavation & Hauling Package 1 (Bid No. 526-PW-043) to TR Equipment Inc., of Rockford, Illinois in the amount of $81,245.00. The contract duration is through October 31, 2026. The funding source is the CIP General Fund. 26-01175
18. 4. Committee recommends approval of the Award of Bid: City Wide Streetscape Preservation 2026 (Bid No. 826-PW-080) to Andy’s Professional Landscaping, of Cherry Valley, Illinois in the amount of $50,000.00. The contract duration is through November 20, 2026. The funding source is the 1% Infrastructure Sales Tax. 26-01177
19. 5. Committee recommends approval of the Engineering Agreement Supplement #1: 6th Street and 9th Street Two-Way Conversions (Railroad Coordination) to Crawford, Murphy and Tilly, Inc., of Rockford, Illinois in the additional amount of $76,542.00, for an amended total of $125,027.00. The contract duration is from August 2026 through December 2027. The funding source is the 1% Infrastructure Sales Tax. 26-01178
20. 6. Committee recommends approval of the Contract Renewal: Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), and Continuation of Health Insurance (COBRA) to Ameriflex, of Carrollton, Texas for the following contract amount/rates of FSA-$3.65 per employee per month, HSA-$1.95 per employee per month, COBRA-$0.65 per employee per month and a $55.00 monthly base fee. The annual administrative fee is $150.00. The total estimated annual premium is $32,660.00 based on current participation. The contract duration is three (3) years with two (2) one-year renewal options. The funding source is the Health Insurance Fund. 26-01179
21. 7. Committee recommends approval of the Contract Renewal: Performance Evaluation, Onboarding, and Learning Management System (LMS) to include Fire (Union) to NEOGOV HR Software, of El Segundo, California in the annual amount of $91,041.43. The contract duration is one (1) year with two (2) one-year renewal options. The funding source is the General Fund. 26-01180
22. 8. Committee recommends approval of the Award of Joint Purchase Contract: Extended Support of Local Network Storage to Insight Public Sector, Inc., of Chandler, Arizona in the amount of $41,000.00. The contract duration is one (1) year with a one-year renewal option. The funding source is the Information Technology and Integration Operating Budget. 26-01194
23. 9. Change Order: Firewall Replacement and Upgrades to Sayers Technology, of Vernon Hills, Illinois. 26-01195
24. V. ADJOURNMENT
25. 23 THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.

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