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July 16, 2024 ·9:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

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Agenda — 111 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 756-680-738# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY July 15, 2024 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 317-897-588#
  2. 2 Notice is hereby given that an Agenda Review Meeting will be conducted on July 15, 2024 at 9:00 A.M. and a Regular Meeting of the City Council of the City of El Paso will be conducted on July 16, 2024 at 9:00 A.M. Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling the following number: 1-915-213-4096 or Toll free number: 1-833-664-9267
  3. 3 At the prompt please enter the corresponding Conference ID: Agenda Review, July 15, 2024 Conference ID: 317-897-588# Regular Council Meeting, July 16, 2024 Conference ID:756-680-738# The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: For Call to the Public: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 To Speak on Agenda Items: https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of City Council must participate in the meeting.
  4. 4 ROLL CALL ▶ jump to 0:56
  5. 5 INVOCATION BY EL PASO POLICE CHAPLAIN AND SUN VALLEY BAPTIST PASTOR DENNIS COFFMAN
  6. 6 PLEDGE OF ALLEGIANCE
  7. 7 MAYOR’S PROCLAMATIONS ▶ jump to 3:18
  8. 8 Sunset Heights Garden Club 100th Anniversary Ray Mancera Day
  9. 9 NOTICE TO THE PUBLIC
  10. 10 CONSENT AGENDA - APPROVAL OF MINUTES: Approve Pass ▶ jump to 29:32
  11. 11 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  12. 1. Approval of the Minutes of the Regular City Council Meeting of July 2, 2024, the Agenda Review Meeting of July 1, 2024, and the Work Session of July 1, 2024. 24-954 ▶ jump to 29:31
  13. 13 CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
  14. 2. REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS ▶ jump to 29:31
  15. 15 CONSENT AGENDA - RESOLUTIONS:
  16. 16 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  17. 3. A Resolution that the City Manager, or designee, be authorized to sign an Underground Electrical and Transformer Pad Easement, granting an easement to the El Paso Electric Company to provide electrical power to property located in the vicinity of El Paso International Airport, said easement more particularly described as: A portion of Lot 2, Block 4, El Paso International Airport Tracts Unit 10, El Paso County, Texas, and more particularly described on Exhibit "A" of the agreement, more commonly referred to as 1820 American Drive. 24-949 ▶ jump to 29:31
  18. 18 Goal 2: Set the Standard for a Safe and Secure City
  19. 4. That the Mayor be authorized to sign, on behalf of the City of El Paso, an Interlocal Agreement between the City of El Paso and the Town of Horizon, for the El Paso Fire Marshals Office to provide assistance to the Horizon City Police Department with arson investigations occurring within the Town of Horizon. 24-889 ▶ jump to 29:31
  20. 5. That the City Manager be authorized to sign an Independent Contractor Agreement (the “Agreement”) between the City of El Paso, Texas (“City of El Paso”) and Dr. Russell N. Baker for the latter to provide Medical Director services to the emergency medical staff of the City of El Paso, for the monthly amount of $7000.00 from September 1, 2024 through August 31, 2026, for a total amount of ONE HUNDRED AND SIXTY-EIGHT THOUSAND DOLLARS AND NO/100 ($168,000), with the City Manager being authorized to administratively extend the Agreement for an additional twelve-month period, for the monthly amount of $7000.00 from September 1, 2026 through August 31, 2027 for a total amount of EIGHTY-FOUR THOUSAND DOLLARS AND NO/00 ($84,000). 24-929 ▶ jump to 29:31
  21. 21 Goal 3: Promote the Visual Image of El Paso
  22. 6. That the Solid Waste liens on the attachment posted with this agenda be approved (See Attachment A). 24-916 ▶ jump to 29:31
  23. 23 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  24. 7. The linkage to the Strategic Plan is subsection 7.2 - Enhance regional comprehensive transportation system. Request that the Managing Director of Purchasing and Strategic Sourcing be authorized to notify Mirador Enterprises, Inc. that the City is terminating Contract No. 2022-0003 Janitorial Services - Fire Facilities and NW Corral for convenience, pursuant to the provisions and requirements of Part 4, Contract Clauses, Article 8, Section A of the contract, and that the termination shall be effective as of July 16, 2024. 24-930 ▶ jump to 29:31
