Finance Committee

Council Chambers, 6th Floor

Agenda — 20 items

1. 1. Call meeting to order
2. 2. Pledge of Allegiance
3. 3. Roll call of membership
4. 4. Approval of minutes from previous meeting
5. 5. Public Hearing/Appearances
6. 6 09/23/24 Finance Committee minutes 24-1288 presented Pass
7. 6. Action Items
8. 8 Request to award Appleton Water Treatment Facility Carbon Dioxide System Rehabilitation Project Base Bid to Rohde Brothers, Inc., in the amount of $208,000 with a 10% contingency of $20,800 for a project total not to exceed $228,800. 24-1278 recommended for approval Pass
9. 9 Request to award contract to KleenMark to provide Janitorial Services to all City of Appleton facilities/locations for the years 2025-2029. The contract totals are 2025 ($463,883), 2026 ($477,800), 2027 ($492,134), 2028 ($506,898), and 2029 ($522,105) annually. 24-1317 recommended for approval Pass
10. 10 Request to award sole source purchase of Final Effluent Screw Pump Gearbox Inspection & Rebuild Services to Midwest Power Products in the amount of $35,298 with a 10% contingency of $3,530 for a total not to exceed $38,828. 24-1319 recommended for approval Pass
11. 11 Approve Change Order #9 to Staab Construction contract as part of the AWWTP Phase I Belt Filter Press Equipment Upgrades Project totaling $32,952 resulting in a decrease in contingency from $611,155 to $578,203. 24-1300 presented
12. 12 Request to approve the following 2024 Budget amendment: General Fund - Police Donation & Memorials + $51,339 Training/Conferences + $6,085 Other Contracts/Obligation + $36,000 Patrol - Misc Supplies + $1,782 Patrol - Other Contract/Obligations + $7,472 To record K9 reimbursements for two canines, training courses, equipment, & medical expenses. 24-1305 recommended for approval Pass
13. 13 Request to approve inventory write-off of $2,521.20 for parts no longer needed for Wastewater systems. 24-1306 recommended for approval Pass
14. 14 Request to approve sole source contract with Restoration Systems, Inc. to complete Phase 3 of the Green Ramp Barrier Panel Emergency Repair in an amount not to exceed $73,700. 24-1307 recommended for approval Pass
15. 15 Request to Amend State/Municipal Financial Agreement for I-41/Ballard Interchange Project (Proposed 2025 City Cost Share $431,050; Current City Cost Share $435,200). 24-1308 recommended for approval Pass
16. 7. Information Items
17. 17 Contract 12-22 was awarded to Milbach Construction for $1,535,058 for City Hall, 5th & 6th Floor Public Areas. Change orders were approved totaling $62,750.02. Final contract amount is $1,597.808.02. Payments issued to date total $1,510,588.50. Request final payment of $83,219.52 ($4,000 subtracted from final payment due to stair riser repair). 24-1280 presented
18. 18 Contract 38-24 was awarded to RJM Construction, LLC. for $106,150 with a contingency of $15,000 for the 2024 Telulah Pavilion Renovation Project. No change orders were issued for this contract. Payments to date total $90,758.25 Request to issue the final contract payment of $15,391.75. 24-1279 presented
19. 19 Contract 37-24 was awarded to MCC Inc. for $106,661.70 with a contingency of $20,000 for the 2024 Peabody Park Trail and Hardscape Improvement Project. Change orders totaled $4,526.33. Final contract amount is $111,188.03. Payments issued to date total $0. Request final payment of $111,188.03. 24-1302 presented
20. 8. Adjournment adjourned Pass

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