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Board of County Commissioners

September 25, 2024 ·9:00 AM Final

BOCC Meeting Room 204

Agenda — 81 items

  1. 1 Call to Order
  2. 2 Roll Call ▶ jump to 0:01
  3. 3 Notice of the meeting was properly posted on September 24, 2024. ▶ jump to 73:23
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance was led by David Barnes. ▶ jump to 73:28
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meeting held on September 18, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-4462 approve Pass ▶ jump to 74:51
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-4463 approve Pass ▶ jump to 75:23
  10. 3. Discussion and possible action regarding Resolution No. 2024-4504 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-4504 approve Pass ▶ jump to 75:35
  11. 4. Discussion and possible action regarding payment of Purchase Card Statement dated 07/31/2024 and 08/30/2024 to Bank of America for purchase(s) made using Oklahoma County purchase card(s). Requested by Chantel Boso, Purchasing Department. 2024-4509 approve Pass ▶ jump to 75:50
  12. 12 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 76:13
  13. 5. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $1,731.38 for the period of 9-17-2024. Item requested by Karen Kint, Director of HR & Safety. 2024-4417
  14. 6. Sheriff monthly report of fees - August 2024 2024-4437
  15. 7. Election Board Monthly Report. August 2024 2024-4500
  16. 8. Monthly Report of Fees for the County Clerk for August, 2024. 2024-4505
  17. 9. Discussion and possible action regarding the Treasurer Depository Fund Summary for the month of August 2024. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer. 2024-4475
  18. 10. Discussion and Possible action regarding Employee Benefit (AffirmedRX) Inv#1642 for Oklahoma County in the amount of $261,184.48 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. 2024-4438
  19. 11. Discussion and possible action regarding Employee Benefit (AffirmedRX) Inv#1653 for Oklahoma County in the amount of $250,000.00 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. 2024-4439
  20. 12. Discussion and possible action regarding Employee Benefit Medical Claims (UMR) for Oklahoma County in the amount of $ 221,631.79 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. 2024-4452
  21. 13. Discussion and Possible action regarding Employees Benefit Warrant No. 871178 through 871280 for Oklahoma County in the amount of $162,394.43 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. 2024-4454
  22. 14. Discussion and possible action regarding Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows: ANTHONY SPADY 06-454-5410; SHARTEL BOULEVARD ADDITION; E50FT OF S27.5FT OF N167.5FT OF LOT 6; BLOCK 00A 14-643-2535; MUSGRAVES GOLD MEDAL HILLS ADDITION; WLY 21FT OF LOT 6; BLOCK 012 Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest “Butch” Freeman, County Treasurer. 2024-4453
  23. 15. Cancel check # 116006180 in the amount of $178.50 issued to Walker and Associates Inc. dated 8-14-2024. Do not reissue. 2024-4455
  24. 16. Cancel check #161003817 in the amount of $1,234.00 issued to Michael W Thompson DBA OKC Roofing and Construction LLC dated 8-14-24. Do not reissue. 2024-4456
  25. 17. Litigation: Case No. CJ-2024-5927 Summons Case No. CJ-2024-5928 Summons Case No. CV-2024-1326 Demand for Jury Trial Case No. CV-2024-1336 Notice Case No. CV-2024-1336 Notice Duplicate Case No. CV-2024-1354 Notice Case No. CV-2024-1354 Response Case No. CV-2024-1357 Order Case No. CV-2024-1359 Exceptions to Report of Commissioners Case No. CV-2024-2572 Summons Case No. CV-2024-2572 Summons Duplicate Case No. CV-2024-2692 Alias Summons Case No. JTC-2024-006 Tort Claim Case No. JTC-2024-007 Tort Claim 2024-4464
  26. 18. Discussion and possible action to approve Resolution No. 2024-4441, to transfer surplus equipment from the inventory of Oklahoma County Highway District #3 to Payne County in accordance with the provisions set forth in Title 19 Section 421.2. Although not required, Payne County has agreed to pay a sum of $90,000.00 upon approval of transfer. This resolution will rescind and replace the previous resolution No. 2024-4342. 2024-4441