  25. 8. A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Alps Drive Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. 24-942 ▶ jump to 29:31
  26. 9. A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Concepcion Street Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. 24-943 ▶ jump to 29:31
  27. 10. A Resolution authorizing the City Manager, or designee, on behalf of the City of El Paso as the Local Government, to execute an Advance Funding Agreement Amendment #1 with the Texas Department of Transportation to waive, in its entirety, the City of El Paso’s local match requirement for the Hollings Street SB Bridge Replacement Project. The City Manager is authorized to execute the Advance Funding Agreement Amendment on behalf of the City of El Paso. 24-944 ▶ jump to 29:31
  28. 28 CONSENT AGENDA - BOARD RE-APPOINTMENTS:
  29. 29 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  30. 11. Holt Grambling to the Tax Increment Reinvestment Zone Number 5 by Mayor Oscar Leeser. 24-963 ▶ jump to 29:31
  31. 31 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  32. 12. Martha E. Piekarski to the Tax Advisory Committee by Mayor Oscar Leeser. 24-978 ▶ jump to 29:31
  33. 33 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  34. 13. Lilia B. Limon to the Fair Housing Task Force by Mayor Oscar Leeser. 24-958 ▶ jump to 29:31
  35. 14. Lisa Turner to the Women's Rights Commission by Mayor Oscar Leeser. 24-962 ▶ jump to 29:31
  36. 36 CONSENT AGENDA - BOARD APPOINTMENTS:
  37. 37 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  38. 15. Elsa Borrego to the Committee on Border Relations by Mayor Oscar Leeser. 24-979 ▶ jump to 29:31
  39. 39 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  40. 16. Sandy Azcona to the Women's Rights Commission by Representative Joe Molinar, District 4. 24-971 ▶ jump to 29:31
  41. 17. Angela C. Ochoa to the Fair Housing Task Force by Mayor Oscar Leeser. 24-973 ▶ jump to 29:31
  42. 18. Mary Bardouche to the Animal Shelter Advisory Committee by Representative Henry Rivera, District 7. 24-980 ▶ jump to 29:31
  43. 43 CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:
  44. 44 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  45. 19. That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body of refunds of tax overpayments greater than $2,500.00. (See Attachment B) 24-937 ▶ jump to 29:31
  46. 46 CONSENT AGENDA - NOTICE FOR NOTATION:
  47. 47 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  48. 20. For notation only, the P-Card Transactions for the period of May 21, 2024 - June 20, 2024 for Mayor, City Council Representatives, City Attorney’s Office, City Manager’s Office and staff. 24-947 ▶ jump to 29:31
  49. 49 CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:
  50. 50 Goal 5: Promote Transparent and Consistent Communication Amongst All Members of the Community
  51. 21. For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Alan M. Serna in the amount of $1,000.00 from The Law Office of Steve Ortega, PLLC. 24-952
  52. 22. For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Cassandra Hernandez in the amount of $1,000 from Bettina Olivares Campaign. 24-974 ▶ jump to 29:31
  53. 23. For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Representative Joe Molinar in the amount of $1,000.00 from Dr. Richard Teschner. 24-982 ▶ jump to 29:31
  54. 54 CONSENT AGENDA - BEST VALUE PROCUREMENTS:
  55. 55 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  56. 24. The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC, referencing Contract 2022-0375 Janitorial Services - Police Facilities. This will be a change order to increase the award by $162,202.50 for a total amount not to exceed $2,058,116.70. This change order will add capacity to provide janitorial services for Eastside Regional Command Center, Fire Facilities and North West Corral. Department: Streets & Maintenance Award to: Ace Government Services, LLC City & State: El Paso, Texas Current Contract Estimated Amount: $1,895,914.20 Change Order Amount: $ 162,202.50 Total estimated Amount not to Exceed: $2,058,116.70 Account(s): 532-1000-522260-31040-P3120 Funding Source(s): General Fund District(s): All This was a Best Value Bid Award - Unit Price Contract. 24-938 ▶ jump to 29:31
