Dept/ Agency: Offices of Municipal Council/City Clerk Action: (X) Ratifying (X) Authorizing ( ) Amending Type of Service: Exception to Public Bidding - N.J.S.A. 40A:11-5(1)(dd) Purpose: To provide for the website hosting, support, upgrades, managed services and maintenance of the Archives Records Management Systems (ARMS) and related hardware used by the Archive Records Management Center (ARMC) of the Office of the City Clerk, they will also be providing us with 2-additional scanners to the system. Entity Name: Summit Information Systems, LLC. Entity Address: 118 Westfield Avenue, Suite 6, Clark, New Jersey 07066 Contract Amount: Not to exceed $62,880.00 Funding Source: 2026 and 2027 Budget/Office of the City Clerk/NW011-020-0201-71280-B2026 and B2027 Contract Period: January 21, 2026 to January 20, 2028 Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS ( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a Additional Information: An Archives Records Management Systems (ARMS) computer software utilized by the Archive and Records Management Center (ARMC) of the Office of the City Clerk. Partial Certification of Funds in the amount of $15,000.00.

What this record is

Held by

Summit Information Systems, LLC 2 records across this site

Amount

$63K

Runs until

January 20, 2028 1 years away date quoted from the award document

Type

amendment

Field

Technology

technology contracts in NJ that end within a year →
Governments publish the end date in the award. That date is when the work goes back out to bid, and it is usually stated years ahead.

Read automatically from the title of the official record. The source document below is authoritative.

Summit Information Systems, LLC also holds

Dept/ Agency: Offices of Municipal Council/City Clerk Action: (X) Ratifying (X) Authorizing ( ) Amending Type of Service: Exception to Public Bidding … $60K Newark, NJ ends Jan 20, 2026

Committee

Municipal Council and City Clerk

Introduced

April 7, 2026

On agenda

April 15, 2026

Passed

April 15, 2026

Where it was heard

Municipal Council Apr 15, 2026 Adopt Pass

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