  27. 19. Discussion and possible action to approve Resolution No. 2024-4469, to transfer surplus equipment from the inventory of Oklahoma County Highway District #3 to the City of Choctaw in accordance with the provisions set forth in Title 19 Section 421.2. Although not required, the City of Choctaw has agreed to pay a sum of $60,000.00 upon approval of transfer. One (1) 2019 Schwarze Pothole Patcher, Model No. K370, s/n 3BKJHM7X8HF581404, acquired 12/09/2015 from Frontier Equipment, PO Box 680114, Yukon, OK 73085 for $180,000.00 2024-4469
  28. 20. Discussion and possible action regarding Resolution No. 2024-4472, disposing of equipment from the inventory of the Oklahoma County Treasurer. These items are broken or obsolete and are too costly to repair. With the requested approval, they will be junked in accordance with the provisions set forth in Title 19 Section 421. One (1) Comstor Catalyst 2960S Switch, c/n C236-01916, s/n SFOC1529Z0GD, acquired 11/22/2011 from The Presisio Corporation, 7601 Ora Glen Dr., Suite 100, Greenbelt, MD 20770 for $4,336.90 One (1) HP Compaq 4300 SFF PC, c/n C250-00017, s/n 2UA3301HK5, acquired 08/02/2013 from Hewlett-Packard Company, PO box 101149, Atlanta, GA 30392 for $619.49 One (1) HP Compaq 4300 SFF PC, c/n C250-00019, s/n 2UA3301HK3, acquired 08/02/2013 from Hewlett-Packard Company, PO box 101149, Atlanta, GA 30392 for $619.49 One (1) HP Promo 4300 PC, c/n C250-00039, s/n 2UA3502YWG, acquired 12/27/2013 from Hewlett-Packard Company, PO box 101149, Atlanta, GA 30392 for $601.00 One (1) HP Pro Book 655 G1 Laptop, c/n C250-00051, s/n CNU4079SDP, acquired 02/16/2014 from Hewlett-Packard Company, PO box 101149, Atlanta, GA 30392 for $1,079.00 One (1) HP SB 850 Laptop, c/n C250-00056, s/n 5CG5450QM6, acquired 02/25/2016 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $1,568.32 One (1) HP S 800 PC, c/n C250-00086, s/n MXL8522JVF, acquired 01/16/2019 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $1,035.40 One (1) HP SB 705 PC, c/n C250-00101, s/n MXL9471X99, acquired 01/28/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $601.97 One (1) HP SD 705 PC, c/n C250-00102, s/n MXL9435DY1, acquired 02/24/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $637.49 One (1) HP SB 455R Laptop, c/n C250-00110, s/n 5CD0128ZJX, acquired 04/13/2020 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $543.51 One (1) Fujitsu FI-6130 Scanner, c/n C253-00004, s/n 306308, acquired 06/01/2011 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $954.95 One (1) Fujitsu FI-6130Z Scanner, c/n C253-00017, s/n 409607, acquired 05/11/2012 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $902.71 One (1) Fujitsu FI-6130Z Scanner, c/n C253-00038, s/n AARDA07494, acquired 10/06/2014 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675 for $931.73 One (1) Class III Taser X26P, c/n C646-00012, acquired 02/02/2016 from Taser International, 17800 N. 85th St., Scottsdale, AZ 85255 for $1,461.65 2024-4472
  29. 21. Discussion and Possible action regarding Resolution No. 2024-4478, transferring equipment from the inventory of the Oklahoma County Purchasing Department to the Oklahoma County Clerk. One (1) Chair, c/n P102-00034, acquired 06/21/2006 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $549.50 One (1) HON 5-Drawer File Cabinet, c/n P104-00011, acquired 05/23/1979 from Southwestern Stationary, 4500 N. Santa Fe, Oklahoma City, OK for $335.25 One (1) HON 5-Drawer Lateral File Cabinet, c/n P104-00013, acquired 11/04/1991 from a vendor not on record for $564.43 One (1) Single Pedestal Desk, c/n P105-00012, acquired 05/05/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $1,558.94 One (1) Bookcase, c/n P106-00008, acquired 05/08/2002 from Scott Rice, 7501 N. Broadway, Oklahoma City, OK 73116 for $265.88 One (1) Conference Table, c/n P110-00008, acquired 03/12/2002 from Core Office Products, 8201 N. Glade Ave., Oklahoma City, OK 73132 for $320.00 One (1) Kelvinator Refrigerator, c/n P621-00001, s/n TPKL4, acquired 10/09/1987 from Sight & Sound Appliance, 2720 N. May, Oklahoma City, OK for $400.00 2024-4478