  57. 25. The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: The Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Delta Unlimited, LLC dba Delta Pest Control & Lawn Service referencing Contract 2019-869, Grounds Maintenance-City Facilities. This will be a change order to increase the award by $6,950.00 resulting in a revised not to exceed total contract amount of $1,042,003.00. This change order will add capacity to provide grounds maintenance for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Delta Unlimited, LLC dba Delta Pest Control & Lawn Service City & State: El Paso, Texas Current Contract Estimated Amount: $1,035,053.00 Change Order Amount: $ 6,950.00 Total estimated Amount not to Exceed: $1,042,003.00 Account(s): 532-1000-522260-31040- P3120 Funding Source(s): General Fund District(s): All This was a Best Value Bid Award - Unit Price Contract. 24-940 ▶ jump to 29:31
  58. 26. The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley BioFuels, LLC., Brewer Oil Co and James River Solutions, LLC referencing Contract 2020-166 Automotive Fuel - Unleaded. This will be a change order to increase the award by $252,797.95 resulting in a revised not to exceed total contract amount of $14,252,797.95. This change order will add capacity to provide unleaded fuel for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Rio Valley Biofuels, LLC City & State Anthony, New Mexico Brewer Oil Co Artesia, New Mexico James River Solutions, LLC Ashland, Virginia Current Contract Estimated Amount: $14,000,000.00 Change Order Amount: $ 252,797.95 Total estimated Amount not to Exceed: $14,252,797.95 Account(s): 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Award - Unit Price Contract. 24-955 ▶ jump to 29:31
  59. 59 CONSENT AGENDA - BIDS:
  60. 60 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  61. 27. The linkage to the Strategic Plan is subsection 7.2 - Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: The request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Pavement Marking LLC dba PMI Pavement Marking LLC, referencing Contract 2021-1263 Thermoplastic Striping. This will be a change order to increase the award by $86,250.00 for a total amount not to exceed $830,000.00. This change order will allow to continue the application of thermoplastic striping and markings on City owned right-of-way. Department: Streets & Maintenance Award to: Pavement Marking LLC dba PMI Pavement Marking City & State: El Paso, Texas Current Contract Estimated Amount: $743,750.00 Change Order Amount: $ 86,250.00 Total estimated Amount not to Exceed: $830,000.00 Account(s): 532-1000-32020-522270-P3254 Funding Source(s): General Fund District(s): All This was a Low Bid Award - Unit Price Contract. 24-939 ▶ jump to 29:31
  62. 62 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  63. 28. The linkage to the Strategic Plan is subsection: 8.3 Enhance animal services to ensure El Paso’s pets are provided a safe and healthy environment. Award Summary: The award of Solicitation 2024-0247 Leashes and Collars (Re-Bid) to the following suppliers: 1) Campbell Pet Company, 2) Heather Collette Ivy dba A2Z Supplies for a total estimated amount of $152,535.00. This contract will allow the Animal Services Department to provide leashes and collars for all animals in their care. Contract Variance: N/A Department: Animal Services Award to Supplier 1: Campbell Pet Company City & State: Vancouver, WA Item(s): 1 & 2 Initial Term: 3 Years Option Terms: N/A Total Contract Time: 3 Years Annual Estimated Award: $39,600.00 Initial Term Estimated Award: $118,800.00 Total Estimated Award: $118,800.00 Award to Supplier 2: Heather Collette Ivy dba A2Z Supplies City & State: El Paso, TX Item(s): 3 & 4 Initial Term: 3 Years Option Terms: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $6,747.00 Initial Term Estimated Award: $20,241.00 Option Term Estimated Award: $13,494.00 Total Estimated Award: $33,735.00 Total Annual Estimated Award: $46,347.00 Total Initial Term Estimated Award: $139,041.00 Total Option Term Estimated Award: $13,494.00 Total Estimated Award: $152,535.00 Account(s) 225 - 2580 - 25120 - 531120 Funding Source(s): Animal Services Special Fund District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Animal Services Department recommend award as indicated to Campbell Pet Company and Heather Collette Ivy dba A2Z Supplies the lowest responsive and responsible bidders. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-945 ▶ jump to 29:31
