Finance and Personnel Committee

City Hall, Second Floor

Agenda — 18 items

1. 1 The following represents, in general, the chronological order of proceedings at the City Council/Committee Meetings: Call to Order, Invocation, Pledge of Allegiance, Public Speaking and City Council/Committee Agendas. Meeting will be live streamed on Channel 17 and via this link: https://rockfordil.legistar.com/Calendar.aspx.
2. I. CALL TO ORDER
3. II. INFORMATION ONLY
4. 1. Informational Only Change Order: Communication Equipment to GenComm Inc., of Madison, Wisconsin. 26-00984
5. III. COMMITTEE REPORTS
6. 1. Committee recommends approval of vouchers in the amount of $12,305,598.22 as approved at the Finance and Personnel Committee meeting on August 10, 2026. 26-00985
7. IV. RESOLUTIONS
8. 1. Committee recommends approval of the Award of Bid: Rockford Fire Department Headquarters Renovation (Bid No. 626-FD-057) to L&L Builders, of Loves Park, Illinois in the amount of $481,590.00. The contract duration is through February 2027. The funding source is 2022 Budget Surplus Funds. 26-00986
9. 2. Committee recommends approval of the Award of Non-Competitive Contract: Legal Research Services to West Publishing Corporation, of Eagan, Minnesota in the annual amount of $29,609.16, with a 6% increase of fees annually. The contract duration is three (3) years. The funding source is the Legal Department Operating Budget. 26-00987
10. 3. Committee recommends approval of the Award of Engineering Agreement: State West Parking Deck 2027 Maintenance Repairs to Walker Consultants, of Hoffman Estates, Illinois in the amount of $37,510.00. The contract duration is through December 2026. The funding source is the Parking Fund Operating Budget. 26-00988
11. 4. Committee recommends approval of the Application and Award Acceptance of the Illinois Department of Commerce and Economic Opportunity State Designated Cultural Districts Grant Award in the amount of $200,000.00. The grant does not require a cost match. The grant term is from May 1, 2026 to April 30, 2028. The grant award, if accepted, will provide funds used to develop district identity and branding, support new and existing businesses, and promote visitor attraction. 26-00990
12. 5. Committee recommends approval of the Grant-Funded Subrecipient Agreement with the Winnebago County Probation Department in the not-to-exceed amount of $35,000.00. The agreement period is from August 1, 2026 through December 31, 2026. If approved, the grant funds will be utilized to provide funding to appoint a probation officer to fulfill office hours at the Family Peace Center (FPC) and will assist in strengthening the existing Multidisciplinary Team Response Program (MDT), expedite and streamline services for survivors, and allow for continued collaborative efforts. 26-00991
13. 6. Committee recommends approval of the Grant-Funded Subrecipient Agreement with the Winnebago County State’s Attorney’s Office in the not-to-exceed amount of $175,000.00. The agreement period is from August 1, 2026 through December 31, 2026. If approved, the grant funds will be utilized to hire a full-time Victim Services Provider and allow the Domestic Violence Assistant State’s Attorney to oversee the needs of the grant program. 26-00992
14. 7. Committee recommends approval of the resolution declaring intent to form the Rockford Regional Tourism Improvement District (TID), fixing the time and place of a public hearing and advancement. 26-00993
15. 8. Committee recommends approval of the authorization of funding for Concrete Improvements at BMO Center in the amount of $1,152,116.20. The funding source is the Redevelopment Fund. 26-00994
16. 9. Committee recommends approval of the Award of Contract: Permit and Code Enforcement Software (RFP No. 226-CD-020) to GovPilot, of Brick, New Jersey in the amount of $305,320.00 in year one and $212,000.00 annually in years two and three. The contract duration is three (3) years with two (2) possible one-year extension options, with a 5% increase in fees during the extension years. The funding source is the Information Technology and Integration Fund. 26-00915
17. V. ADJOURNMENT
18. 18 THE CITY OF ROCKFORD INTENDS TO COMPLY WITH THE INTENT AND SPIRIT OF THE AMERICANS WITH DISABILITIES ACT. IF A SIGN LANGUAGE INTERPRETER, PERSONAL P.A. SYSTEM, OR OTHER SPECIAL ACCOMMODATIONS ARE NEEDED, PLEASE CALL THE LEGAL DEPARTMENT AT (779) 348-7391 AT LEAST 48 HOURS IN ADVANCE, SO WE CAN BE PREPARED TO ASSIST YOU.

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