25-1083

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0503 Hardware, Support Service and Software maintenance for passenger information display (PID) to Trapeze Software Group, Inc., dba Vontas, the sole and authorized distributor of the OnRoute for a term of three (3) years for an estimated amount of $172,192.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to managed digital signage with messaging services to support passenger transit information at the bus stops. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $327,737.00, which represents a 65.56% decrease due to the number of signs included in each contract has a difference of 26 signs. Department: Sun Metro – Mass Transit Award to: Trapeze Software Group, Inc., dba Vontas City & State: Cedar Rapids, IA Item(s): All Initial Term: 3 Years Option Term: N/A Year 1: $118,159.00 Year 2: $ 26,357.00 Year 3: $ 27,676.00 Initial Term Estimated Award: 3 Years Option Term Estimated Award: N/A Total Estimated Award: $172,192.00 Account(s): 560 – 3215 – 60060 – 522020 – P6005 Funding Source(s): Sun Metro Operating Funds District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (7) (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies, (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Trapeze Software Group, Inc., dba Vontas under the exemptions listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award.

Other Bids, Contracts, Procurements Agenda Ready Introduced August 19, 2025

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