  64. 64 REGULAR AGENDA - MEMBERS OF THE CITY COUNCIL
  65. 65 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  66. 29. Discussion and action to authorize the expenditure of District 5 discretionary funds, as an amendment in an additional amount of $158.32, for the office of District 5 to cover costs associated with attending and participating in the 2024 National Association of Latino Elected and Appointed Officials (NALEO) 41st Conference, serving a municipal purpose by enhancing education and government participation, covering our municipal vision and strategic goals. 24-975 Approve Pass ▶ jump to 30:38
  67. 67 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  68. 30. Discussion and action to direct the City Attorney to prepare an ordinance ordering an election on the November 5, 2024 uniform election date to permit voters to determine whether to revoke the City’s authority to issue the 2012 Quality of Life bonds that have not yet been sold or delivered; and to direct the City Manager and City Attorney to undertake all actions necessary to defease and/or redeem all or a portion of the outstanding 2012 Quality of Life bonds issued to fund the Multipurpose Performing Arts and Entertainment Facility project. 24-976 Postponed Fail ▶ jump to 111:04
  69. 69 REGULAR AGENDA - OPERATIONAL FOCUS UPDATES
  70. 70 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  71. 31. Presentation by Strategic and Legislative Affairs and the National Renewable Energy Laboratory (NREL) on an awarded U.S. Department of Energy (DOE) Communities Local Energy Action Program (LEAP) Technical Assistance Grant and upcoming energy resilience projects. 24-914 ▶ jump to 114:23
  72. 32. Presentation by Focused Advocacy on policy developments leading up to the 89th Texas Legislative Session. 24-915 ▶ jump to 130:35
  73. 73 CALL TO THE PUBLIC – PUBLIC COMMENT: ▶ jump to 180:41
  74. 74 Call to the Public will begin at 12:00 p.m. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda. Members of the public may communicate with Council during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 756-680-738# A sign-up form is available on line for those who wish to sign up in advance of the meeting at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397
  75. 75 REGULAR AGENDA - FIRST READING OF ORDINANCES:
  76. 76 INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER: Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing.
  77. 77 Goal 3: Promote the Visual Image of El Paso
  78. 33. An Ordinance changing the zoning of the following real property known as: Parcel 1: 52.17 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033 Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas from R-3 (Residential) and R-F (Ranch and Farm) to C-4 (Commercial); and, Parcel 2: 9.72 Acre portion out of a 381.90 Acre Tract described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas, being Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to C-2 (Commercial); and, Parcel 3: 15.00 Acres of land out of a 381.90 Acre Tract (described in Volume 2526, Page 2033, Real Property Records of El Paso County, Texas), now known as Tract 1A, Section 16, Block 79, Township 3, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch and Farm) to A-O (Apartment/Office), and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: Joe Battle Boulevard and North of Pellicano Drive Applicant: County of El Paso, PZRZ23-00018 24-927 Approve Pass ▶ jump to 187:27
  79. 34. An Ordinance granting a Special Privilege License to EPT Montecillo I-10 Development, LLC to permit the construction, installation, maintenance, use, and repair of a surface encroachment for two (2) Art Sculptures and Ancillary Items over City right-of-way at the roundabout intersection located at Vin Rambla Drive and Vin Roda Drive, additionally, this ordinance encompasses the placement of twenty three (23) wayfinding signs and nine (9) electric meters at various locations within the Montecillo Development; setting the license term for a term of ten years (10) with one (1) renewable ten (10) year term. Location: Vin Rambla Drive and Vin Roda Drive, and various locations within the Montecillo Development Applicant: EPT Montecillo I-10 Development, LLC, PSPN23-00007 24-934 ▶ jump to 187:19
