Finance Committee

Council Chambers, 6th Floor

Agenda — 25 items

1. 1. Call meeting to order
2. 2. Pledge of Allegiance
3. 3. Roll call of membership
4. 4. Approval of minutes from previous meeting
5. 5 Finance Committee meeting minutes 25-1447 approved Pass
6. 5. Public Hearing/Appearances
7. 6. Action Items
8. 8 Request to approve the following 2025 Budget amendment: General Fund - Police Miscellaneous Revenue + $32,975 Miscellaneous Equipment + $32,975 To record asset forfeiture funds to be used to purchase new SWAT equipment. (2/3 vote of Council required) 25-1437 recommended for approval Pass
9. 9 Request to approve the following 2025 Budget amendment: General Fund - Police Donations & Materials + $36,720 Training/Conferences + $11,720 Other Misc. Supplies + $ 7,000 Other Contracts/Obligation + $18,000 To record K9 donations used for purchase and training, and donations used for bike helmets for the annual Bike Safety Program. (2/3 vote of Council required) 25-1438 recommended for approval Pass
10. 10 Request to approve the following 2025 Budget amendment: General Fund - Hazardous Materials Miscellaneous: State Aids + $17,542 Miscellaneous: Equipment + $17,542 To record receipt of grant and funding for equipment. (2/3 vote of Council required) 25-1439 recommended for approval Pass
11. 11 Request to approve write off of $62,590.10 of accounts receivable invoices and $16,005.50 of personal property taxes (outstanding over one year). 25-1484 recommended for approval Pass
12. 12 Request to approve proposed ordinance changes to Charter Ordinance Section 3-131, regarding Board of Review meeting timing 25-1458 recommended for approval Pass
13. 13 Request to award project U-26 Water Main Reconstruction s/o I-41 to Kruczek Construction in the amount of $357,000 with a contingency of $35,000 for a total amount not to exceed $392,000. 25-1460 recommended for approval Pass
14. 14 Request to approve the acceptance of the Department of Natural Resources Lead Service Line Replacement Community Outreach Grant for private-side lead services replacements outreach in the amount of $65,000 and approve the following 2026 Budget Amendment (2/3 vote of council required) Water Utility Fund Lead Service Replacement - Outreach + $65,000 Other Reimbursement Revenue + $65,000 25-1461 recommended for approval Pass
15. 15 Request to approve BB-25 Parking Structure Roof Replacement Contract with Weinert Roofing Change Order #1 as a Contract Amendment in the amount of $59,330 for a new not-to-exceed contract total of $236,190 and a new contract contingency of $2,500. 25-1463 recommended for approval Pass
16. 16 Request to award Unit G-26 Pond Dredging to Advance Construction Inc in the amount of $119,802.75 with a contingency of $11,980.27 for a contract total not to exceed $131,783.02. 25-1464 recommended for approval Pass
17. 17 Request to award the AWWTP MCC Replacement Project Phase 1 contract to Van Ert Electric Co., Inc. in the amount of $1,605,450 with a contingency of 10% for a project total not to exceed $1,765,995. 25-1465 recommended for approval Pass
18. 7. Information Items
19. 19 The following 2025 Budget adjustments were approved by the Finance Director in accordance with Policy: Library Grants Other Reimbursements + $9,723 Books & Library Materials + $4,053 Childrens: Office Supplies + $5,670 To record receipt of grants for books, materials, and supplies General Fund - Library Building Operations: Other Reimbursements + $2,219 Building Operations: Electric + $2,185 Building Operations: Gas + $34 To record reimbursement from TCOL General Fund - Library Grants: Other Reimbursements + $126,894 Admin: Supplies + $ 6,000 Admin: Awards & Recognition + $ 6,000 Admin: Outside Printing + $ 1,000 Admin: Other Contracts + $ 14,000 Admin: Food/Provisions + $ 7,500 Children's Services: Other