25-935

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0462 Trapeze Software and Equipment Maintenance to Trapeze Software Group, Inc., dba Vontas, the sole and authorized distributor of the Transit Master & Response Master CAD & A VL software for a term of five (5) years for an estimated amount of $2,066,911.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to maximize dispatchers efficiency. Transit Master CAD/AVL software automatically coordinates real-time includes; automated vehicle monitoring, single point of log-on, intelligent decision support. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $681,892.00, which represents a 49.23% increase due to additional scope of work: 1) the Infotainment and 2) management system for the in-bus signs and the on-street signs and increased operational costs due to rising wages and expenses for tech companies. Department: Sun Metro - Mass Transit Award to: Trapeze Software Group, Inc., dba Vontas City & State: Cedar Rapids, IA Item(s): All Initial Term: 5 Years Total Contract Time: 5 Years Initial Term Estimated Award: $2,066,911.00 Total Estimated Award: $2,066,911.00 Account(s): 560 - 3215 - 60060 - 522020 - P6005 Funding Source(s): Sun Metro Operating Funds District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (7) (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies, (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Trapeze Software Group, Inc., dba Vontas under the exemptions listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award.

Requests to Issue Purchase Orders Agenda Ready Introduced July 22, 2025

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