26-0510

Dept/ Agency: Offices of Municipal Council/City Clerk Action: (X) Ratifying (X) Authorizing ( ) Amending Type of Service: Exception to Public Bidding - N.J.S.A. 40A:11-5(1)(dd) Purpose: To provide for the website hosting, support, upgrades, managed services and maintenance of the Archives Records Management Systems (ARMS) and related hardware used by the Archive Records Management Center (ARMC) of the Office of the City Clerk, they will also be providing us with 2-additional scanners to the system. Entity Name: Summit Information Systems, LLC. Entity Address: 118 Westfield Avenue, Suite 6, Clark, New Jersey 07066 Contract Amount: Not to exceed $62,880.00 Funding Source: 2026 and 2027 Budget/Office of the City Clerk/NW011-020-0201-71280-B2026 and B2027 Contract Period: January 21, 2026 to January 20, 2028 Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS ( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ ( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a Additional Information: An Archives Records Management Systems (ARMS) computer software utilized by the Archive and Records Management Center (ARMC) of the Office of the City Clerk. Partial Certification of Funds in the amount of $15,000.00.

Resolution Adopted Introduced April 7, 2026

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