Community Development Block Grant Commission - Application Review Team

Hybrid Meeting: Dane County Job Center 1819 Aberg Ave., Room F120

Agenda — 27 items

1. 1 Interpreters must be requested in advance; please see the bottom of the agenda for more information. Los intérpretes deben solicitarse con anticipación; consulte el final de la agenda para obtener más información. Yuav tsuam tau thov txog cov neeg txhais lus hau ntej; thov saib hauv qab kawg ntawm qhov txheej txheem rau cov ntaub ntawv ntxiv.
2. 2 يجب التقدم بطلب خدمات الترجمة مقدمًا. يرجى الاطلاع على أسفل جدول الأعمال للمزيد من المعلومات
3. 3 The 4/6/2026 Community Block Development Grant (CDBG) Commission - Application Review Team (ART) meeting will be a hybrid meeting. Members of the public can either attend in person or virtually via Zoom. The public can attend in person at the Dane County Job Center, 1819 Aberg Ave., Room F120 (enter doors at 1801 Aberg Ave.). The public can access the meeting virtually with the Zoom application or by telephone. To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and access information will be emailed to you): https://zoom.us/webinar/register/WN_IQsfmktcTCaS4ZEzBGgyjQ This link will be active until the end of the meeting. To join the meeting by phone, dial-in using one of the following three toll-free phone numbers: 1-833-548-0276 1-833-548-0282 1-888-788-0099 When prompted, enter the following Webinar ID: 914 9458 5433
4. 4 PROCESS TO PROVIDE PUBLIC COMMENT: IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO REGISTER VIA THE ZOOM LINK ABOVE EVEN IF YOU PLAN ON ATTENDING IN PERSON. In person registrations to provide public comment will be accepted throughout the meeting. VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone). Virtual registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the meeting. In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the body. If you want to submit a written comment for this meeting, or send handouts for board members, please send them to: CDBG@danecounty.gov
5. A. Call To Order
6. B. Consideration of Minutes
7. 6 None
8. 1. 3/5/2026 CDBG Application Review Team Meeting Minutes
9. 8 3/5/2026 CDBG APPLICATION REVIEW TEAM MEETING MINUTES 2025 MIN-664
10. C. Public Comment on Items not on the Agenda
11. 9 DANE COUNTY OPENGOV EVALUATION GUIDE 2026 PRES-009
12. D. Presentations
13. 10 Katie O’Brien, a Purchasing Officer for Dane County, gave an overview of the OpenGov platform, which Dane County uses to solicit and evaluate applications for RFPs. Ms. O’Brien focused on instructions for scoring in the OpenGov platform, and navigated the OpenGov platform live to show examples. Commissioners asked questions and Ms. O’Brien answered.
14. 1. OpenGov Orientation
15. E. Action Items
16. 1. 2027 CDBG/HOME RFP & Application Process Updates
17. 14 2027 CDBG/HOME RFP & APPLICATION PROCESS UPDATES - DRAFT 2025 ACT-406
18. 14 Cindy Grady summarized the 2027 CDBG & HOME RFP application process updates the CDBG Unit drafted. These changes were significant and their purpose was to streamline the application process, and to better align the funding allocation process with Consolidated Plan needs. Commissioners asked questions and staff answered.
19. 2. 2027 CDBG/HOME Application Evaluation Criteria
20. 16 2027 CDBG/HOME APPLICATION EVALUATION CRITERIA - DRAFT 2025 ACT-407
21. F. Future Meeting Items and Dates
22. 17 Ms. Grady presented a draft of the 2027 CDBG & HOME RFP application evaluation criteria and highlighted significant updates made from the prior criteria. These updates were made to reduce the number of questions applicants need to answer and evaluators need to score. Commissioners recommended revisions to the Experience and Qualifications section to update the language, and to the Staff Turnover section to allow evaluators to consider an explanation for an agency’s turnover rate while scoring.
23. 18 TBD
24. G. Adjourn
25. 20 Note: If you need an interpreter, translator, materials in alternate formats or other accommodations to access this service, activity or program, please call the phone number below—preferably at least three business days but no fewer than 24 hours prior to the meeting. Nota: Si necesita un intérprete, un traductor o materiales en formatos alternativos o cualquier otra adaptación para tener acceso a este servicio, actividad o programa, llame al número de teléfono que puede encontrar a continuación — de preferencia con al menos 3 días de anticipación y como mínimo 24 horas antes del evento en cuestión. Sau tseg: Yog koj xav tau ib tug neeg txhais lus, txhais ua ntaub ntawv, cov ntaub ntawv uas nyob rau lwm yam kev lawm los sis lwm yam kev pab nkag rau qhov kev pab no, kev ua si los sis kev pab cuam, thov hu tus xov tooj rau hauv qab no—xav kom hu li peb hnub ua ntej tuaj tab sis tsis pub tsawg tshaj 24 xuab moos ua ntej rau lub rooj sib tham no.
26. 21 ملحوظة: إذا كنت بحاجة لترجمة شفوية أو كتابية أو مواد بصيغة مختلفة أو تسهيلات أخرى للحصول على هذه الخدمة أو النشاط أو البرنامج، يرجى الاتصال برقم الهاتف أدناه قبل ثلاثة أيام عمل رسمية على الأقل من تاريخ الجلسة.
27. 22 Minutes respectfully submitted by Barett Decker pending Commission approval