SUBJECT: Approval of a Three-Year Services Agreement with Cook’s Communications, Corp. in an Amount not to Exceed $300,000 for as Needed Fire Department Vehicle Upfitting, Modification, Repair, and Related Services Including an Initial Expenditure of $155,619 Plus a 10% Contingency for Current Command and Support Vehicle Purchases REPORT IN BRIEF Considers the approval to waive competitive bidding requirements pursuant to Merced Municipal Code Section 3.04.210 to maintain fleet equipment standardization and approve a three-year, not to exceed $300,000 agreement with Cook’s Communications, Corp. for as needed vehicle upfitting, equipment installation, integration, and maintenance. Initial authorization of $155,619, plus a 10% contingency, is requested for command support vehicle outfitting detailed in Attachments 2, 3, and 4. All expenditures will be authorized on an as-needed basis. RECOMMENDATION City Council - Adopt a motion: A. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code Section 3.04.210 based on the city’s operational need for standardization of MFD vehicle upfitting, equipment installation, electrical integration, fabrication, programming, maintenance, repair, and related services; and, B. Approving a supplemental appropriation from the unencumbered unreserved fund balance in Fund 7006-Fleet Replacement in the amount of $171,180 ($155,619 plus $15,561 as 10% contingency); and C. Approving a three-year Services Agreement with Cook’s Communications, Corp. for as needed and as authorized Fire Department vehicle upfitting, equipment installation, electrical integration, fabrication, programming, maintenance, repair, and related services, in an amount not to exceed $300,000; with an initial expenditure of $155,619 plus a 10% contingency allocated immediately for specific vehicle outfitting project; and, D. Authorizing the City Manager to execute any necessary documents for the purchase specified above, the Finance Officer to make the appropriate budget adjustments, the City Buyer to issue the Purchase orders, and the approval of change orders not to exceed 10% of the total purchase price for initial specific vehicle outfitting projects.

What this record is

Held by

Cook’s Communications, Corp 5 records across this site

Amount

$300K

Runs until

September 11, 2029 3 years away date calculated from a contract term stated in the record, not quoted directly

Type

contract

Field

Vehicles & equipment

Compared to

$362K – $704K the middle half of 4 other Cook’s Communications, Corp contracts; median $704K

vehicles & equipment contracts in CA that end within a year →
Governments publish the end date in the award. That date is when the work goes back out to bid, and it is usually stated years ahead.

Read automatically from the title of the official record. The source document below is authoritative.

Cook’s Communications, Corp also holds

Approve the award of a Product Requirements Contract for X-Naut iPad Cooling Cases to Cook’s Communications, Corp. of Fresno, California, in an amount… $155K Fresno, CA ends Jul 17, 2029 Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requi… $10.0M Fresno County, CA ends Jul 31, 2031 Approve the award of a Purchase Contract to Cook’s Communications Corp. of Fresno, California, for the purchase of 30 sets of patrol vehicle hardware … $704K Fresno, CA Approval and authorization for the City Manager to enter into a contract with Cook's Communications (Fresno, CA) in the amount of $361,802.13 for the … $362K Hanford, CA

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Requested by

Fire Department

Introduced

September 11, 2026

On agenda

October 19, 2026

Where it was heard

City Council/Public Finance and Economic Development Authority/Parking Authority Oct 19, 2026

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