Arts and Cultural Affairs Commission Executive Committee

Hybrid Meeting: Attend in person at the City County Building in Room 209; attend virtually via Zoom.

Agenda — 31 items

1. 1 Interpreters must be requested in advance; please see the bottom of the agenda for more information. Los intérpretes deben solicitarse con anticipación; consulte el final de la agenda para obtener más información. Yuav tsuam tau thov txog cov neeg txhais lus hau ntej; thov saib hauv qab kawg ntawm qhov txheej txheem rau cov ntaub ntawv ntxiv.
2. 2 The September 13th, 2024 Arts and Cultural Affairs Executive Committee meeting will be a hybrid meeting. Members of the public can either attend in person or virtually via Zoom. The public can attend in person at the City County Building in Room 209. The public can access the meeting virtually with the Zoom application or by telephone. To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and access information will be emailed to you): https://zoom.us/webinar/register/WN_T8RYsa3rTcS4elYT8tSyCg This link will be active until the end of the meeting. To join the meeting by phone, dial-in using one of the following three toll-free phone numbers: 1-833-548-0276 1-833-548-0282 1-888-788-0099 When prompted, enter the following Webinar ID: 965 7565 2597
3. 3 PROCESS TO PROVIDE PUBLIC COMMENT: IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO REGISTER VIA THE ZOOM LINK ABOVE EVEN IF YOU PLAN ON ATTENDING IN PERSON. In person registrations to provide public comment will be accepted throughout the meeting. VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone). Virtual registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the meeting. In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the body. If you want to submit a written comment for this meeting, or send handouts for board members, please send them to: brulla.augusta@danecounty.gov
4. A. Call To Order
5. B. Consideration of Minutes
6. 1. [MINUTES FROM THE 08/16/2024 ARTS AND CULTURAL AFFAIRS EXECUTIVE COMMITTEE MEETING] 2024 MIN-211 approved the minutes Pass
7. 2. Approve August 21, 2024, commission minutes for recommendation to full commission recommended for approval Pass
8. C. Update on Grants Process
9. 1. Final number of applications by disciplines
10. 2. Dollar amount of grant requests
11. 3. Panel review sessions/stipend dollar amount—(action item)
12. 4. Commissioner assigned applications
13. 5. Implement new web grants/rubric
14. D. Review Capital Grants Allocations Formula for Commission action
15. E. Review Short Order Grants
16. F. Approve 2024 Cycle Grants Pool Budget/Allocation Amount for Recommendation to Full Commission
17. 1. Overall budget approved Pass
18. 2. Net budget (minus panel stipends, capital grants, short order) approved Pass
19. G. Approve 2024 Capital Grants Allocation Budget
20. H. Approve 2024 Short Order Allocation Budget
21. I. Discuss 2025 Meeting Calendar
22. J. Discuss Commissioner Roles at DA Sponsored/Supported Events and Other Events
23. K. Executive Director Report
24. L. Future Meeting Items and Dates
25. 1. Develop August 21, 2024, Commission agenda
26. 26 -Roll call, establish quorum -Approve August 21, 2024, meeting minutes (action item) -Approve Cycle 2 Grants Pool Budget (overall) -Approve Capital Grants Allocation Formula -Approve Cycle 2 Capital Grants Budget -Presentation group -Update on Cycle 2 process (number of applicants, panel reviews/chairs, commission review date) -Discussion on philosophy of how Dane Arts distributes grant dollars -Brief Area of Focus Reports -Executive Director’s Report
27. M. Public Comment on Items not on the Agenda
28. N. Such Other Business as Allowed by Law
29. O. Adjourn adjourned
30. 30 Note: If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below—preferably at least three business days but no fewer than 24 hours prior to the meeting. Nota: Si necesita un intérprete, un traductor o materiales en formatos alternativos o cualquier otra adaptación para tener acceso a este servicio, actividad o programa, llame al número de teléfono que puede encontrar a continuación — de preferencia con al menos 3 días de anticipación y como mínimo 24 horas antes del evento en cuestión. Sau tseg: Yog koj xav tau ib tug neeg txhais lus, txhais ua ntaub ntawv, cov ntaub ntawv uas nyob rau lwm yam kev lawm los sis lwm yam kev pab nkag rau qhov kev pab no, kev ua si los sis kev pab cuam, thov hu tus xov tooj rau hauv qab no—xav kom hu li peb hnub ua ntej tuaj tab sis tsis pub tsawg tshaj 24 xuab moos ua ntej rau lub rooj sib tham no.
31. 32 Minutes respectfully submitted by Augusta Brulla pending commission approval.