Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0130 Bibliotheca to Bibliotheca, LLC the sole authorized distributor of self-checks, Tattle-Tape Gates and Book Checks for a term of three (3) years for an estimated budgeted amount of $241,700.53. Supplier will be required to provide an updated sole source letter and affidavit each year. Department: Libraries Award to: Bibliotheca, LLC City & State: Lake Elmo, MN Item(s): All Initial Term: 3 Years Total Contract Time: 3 Years Year 1: $37,543.22 Year 2: $101,273.88 Year 3: $102,883.43 Initial Term Estimated Award: $241,700.53 Total Estimated Award $241,700.53 Account(s) 239-1000-15240-522290-P1506 Funding Source(s): General Fund District(s): All Purchasing & Strategic Sourcing and Libraries Departments recommend a non-competitive award under Local Government General Exemption: Section 252.022 (7) a procurement of items that are available from only one source, including:(A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

What this record is

Held by

Bibliotheca, LLC 9 records across this site

Amount

$103K

Runs until

September 11, 2029 3 years away date calculated from a contract term stated in the record, not quoted directly

Type

purchase

Compared to

$199K – $1.10M the middle half of 6 other Bibliotheca, LLC contracts; median $890K

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Read automatically from the title of the official record. The source document below is authoritative.

Bibliotheca, LLC also holds

Resolution No. 26, Series 2026 — A Resolution Approving a Contract for Automated Material Handler Replacement with Bibliotheca, LLC Louisville, CO Five-Year Term Use of a Cooperative Contract for the Purchase of Library Equipment, Maintenance, and Support for the Library Services Department (City… $550K Mesa, AZ ends Nov 13, 2030 Bibliotheca, LLC - Library Equipment Maintenance and Support Contract - RFA 25-0688 Request for Award (Ordinance S-52252) - Citywide Phoenix, AZ ends Jul 15, 2030 Request approval to award a contract without competition - Fulton County Library System 25SSREQ1429839B-RT, Automated Handling Systems in an amount no… $1.10M Fulton County, GA A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Bibliotheca, LLC to account for changes that have bee… $890K Denver, CO

All 9 records for Bibliotheca, LLC →

Committee

City Council

Requested by

Purchasing & Strategic Sourcing

Introduced

September 11, 2026

On agenda

September 29, 2026

Where it was heard

City Council Sep 29, 2026 Approve Pass

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