  30. 22. Discussion and possible action regarding Tin Horn Installation in District 1 for Richerson. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. 2024-4493
  31. 31 End of Consent Docket
  32. 32 Departmental Items
  33. 33 District No. 1
  34. 23. Discussion and possible action regarding an Agreement for General Bound Counsel Services between the BOARD OF COUNTY COMMISSIONERS, OKLAHOMA COUNTY, OKLAHOMA (collectively with any public trust designated by said County to issue debt obligations on its behalf, the “ISSUER”), and the law firms of THE PUBLIC FINANCE LAW GROUP PLLC (“PFLG”) and Williams, Box, Forshee & Bullard, P.C. (“williams”, and collectively with PFLG, “BOND COUNSEL”) for the period beggining September 25th, 2024 thru June 30th, 2025 in the amount of $25,000,00. Requisition No. 12502484-00. Requested by District 1. 2024-4480 approve Pass ▶ jump to 124:45
  35. 24. Discussion and possible action to appoint Cody Compton as the District One primary representative on the Public Improvements and Infrastructure Committee and the Policy and Governance Committee replacing Joe R. Blough; appointing Lou Leake and Sakinah Smith as District One alternates for the Public Improvements and Infrastructure Committee and the Policy and Governance Committee. Requested by District 1. 2024-4484 approve Pass ▶ jump to 125:10
  36. 25. Discussion and possible action to allow the hanging of flyers in the Oklahoma County Courthouse and Annex Building for the Diversion Hub and MAPS 4 groundbreaking event for their new building on October 8th. 2024-4501 approve Pass ▶ jump to 125:47
  37. 37 District No. 2
  38. 26. Discussion and possible action regarding ending Karen Kint and Brad Hermes role as Court Services Co-Directors. Requested by Brian Maughan, District 2 and Chairman of the Board. 2024-4502 approve Pass ▶ jump to 126:26
  39. 39 District No. 3
  40. 27. Discussion and possible action regarding appointment of Paul Foster to the Budget Evaluation Team and the Oklahoma County Handbook Committee with Taylor Broyles as alternate to represent District 3, to replace Colton Murphy. This item is requested by Myles Davidson, Commissioner, District Three and member of the board. 2024-4476 approve Pass ▶ jump to 127:25
  41. 28. Discussion and possible action regarding appointment of Paul Foster to Oklahoma County Public Building Advisory Committee and Public Improvements & Infrastructure Committee with Taylor Broyles as alternate to represent District 3, to replace Colton Murphy. Requested by Myles Davidson, Commissioner District 3. 2024-4477 approve Pass ▶ jump to 128:30
  42. 42 Assessor
  43. 29. Discussion and possible action to approve Professional Legal Services Contract with Bass Law to provide legal representation in an oil and gas business personal tax appeal, Harrah Midstream v. Stein, EQ-24-50. Amount of contract not to exceed $10,000.00. Requisition No. 12502404 has been issued to Bass Law in the amount of $10,000.00 from General Assessor Revaluation Maintenance & Operations Fund 1001-140-54000. 2024-4440 approve Pass ▶ jump to 128:11
  44. 30. Discussion and possible action regarding approval of amendment No. 3 to contract between Board of County Commissioners and ESRI. Amendment is to renew contract for 2024-2025. The term of the contract will be September 1, 2024 through August 31, 2025. Requisition No.12502459 in the amount of $150,000.00 and Requisition No. 12502461 in the amount of $200,000.00 for renewal, contingent upon funds. Requested by Larry Stein, Oklahoma County Assessor and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-4468 approve Pass ▶ jump to 128:57
  45. 45 Court Clerk
  46. 31. Discussion and possible action to approve a Records Digitization Agreement between the Oklahoma County Board of County Commissioners (on behalf of the Oklahoma County Court Clerk) and Business Imaging Systems, Inc. All work to be performed has been procured through the State Contract Number SW1013B. Total cost during the contract period is $198,000. The term of agreement is July 1, 2024, through December 31, 2024. Purchase Order No 27 has been issued to Business Imaging Systems in the amount of $198,000. Requested by Oklahoma County Court Clerk Rick Warren. The contract has been reviewed and approved by the District Attorney’s Office. 2024-4461 approve Pass ▶ jump to 129:19
