25-1006

The award of Solicitation 2025-0292 Maintenance of Overhead Doors - City Facilities to D.H. Pace Company, Inc. for an initial term of three (3) years for an estimated amount of $750,00.00. The award also includes a two (2) year option for an estimated amount of $500,000.00. The total contract time is for five (5) years for a total estimated amount of $1,250,000.00. This contract will provide parts and maintenance service for all overhead doors at city facilities. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $50,219.63 for the initial term, which represents a 7.18% increase due to an increase in the price for parts and services. Department: Streets and Maintenance Award to: D.H. Pace Company, Inc. City & State: Olathe, KS Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $ 250,000.00 Initial Term Estimated Award: $ 750,000.00 Option Term Estimated Award: $ 500,000.00 Total Estimated Award $1,250,000.00 Account(s) 532 - 1000 - 31040- 522260 - P3120 Funding Source(s): General Fund Environmental Fee District(s): All This was a Best Value Bid Procurement - catalog contract. The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to D.H. Pace Company, Inc. the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Best Value Procurement Agenda Ready Introduced August 5, 2025

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