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Mass Transit Department Board

August 5, 2025 ·11:30 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 21 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 247-050-702#
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
  3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
  6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 247-050-702# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers.
  7. 7 NOTICE TO THE PUBLIC:
  8. 8 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
  9. 1. Request to excuse absent Mass Transit Board Members. 25-159
  10. 10 CONSENT AGENDA - RESOLUTIONS:
  11. 2. A Resolution that the City Manager or designee(s) be authorized to sign a Marketing Partner Agreement between the City of El Paso and Van Wagner for the City to obtain advertising opportunities for the services provided by Sun Metro and as further described in the Agreement for an initial term of one year at a cost of $35,000.00, and two, one-year options to extend the contract for a total cost of $105,000.00; that the City Manager or designee be authorized to administratively exercise future options without the need for further Mass Transit Department Board approval; and that the City Manager or designee be authorized to take actions necessary and effectuate any budget transfers, sign all related agreements, amendments to such agreements and related documents after review and approval by the City Attorney's office, necessary to carry out the intent of this Resolution. 25-936 Approve Pass ▶ jump to 1:55
  12. 12 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  13. 3. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0136 Camera Systems, Parts and Service to Iris Infrared & Intelligent Sensors NA, Inc., the sole and authorized distributor of IRIS cameras a proprietary on-board camera system for a term of three (3) years for an estimated amount of $2,499,564.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to replace the camera systems in the current vehicle fleet and software licenses. Contract Variance: No Contract Variance Department: Sun Metro - Mass Transit Award to: Iris Infrared & Intelligent Sensors NA, Inc. City & State: Cedar Rapids, IA Item(s): All Initial Term: 3 Years Total Contract Time: 3 Years Initial Term Estimated Award: $2,499,564.00 Total Estimated Award: $2,499,564.00 Account(s): 560-3210-60040-533020-P6016- G6022TSGP-Project P6022TSGP Funding Source(s): 2022 Transit Security Grant District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (7) a procurement of items that are available from only one source, (D) Captive Replacement Parts or Components. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Iris Infrared & Intelligent Sensors NA, Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award. 25-931 Approve Pass ▶ jump to 3:23
  14. 4. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0462 Trapeze Software and Equipment Maintenance to Trapeze Software Group, Inc., dba Vontas, the sole and authorized distributor of the Transit Master & Response Master CAD & A VL software for a term of five (5) years for an estimated amount of $2,066,911.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to maximize dispatchers efficiency. Transit Master CAD/AVL software automatically coordinates real-time includes; automated vehicle monitoring, single point of log-on, intelligent decision support. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $681,892.00, which represents a 49.23% increase due to additional scope of work: 1) the Infotainment and 2) management system for the in-bus signs and the on-street signs and increased operational costs due to rising wages and expenses for tech companies. Department: Sun Metro - Mass Transit Award to: Trapeze Software Group, Inc., dba Vontas City & State: Cedar Rapids, IA Item(s): All Initial Term: 5 Years Total Contract Time: 5 Years Initial Term Estimated Award: $2,066,911.00 Total Estimated Award: $2,066,911.00 Account(s): 560 - 3215 - 60060 - 522020 - P6005 Funding Source(s): Sun Metro Operating Funds District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 (7) (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies, (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Trapeze Software Group, Inc., dba Vontas under the exemptions listed above. It is requested that the City Manager be authorized to establish the funding sources and execute any and all documents necessary for execution of this award. 25-935 Approve Pass ▶ jump to 4:47
  15. 15 EXECUTIVE SESSION
  16. 16 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  17. 17 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  18. 18 ADJOURN
  19. 19 NOTICE TO THE PUBLIC:
  20. 20 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
  21. 21 Rollcall ▶ jump to 0:11