  80. 35. An Ordinance changing the zoning of Lot 3, Block 1, Coronado del Sol, City of El Paso, El Paso County, Texas, from R-3 (Residential) and R-5/sc (Residential/special contract) to A-3 (Apartment) and A-3/sc (Apartment/special contract), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. THIS IS A 211 CASE The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: Mesa Hills and Northwest of Sunland Park Applicant: Housing Authority of the City of El Paso, PZRZ24-00002 [POSTPONED FROM 09-10-2024] 24-972 ▶ jump to 187:19
  81. 81 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  82. 36. An Ordinance authorizing the City Manager to execute a quitclaim (tax resale) deed conveying all right, title and interest to Ignacio Villanueva Macias, to the following and described parcel: Tract 11, (.48 Acre), Block 44, San Elizario, El Paso County, Texas. In accordance with Section 34.05 (h) of the Tax Code. Section 34.05 (h) permits the City to sell a property for the total amount of the judgment and the sale of the property does not require the consent of each taxing entity entitled to receive proceeds from the sale. 24-887 ▶ jump to 187:19
  83. 83 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  84. 84 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  85. 37. Discussion and action on the award of Task Order #8K-1 for Solicitation Horizontal Construction Improvements 2024-0397 to Keystone GC, LLC., for a total estimated award of $611,979.21 to develop an accessible pathway from deactivated bus stops to active bus stops. 24-901 Approve Pass ▶ jump to 188:31
  86. 38. The linkage to the Strategic Plan is subsection 7.4 - Continue the strategic investment in City facilities and technology. Award Summary: Discussion and action on the award of Solicitation 2024-0380 Hondo Pass Citizen Collection Station to MIRADOR ENTERPRISES, INC., for a total estimated award of $3,929,850.00. This contract will be used for the construction of a drop-off location for household waste, hazardous material, bulky items and recyclables. Department: Capital Improvement Award to: MIRADOR ENTERPRISES, INC. City & State: El Paso, TX Item(s): All Contract Term: 295 Consecutive Calendar Days Base Bid I: $3,929,850.00 Total Estimated Award: $3,929,850.00 Account(s): 334-3150-34100-580270- PESD00210 Funding Source(s): Environmental Services Department Fiscal Year 21 Capital Projects District(s): 4 This was a Competitive Sealed Proposal Procurement lump sum contract. The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to MIRADOR ENTERPRISES, INC., the highest ranked offeror based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. 24-933 Approve Pass ▶ jump to 189:21
  87. 39. The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Rio Valley Biofuels, LLC referencing Contract 2022-0724 Automotive Fuel - Diesel. This will be a change order to increase the award by $1,013,607.00 resulting in a revised not to exceed total contract amount of $10,613,607.00. This change order will add capacity to provide diesel for Eastside Regional Command Center. Department: Streets & Maintenance Award to: Rio Valley Biofuels, LLC City & State: El Paso, Texas Current Contract Estimated Amount: $ 9,600,000.00 Change Order Amount: $ 1,013,607.00 Total estimated Amount not to Exceed: $10,613,607.00 Account(s): 532-3600-531240-37020-P3701 Funding Source(s): Internal Service Fund District(s): All This was a Best Value Bid Award - Markup Contract. 24-941 Approve Pass ▶ jump to 190:06
  88. 88 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  89. 40. The linkage to the Strategic Plan is subsection: 8.1 Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community. Award Summary: Discussion and action on the award of Solicitation 2024-0285 Janitorial Services to Ace Government Services, LLC for an initial three (3) year term for an estimated amount of $1,256,958.00. The total value of the contract is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $2,094,930.00. This contract will provide daily janitorial services across multiple clinics and office locations for the Department of Public Health. