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Village Board of Trustees

September 18, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 59 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:30
  3. III. Public Hearings
  4. 3 Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Economic Development & Planning Trevor Dick Director of Building Keith Steiskal Director of Public Works Carl Goldsmith Chief of Police Joe Grage Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer
  5. IV. Public Participation
  6. V. Approval of Minutes approved Pass
  7. VI. Committee Reports
  8. 7 Community Promotion & Tourism - Trustee Patrick Egan, Chairperson
  9. 8 Community Relations Committee - Trustee Jessica Hammersmith, Chairperson
  10. 9 Economic/Community Development Committee - Trustee Brian LaVaque, Chairperson
  11. 10 Finance & Administration Committee, Trustee Dan Militello, Chairperson
  12. 11 Public Safety & Transportation Committee - Trustee Bernie Dudek, Chairperson ▶ jump to 4:09
  13. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson ▶ jump to 4:05
  14. 13 Lombard Historic Preservation Commission - Village Clerk Ranya Elkhatib
  15. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 4:31
  16. VIII. Consent Agenda ▶ jump to 6:51
  17. 16 Payroll/Accounts Payable
  18. A. Approval of Accounts Payable For the period ending September 5, 2025 in the amount of $2,375,387.22. 250314 approved Pass
  19. B. Approval of Village Payroll For the period ending September 6, 2025 in the amount of $1,092,849.50. 250318 approved Pass
  20. C. Approval of Accounts Payable For the period ending September 12, 2025 in the amount of $1,754,324.04. 250319 approved Pass
  21. 20 Ordinances on First Reading (Waiver of First Requested)
  22. D. Amending Title XI, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "F" liquor licenses by one (1) and increasing the number of Class "F" by one (1) due to the Licensee, Jay Hari, Inc d/b/a Royal Liquor, no longer conducting business at 338 S. Main Street and issuance of a new Class “F” to Jay Hari, Inc. d/b/a Royal Liquor conducting business at a new location, 594 S. Main Street, Lombard, IL. (DISTRICT #1) 250135 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. An Ordinance Amending Title V, Chapter 50, Section 50.039 of the Lombard Village Code in regard to Limitations on Certain Discharges for Industrial Wastewater Pretreatment Standards and Requirements Approving an Ordinance amending the Code in relation to Industrial Pretreatment Standards and the establishment of local limits for specific discharges. These changes are mandated by the USEPA in accordance with the limits established for the Glenbard Wastewater Authority operating permit. The Village Board of Trustees adopted revised local limits at the August 21, 2025 meeting, however, the local limit for fats, oils and grease (FOG) were inadvertently omitted from the Ordinance. (DISTRICTS - ALL) 250248 waived of first reading and passed on second reading with suspension of the rules Pass
  24. F. 23 W. Maple Street – Lombard Historical Society – Murder Mystery Night Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, granting a Class J liquor license providing for the sale and consumption of beer and wine in connection with a temporary event (Murder Mystery Night) on September 27, 2025, located at 23 W. Maple Street. (DISTRICT #1) 250310 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 24 Other Ordinances on First Reading
  26. 25 Ordinances on Second Reading
  27. G. PC 25-12: Fairfield Court Townhomes The Plan Commission submits its recommendation to approve the following action on the subject property located within the R4 Limited General Residential District: a variation to allow a front yard setback of 25 feet for an attached single-family dwelling (townhome), where a front yard setback of 30 feet is required pursuant to Section 155.409(F)(3)(a) of the Village Code of Ordinances. (DISTRICT #3) 250273 passed on second reading Pass
  28. 27 Resolutions
  29. H. South Park Avenue Pedestrianization Project, Final Balancing Change Order No. 3 Reflecting a decrease to the contract with R.W. Dunteman Company in the amount of $108,635.58. This Change Order is based upon final measured quantities. (DISTRICT #1) 250283 adopted Pass
  30. I. Butterfield Road Water Main Evaluation and Rehabilitation Project, Final Balancing Change Order No. 1 Reflecting an increase to the contract with Sheridan Plumbing & Sewer in the amount of $171,499.81. The Change Order is based upon field measured quantities as well as additional access pits. (DISTRICT #3) 250292 adopted Pass
  31. J. Large Diameter Combined Sewer Rehabilitation Project, Change Order No. 5 Reflecting a decrease to the contract with Vortex Lining Systems in the amount of -$321,480.54. The pay items in Change Order No. 5 are primarily related to items that would address potential underground conditions or quantities that were included as contingency items. (DISTRICTS #1 & #5) 250304 adopted Pass
  32. K. Lombard Meadows Phase IV, Hawthorne Circle & Cherry Lane, Change Order No. 1 Reflecting an increase to the contract with John Neri Construction Company in the amount of $139,527.82. The revised contract amount accounts for field-measured quantities of all contract pay items to date. (DISTRICT #6) 250305 adopted Pass