  47. 47 District Attorney
  48. 32. Discussion and possible action to approve Consulting Services Agreement with Bob Grace, Grace and Son’s Appraisal, to provide expert consulting services in relation to BOCC v. The City of Oklahoma City, CV-2024-1659. Amount of the contract not to exceed $60,000.00, contingent upon encumbrance of funds. 2024-4508 approve Pass ▶ jump to 129:40
  49. 49 Engineering
  50. 33. Discussion and possible action regarding receiving the Limited Condition Assessment Report for the Oklahoma County Detention Center. Requested by Stacey Trumbo, PE, County Engineer. 2024-4474 receive Pass ▶ jump to 130:32
  51. 34. Discussion a possible action regarding authorization for the Chairman to sign on behalf of Oklahoma County the 2CFR200 acknowledgement form to submit with the Notice of intent to apply for a BRIC grant. Requested by Stacey Trumbo, PE, County Engineer. 2024-4497 approve Pass ▶ jump to 131:05
  52. 52 Finance Authority
  53. 35. Consideration and action upon resolution authorizing and approving the incurring of indebtedness by the Trustees of the Oklahoma County Finance Authority to be accomplished by the issuance of lease revenue bonds, bonds, notes or other evidences of indebtedness in one or more series on a tax-exempt or taxable basis, at a premium or discount, in the aggregate principal par amount of not to exceed Twenty Million, Five Hundred Thousand and No/100 Dollars ($20,500,000.00) to provide funds to complete the acquisition, construction, equipping, renovating, and remodeling of school buildings, acquiring school furniture, fixtures and equipment and acquiring and improving school sites related to Independent School District No. 3 Oklahoma County, Oklahoma (“Luther Public Schools” or the “District”); establish a reserve fund, if any, capitalize interest and pay costs of issuance and all matters related thereto, including but not limited to the waiver of competitive bidding thereof; and declaring an emergency. 2024-4176 approve Pass ▶ jump to 141:50
  54. 54 Human Resources
  55. 36. Discussion and possible action regarding recognition of the September 2024 BOCC Employees of the Month. This item is requested by Karen Kint, Director of HR/Safety. 2024-4142 approve Pass ▶ jump to 79:06
  56. 56 Planning Commission
  57. 37. Discussion and possible action regarding approval or denial of Resolution No. 2024-4467 accepting the Final Plat of Cardinal Acres as provided in Oklahoma Statutes, Title 19, §868.8. This final plat (FP-2024-09) was approved by the Planning Commission on August 15, 2024. The plat consists of two (2) lots that encompass approximately seven and seven tenths (7.71) acres. The subject property is located .28 miles east of Henney Rd. on the north side of SE 29th St. in County Commissioner District 2. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-4467 approve Pass ▶ jump to 143:19
  58. 58 Policy & Governance
  59. 38. Discussion and possible action regarding formal project closeout of ARPA Project 10031:JJC Courtroom Lobby. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $1,146,000.00 and will return $345,654.17 to the 1415 account. Requested by Danielle Drastata, Accenture.​ 2024-4410 approve Pass ▶ jump to 145:39
  60. 39. Discussion and possible action regarding formal project closeout of ARPA Project 10035:Court Clerk Annex Jury Pavilion. P&G voted to cancel the continuation of this project on 8/13/2024. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $250,000.00 and will return $245,840.00to the 1415 account. Requested by Danielle Drastata, Accenture.​ 2024-4411 approve Pass ▶ jump to 85:44
  61. 40. Discussion and possible action regarding formal project closeout of ARPA Project 10046: Sheriff HVAC at Midwest City. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $546,340.00 and will return $47,400.00 to the 1415 account. Requested by Danielle Drastata, Accenture. 2024-4412
  62. 41. Discussion and possible action regarding formal project closeout of ARPA Project 10074: Detention Center Roof Replacement. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $480,000.00 and will return $244,039.73 to the 1415 account. Requested by Danielle Drastata, Accenture. 2024-4413