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $566,735.40 representing an 82.11% increase due to changes to cleaning hours and changes to hourly rates. Department: Public Health Award to: Ace Government Services LLC City & State: El Paso, Texas Item(s): All Initial Term: 3 Years Option Term: 2 Years Annual Estimated Award: $418,986.00 Initial Term Estimated Award: $1,256,958.00 Option Term Estimated Award: $837,972.00 Total Estimated Award $2,094,930.00 Account(s) 341-1000-41160-522060 341-1000-41130-522060 341-2140-41240-522060-P41A-GT4124GAF 341-2140-41240-522060-P41NE-GT4124GAF 341-2235-41355-522060-PHS13-G21CSLFRF 341-2235-41355-522150-PHS17-G21CSLFRF Funding Source(s): General Fund, Public Health Grants and COVID Relief Fund District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Department of Public Health recommend award as indicated to Ace Government Services LLC the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement and to deem Professional Janitorial Service of El Paso dba PJS of El Paso as nonresponsive due to failure to fulfill requirements on the bid form and Amanda Pauline Nyser dba Axiom Enterprise Solutions LLC and Technologies Link Business and Service Corporation as nonresponsive and nonresponsible due to failure of submitting the required surety letter. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-931 Approve Pass ▶ jump to 190:55
  90. 90 REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES:
  91. 91 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  92. 41. An Ordinance authorizing the conveyance of real property owned by the City of El Paso to VTRE Development, LLC for the purchase price of $18,720,000. Such real property legally described as a portion of Lot 1, Block 1, El Paso West, as filed in Book 57, Page 5 of the plat records of El Paso County, Texas. 24-903 Approve Pass ▶ jump to 227:10
  93. 93 REGULAR AGENDA - OTHER BUSINESS:
  94. 94 Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development
  95. 95 Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments
  96. 42. That the City Manager be authorized to sign an Agreement Regarding Mutual Cooperation (the "Agreement") between the CITY OF EL PASO (the "CITY"), and the PASO DEL NORTE COMMUNITY FOUNDATION (the "PDNCF"), a non-profit 501(c)(3) organization in El Paso, Texas (collectively, the "Parties") to coordinate the Zoo Fund Program (the "Program") to provide fundraising support to the El Paso Zoo (the “Zoo”), and provide a not-for-profit vehicle for gifts from private and other donors for the benefit of the Zoo for a term of five (5) years and shall automatically renew for additional one (1) year periods with a limit of five (5) additional periods. 24-899 Approve Pass ▶ jump to 232:34
  97. 97 Goal 8: Nurture and Promote a Healthy, Sustainable Community
  98. 43. Discussion and action on a Resolution supporting an Application by the Paso del Norte Community Foundation (PDNCF) and University of Texas at El Paso (UTEP) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $19,300,000.00 for the Strategy 1: Energy-Efficient, Healthy, Resilient Housing and Buildings and Strategy 2: Outdoor Air Quality and Community Health Improvement (“Application”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City. 24-924 Approve Pass ▶ jump to 233:40
  99. 44. Discussion and action on a Resolution supporting an Application by the Housing Authority of the City of El Paso (HOME) to the U.S. Environmental Protection Agency (EPA) Fiscal Year (FY) 2024 Community Change Grant Program requesting funds in the amount of $20,000,000.00 for the development and renovation of low-income housing through a third phase of construction at Patriot Place (“Project”); and authorizing City participation in the Project during planning and implementation activities, with no match required from the City. 24-932 Approve Pass ▶ jump to 234:28
  100. 100 EXECUTIVE SESSION
  101. 101 The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  102. 102 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  103. 103 ADJOURN ▶ jump to 234:58
  104. 104 NOTICE TO THE PUBLIC:
  105. 105 ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:
  106. 106 Note
  107. 107 Note
  108. 108 Rollcall ▶ jump to 0:07
  109. 109 Note ▶ jump to 0:42
  110. 110 Note ▶ jump to 0:42
  111. 30. Discussion and action to direct the City Attorney to prepare an ordinance ordering an election on the November 5, 2024 uniform election date to permit voters to determine whether to revoke the City’s authority to issue the 2012 Quality of Life bonds that have not yet been sold or delivered; and to direct the City Manager and City Attorney to undertake all actions necessary to defease and/or redeem all or a portion of the outstanding 2012 Quality of Life bonds issued to fund the Multipurpose Performing Arts and Entertainment Facility project. 24-976 Approve Pass ▶ jump to 113:49