  33. 32 PAGE BREAK
  34. L. Highland Avenue Sewer Separation, Change Order No. 1 Reflecting an increase to the contract with John Neri Construction Company in the amount of $211,472.95. The revised contract amount accounts for field measured quantities of current contract pay items and new authorized unit prices. (DISTRICT #5) 250307 adopted Pass
  35. M. Sewer Root Treatment Change Order No. 1 Reflecting an increase to the contract with Duke's Root Control, Inc. in the amount of $9,344.83. The Change Order is for additional quantities of root treatment identified during the annual sewer flushing and clean program. (DISTRICTS - ALL) 250316 adopted Pass
  36. M-2. Agreement with Glenbard East School District 87 for the School Resource Officer Intergovernmental Agreement replaces one that was signed in 2008. The new agreement makes necessary changes to come into compliance with the Illinois Compiled Statutes as well as other updates including funding by Glenbard East High School District 87. 250322 adopted Pass
  37. 36 Other Matters
  38. N. Waive Bids - Approve Purchasing Vehicle Parts from Brad Manning Ford for Village Vehicles Request for a waiver of bids and approval of the purchase of vehicle parts from Brad Manning Ford for Village vehicles in an amount not-to-exceed $40,000.00. 250301 approved Pass
  39. O. Main Street Booster Station Generator Purchase Request for a waiver of bids and award of a contract to Cummins NPower LLC in an amount not to exceed $83,635.00. The Village has standardized on Cummins generators since 2001. The units have demonstrated reliable performance and the manufacturer has provided consistent support. Fleet Services personnel have received specialized training in Cummins equipment maintenance. 250308 approved Pass
  40. O-2. Lot No. 2 Lombard South Water Tower Utility Relocation Request for a waiver of bids and award of a contract to Baxter & Woodman/Boller Design Build Team in an amount not to exceed $394,370.00. Staff determined that it is in the best interest of the Village to have Baxter & Woodman/Boller Design Build Team be the sole contractor for the tower site for both the utility relocation and the water tower construction. This way there is only one contractor on site and will remain the party responsible and liable for all aspects of the construction. 250323 approved Pass
  41. P. 2024 Annual Comprehensive Financial Report and Management Letter Recommendation from the Finance & Administration Committee recommending the Village Board accept and place on file with the Village Clerk the FY 2024 Annual Comprehensive Financial Report and Management Letter. 250267 approved Pass
  42. Q. NeoGov Insight Contract Request for concurrence in the award of a three-year contract in the amount of $63,124.80 for with NeoGov Insight to provide an applicant tracking system which will centralize the entire hiring process from job posting to candidate selection. 250294 approved Pass
  43. R. DuPage Mayors and Managers Conference Membership Request for concurrence in approving the 2025-2026 annual membership dues in the amount of $28,813.90 for the DuPage Mayors and Managers Conference. 250315 approved Pass
  44. S. Increase to 2025 Contract with MGT America Consulting, LLC Motion to authorize the Village Manager or Human Resources Director to increase the contract with MGT America Consulting, LLC by $25,000 for temporary employee services as needed in an amount not to exceed $145,000 for 2025. 250317 approved Pass
  45. IX. Items for Separate Action
  46. 44 Approval of the Consent Agenda approved on the consent agenda Pass
  47. 45 Ordinances on First Reading (Waiver of First Requested)
  48. S-2. 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a 3-day temporary event (Oktoberfest) on October 3, October 4, and October 5, 2025, located at 800 E. Roosevelt Road. (DISTRICT #6) 250320 waived of first reading and passed on second reading with suspension of the rules Pass ▶ jump to 14:31
  49. 47 PAGE BREAK
  50. 48 Other Ordinances on First Reading
  51. 49 Ordinances on Second Reading
  52. A. BOT 25-01: 25-01: 1308-1330 S. Meyers Road - Amendment to Annexation Agreement - Pinnacle at Meyers Subdivision Pursuant to State Statues (65 ILCS 5/11-15.1-1 through 5/11-15.1-5), the Village is required to hold a public hearing prior to entering into an amended annexation agreement related to real property to be annexed to the Village. (two-thirds of Corporate Authorities vote required for approval (5 of 7) per 65 ILCS 5/11-15.1-3). 250277 passed on second reading Pass ▶ jump to 14:37
  53. B. PC 25-10: 1308-1330 S. Meyers Road - Pinnacle at Meyers Plat of Abrogation Request for approval of a Plat of Abrogation for the Pinnacle at Meyers Subdivision. The construction of the development as an 11-lot single-family residential subdivision requires releasing an easement that was dedicated when the property was initially platted for 22 single-family lots. 250254 passed on second reading Pass ▶ jump to 62:37
  54. 52 Resolutions
  55. 53 Other Matters
  56. X. Agenda Items for Discussion
  57. XI. Executive Session
  58. XII. Reconvene
  59. XIII. Adjournment adjourn Pass ▶ jump to 64:54