SUBJECT: Authorize the City Manager to Execute a One-Year Agreement with Smarsh Inc., with the Option to Renew for Up to Two (2) Additional One-Year Terms, for a Total Potential Term of Three (3) Years and a Total not-to-Exceed Amount of $166,119 for Text Message and Social Media Archiving REPORT IN BRIEF Approve award of RFP to Smarsh Inc. for text message and social media archiving services and authorize execution of a one (1) year agreement, with the option to renew for up to two (2) additional one-year renewals, for a total potential term of three (3) years and a total not-to-exceed amount of $166,119. RECOMMENDATION City Council - Adopt a motion: A. Awarding the RFP to Smarsh Inc., for text message and social media archiving; and, B. Authorizing the City Manager to execute an Agreement with Smarsh Inc., with the option to renew for up to two (2) additional one-year terms for a total term not to exceed three (3) years, in an amount not to exceed $151,017, with additional expenditure authority of up to $15,102 (10%) for contingency, for a total authorized amount not to exceed $166,119, subject to approval as to form by the City Attorney; and, C. Authorizing the Finance Officer to make any necessary transfer and appropriation for funds to be used explicitly for the expenditures of additional quantities, subscriptions, and services during the initial one-year term and potential two (2) additional year terms.

What this record is

Held by

Smarsh Inc 4 records across this site

Amount

$151K

Runs until

March 4, 2027 139 days — goes back out to bid date calculated from a contract term stated in the record, not quoted directly

Type

contract

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Read automatically from the title of the official record. The source document below is authoritative.

Smarsh Inc also holds

SUBJECT: Approval to Waive the Competitive Bidding Requirements and Approval of a One (1) Year Renewal Amendment with SMARSH Inc for Text Message and … $36K Merced, CA ends Apr 2, 2026 Subscription Agreement - Smarsh Inc. - Archiving Renewal Sedro-Woolley, WA Approve Renewal of Service Agreement for Message and Content Archiving Services for Social Media Content with Smarsh, Inc. (Jess Knudson) Lake Havasu City, AZ ends Jun 30, 2025

Committee

City Council/Public Finance and Economic Development Authority/Parking Authority

Introduced

March 4, 2026

On agenda

March 16, 2026

Passed

March 16, 2026

Where it was heard

City Council/Public Finance and Economic Development Authority/Parking Authority Mar 16, 2026 approved Pass

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