Finance Committee

Council Chambers, 6th Floor

Agenda — 25 items

1. 1. Call meeting to order
2. 2. Pledge of Allegiance
3. 3. Roll call of membership
4. 4. Approval of minutes from previous meeting
5. 5 2/24/25 Finance Committee minutes 25-0299 approved Pass
6. 5. Public Hearing/Appearances
7. 6. Action Items
8. 8 CEA Review Committee Report 25-0313 recommended for approval Pass
9. 9 Request to approve 2024 - 2025 Budget carryover appropriations (2/3 vote of Council required): 1. Items not under contract $13,811,792 2. Items requesting special consideration $1,143,133 25-0300 recommended for approval Pass
10. 10 Request to award Unit C-25 Sidewalk Sawcutting to ASTI Sawing Inc in an amount not to exceed $30,000. 25-0301 recommended for approval Pass
11. 11 Request to award Unit J-25 Mini Storm Sewer to M&E Construction LLC in an amount not to exceed $250,000. 25-0302 recommended for approval Pass
12. 12 Request to award Unit Y-25 Lead/Galvanized Water Service Replacement to Scott Lamers Construction LLC in an amount not to exceed $486,212.08. 25-0303 recommended for approval Pass
13. 13 Request to award Unit S-25 Repair & Preventative Maintenance of Parking Structures to Restoration Systems Inc in the amount of $1,348,594.50 with at 3% contingency of $40,000 for a project total not to exceed $1,388,594.50. 25-0304 recommended for approval Pass
14. 14 Request to approve the acceptance of the Department of Natural Resources Safe Drinking Water Loan Program loan with 100% principal forgiveness in the amount of $618,975 for replacement of private lead service lines in Appleton. 25-0305 recommended for approval Pass
15. 15 Request to approve Change Order No. 1 to Contract 29-25 for W-25 Sewer and Water Construction, in the amount of $300,451, resulting in no change to the current $70,000 contingency. Overall contract increases from $2,312,222.22 to $2,612,673.22. 25-0306 recommended for approval Pass
16. 16 Request to approve Change Order #1 to Fabick Power Systems as part of the Appleton Water Treatment Facility Emergency Generator Control Equipment Project totaling $49,863. 25-0307 recommended for approval Pass
17. 17 Request to award the Appleton Wastewater Treatment Hardscapes and Truck Scale Project contract to Vinton Construction Company in the amount of $1,370,111.56 with a 15% contingency of $205,516 for a project total not to exceed $1,575,627.56. 25-0308
18. 17 Request to award the Appleton Wastewater Treatment Hardscapes and Truck Scale Project contract to Vinton Construction Company in the amount of $1,370,111.56 with a 15% contingency of $205,516 for a project total not to exceed $1,575,627.56. 25-0308 recommended for approval Pass
19. 7. Information Items
20. 19 Contract 161-24 was awarded to Advance Construction Inc. for $366,302.00 with a contingency of $30,000.00 for Z-25 Watermain Reconstruction Ballard/I-41. No payments have been issued to date. Request final payment of $362,438.60. 25-0309 received and filed
21. 20 The following Budget adjustments were approved by the Finance Director in accordance with Policy: General Fund - Library Library Admin - Other Reimbursements +$ 3,500 Library Admin - Training +$ 3,500 Materials Mgmt - Other Reimbursements +$21,000 Materials Mgmt - Book & Library Materials +$21,000 Children's - Other Reimbursements +$ 2,000 Children's - Office Supplies +$ 2,000 Library Admin - Donation +$11,981 Comm Partner - Supplies (Cultural Program) +$11,981 Library Grants - Other Reimbursements +$ 76 Library Grants - Books +$ 76 To reallocate OWLS Supporting Funds, Mapping Children's Play Grant, Fox Cities Reads and United Way donation 25-0310 received and filed
22. 21 The following Budget adjustments were approved by the Mayor and Finance Director in accordance to Policy: General Fund - Fire Fire Admin - Donations & Memorials +$500 Community Partner - Misc Supplies +$500 To record donation from Community First Fox Cities Marathon General Fund - Police Misc Donation +$12,123 Misc Supplies +$12,123 To record Theodore B Lang Trust donation 25-0314 received and filed
23. 22 Change Order #4 to Rohde Brothers, Inc. contract as part of the AWWTP Sludge Piping and Digester Heat Exchanger Replacement Project totaling $31,269 resulting in a decrease in contingency from $181,349 to $150,080. 25-0311 received and filed
24. 23 The following 2024-2025 Budget carryover appropriations were approved in accordance with Policy: 1. Amount under contract $16,429,436 2. Non-Lapsing Funds $7,717,978 25-0312 received and filed
25. 8. Adjournment adjourned Pass

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