  63. 42. Discussion and possible action regarding formal project closeout of ARPA Project 10078: Detention Center Sealing Existing Metal Roof. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $30,000.00 and will return $17,891.54 to the 1415 account. Requested by Danielle Drastata, Accenture. 2024-4414
  64. 43. Discussion and possible action regarding formal project closeout of ARPA Project 10095: JJC Roof Replacement. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was authorized at $1,097,619.60 and will return $195,210.56 to the 1415 account. Requested by Danielle Drastata, Accenture. 2024-4415
  65. 44. Discussion and possible action regarding formal project closeout of ARPA Project10043: Sheriff Payroll and Benefits 3/21-6/21. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was fully at the authorized amount and has no remaining funds to obligate or expend. Requested by Danielle Drastata, Accenture.​ 2024-4418
  66. 45. Discussion and possible action regarding formal project closeout of ARPA Project 10044: Sheriff Payroll and Benefits 7/21-6/22. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was fully expended at the authorized amount and has no remaining funds to obligate or expend. Requested by Danielle Drastata, Accenture.​ 2024-4419
  67. 46. Discussion and possible action regarding formal project closeout of ARPA Project 0001 ARPA Consulting 3/22-6/23. Closeout paperwork has been completed and there is confirmation from the department of no future ARPA expenditures. The project was fully expended at the authorized amount and has no remaining funds to obligate or expend. Requested by Danielle Drastata, Accenture.​ 2024-4420
  68. 47. Discussion and possible action regarding the County’s authority to continue to provide social services in light of the legislative repeal of the social services statutes. Discussion to include but not limited to Oklahoma County policies, procedures, programs, services, contracts, finances, accounting, and employees. Requested by Jessica Clayton, District 2 and Chairman 2024-4503 approve Pass ▶ jump to 146:54
  69. 69 Commissioners Comments/General Remarks: ▶ jump to 151:45
  70. 70 No New Business ▶ jump to 152:58
  71. 71 Recess into executive session recess Pass ▶ jump to 86:08
  72. 48. To enter into executive session pursuant to 25 O.S. 307 (B) (3) to engage in confidential communications regarding the purchase of or appraisal of real property to be used for county purposes in support of the new detention center site located at 1100 S. Eastern. Requested by Stacey Trumbo, PE, County Engineer. 2024-4470
  73. 49. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Marie Rosemond, OESC Claim No. 24011814 , and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4481
  74. 50. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by De Furia v. Luther Indep. School Dist. et al , CV-2024-2572, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4506
  75. 75 Return from executive session return Pass ▶ jump to 122:51
  76. 51. Action regarding confidential communications regarding the purchase of or appraisal of real property to be used for county purposes in support of the new detention center site located at 1100 S. Eastern. Requested by Stacey Trumbo, PE, County Engineer. 2024-4471 approve Pass ▶ jump to 123:17
  77. 52. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Marie Rosemond, OESC Claim No. 24011814 , and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4483 ▶ jump to 123:22
  78. 53. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by De Furia v. Luther Indep. School Dist. et al , CV-2024-2572, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4507 approve Pass ▶ jump to 123:53
  79. 79 No Citizen Participation ▶ jump to 153:07
  80. 53. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by De Furia v. Luther Indep. School Dist. et al , CV-2024-2572, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Aaron Etherington, ADA. 2024-4507 approve Pass ▶ jump to 124:05
  81. 80 Adjourn adjourn Pass ▶ jump to 153:19