Contracts + $ 12,500 Children's Services: Supplies + $ 28,000 Community Partnerships: Other Contracts + $ 19,000 Community Partnerships: Supplies + $ 6,500 Community Partnerships: Part Time Wages + $ 6,500 Public Service: Supplies + $ 8,894 Network: Software + $ 11,000 To record Friends Grant General Fund - Library Admin: Donations + $ 924 Childrens: Other Reimbursements + $1,500 Materials Management: Other Reimbursement + $1,490 Community Partnership: Office Supplies + $ 287 Childrens: Office Supplies + $1,500 Materials Management: Books & Library Materials + $1,490 Network Services: Other Contracts/Obligations + $ 637 To record donations for materials and supplies Library Grants Other Reimbursements + $6,600 Materials Management: Books & Library Materials + $4,400 Community Partnership: Other Contracts/Obligations + $2,200 To record FOCOL Funds used for Flipside/Rabbie General Fund - Library Grants: Other Reimbursements + $1,000 Childrens: Other Contracts/Obligations + $400 Community Partnership: Supplies + $200 Community Partnership: Other Contracts/Obligations + $400 To record Rotary Grant General Fund - Library Admin: Donations & Memorials + $800 Materials Management: Books & Library Materials + $600 Childrens: Office Supplies + $200 To record Kiwanis Donation - Materials & ELL General Fund - Library Grants: Other Reimbursements + $20,000 Community Partnerships: Part-Time Wages + $20,000 To record Microsoft Grant General Fund - Library Admin: Donations & Memorials + $1,000 Community Partnership: Supplies: Cultural Program + $1,000 To record Menasha Public Library - Fox Cities Reads Library Grants Grants: Other Reimbursement + $350 Community Partnership: Supplies: Cultural Program + $350 To record Little Chute Public Library - Fox Cities Reads General Fund - Library Grants: Other Reimbursements + $88 Admin: Other Contracts + $88 To record Piano Turning Funds 25-1441 presented
20. 20 The following 2025 Budget adjustments were approved by the Mayor and Finance Director in accordance with Policy: General Fund - Fire Admin: Donations & Memorials + $200 Fire Prevention: Safety Supplies + $200 To record a donation to fund materials for public education and fire prevention General Fund - Fire Admin: Donations & Memorials + $1,500 Fire Suppression: Training & Conferences + $1,500 To record donation General Fund - Fire Admin: Donations & Memorials + $8,624 Admin: Miscellaneous Supplies + $8,624 To record Thomas Lang trust fund donation General Fund - Parks & Recreation Donation & Memorials + $10,170 Grounds Repair & Maintenance + $10,170 To record donations for purchase of memorial benches 25-1451 presented
21. 21 Contract 34-25 was awarded to RJM Construction LLC for $391,300 for Pierce Park Pavilion & Toilet Buildings. Change orders were approved totaling $12,997.40. Final contract amount is $404,297.40. Payments issued to date total $354,421.25. Request final payment of $49,876.15. 25-1457 presented
22. 22 Contract 122-25 was awarded to Dukes Root Control for $35,000 for Chemical Root Foaming of Sanitary Sewers. Payments issued to date total $0.00. Request final payment of $33,762.38. 25-1448 presented
23. 23 Contract 2-25 was awarded to New Restoration and Recovery Services dba Aqualis for $129,512.50 for Sanitary and Storm Sewer Spot Repairs. Payments issued to date total $121,669.39. Request final payment of $6,403.66. 25-1449 presented
24. 24 Contract 106-24 was awarded to Sabel Mechanical LLC for $392,100 with a contingency of $58,815 for Channel Aeration Blower Replacement. Change orders were approved totaling $55,593.32. Final contract amount is $447,693.32 with a contingency of $3,221.68. Payments issued to date total $418,580.66. Request final payment of $29,112.66. 25-1450 presented
25. 8. Adjournment adjourned Pass

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