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Mass Transit Department Board

October 14, 2025 ·11:30 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 25 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 704-863-672#
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
  3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
  6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 704-863-672# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers.
  7. 7 NOTICE TO THE PUBLIC:
  8. 8 CONSENT AGENDA - APPROVAL OF MINUTES:
  9. 1. Approval of minutes of the Regular Mass Transit Department Board Meeting of September 3, 2025, and the Special Mass Transit Department Board Meeting of August 19, 2025. 25-1258
  10. 10 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
  11. 2. Request to excuse absent Mass Transit Board Members. 25-159
  12. 12 REGULAR AGENDA – OTHER BUSINESS
  13. 3. Discussion and action on a Resolution authorizing the Director of Purchasing & Strategic Sourcing be authorized to notify Francisco Corral dba Eagle Janitorial Service Co. that the City is terminating Contract No. 2023-0673 Janitorial Services - Mass Transit (Re-Bid), pursuant to Contract Clauses (Terms & Conditions) - Section 8, Part A of this contract for convenience due to an overestimation of service hours in the original contract scope of work and that the termination shall be effective as of November 3, 2025. 25-1257 Approve Pass ▶ jump to 9:04
  14. 14 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  15. 4. Discussion and action on the award of Solicitation 2025-0089R Transit Fixed Route Service LULAC Project Amistad dba Project Amistad., for an initial term of three (3) years for an estimated amount of $16,083,540.00. The award also includes two (2) years option for an estimated amount of $11,375,760.00. The total contract time is for five (5) years for a total estimated amount of $27,459,300.00. This contract will allow Sun Metro to provide reliable and consistent transportation options for residents. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $8,114,831.67 for the initial term, which represents a 100.83% increase due to the previous contract being funded for two years. This contract is funded for 3 years. The annual increase stands at 34.55%, attributed to the rising costs in the current market prices. Department: Sun Metro - Mass Transit Award to: LULAC Project Amistad dba Project Amistad City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Initial Term Estimated Award: $16,083,540.00 Option Term Estimated Award: $11,375,760.00 Total Estimated Award: $27,459,300.00 Account(s): 560 - 3200 - 60030 - 522020 - P6006 Funding Source(s): Sun Metro Operating Funds District(s): All This was a Request for Proposals Award - service contract. The Purchasing & Strategic Sourcing and Sun Metro - Mass Transit departments recommend award as indicated to LULAC Project Amistad dba Project Amistad, the sole highest ranked offeror based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-1254 Approve Pass ▶ jump to 11:27
  16. 5. Discussion and action on the award of Solicitation 2025-0571 Bus Shelter Cleaning to Ace Government Cleaning LLC for an initial term of three (3) year(s) for an estimated amount of $2,981,655.00. The award also includes a two (2) year option for an estimated amount of $1,987,770.00. The total contract time is for five (5) years for a total estimated amount of $4,969,425.00. This Contract will provide regular and on-demand cleaning services for bus shelters and stops throughout the city. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $1,931,250.45 for the initial term, which represents a 63.57% increase due to 66 new locations added to the scope of work. Department: Mass Transit (Sun Metro) Award to: Ace Government Services LLC City & State: El Paso Texas Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $993,885.00 Initial Term Estimated Award: $2,981,655.00 Option Term Estimated Award: $1,987,770.00 Total Estimated Award $4,969,425.00 Account(s) 560-3200-522310-60050P6018 Funding Source(s): Sun Metro Operating Fund District(s): All This was a Best Value Bid Procurement - unit price contract The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to Ace Government Services LLC the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-1255 Approve Pass ▶ jump to 12:43
  17. 6. Discussion and action on the award of Solicitation 2025-0593 Janitorial Services- Sun Metro to Ace Government Services LLC for an initial term of three (3) years for an estimated amount of $4,017,948.00. The award also includes a two (2) year option for an estimated amount of $2,678,632.00. The total contract time is for five (5) years for a total estimated amount of $6,696,580.00. This contract will provide for daily janitorial services Sun Metro Transit Centers, Park+ Ride Lot, Anthony Parking lot and Transit Terminal Sun Metro Transit Centers, Park+ Ride Lot, Anthony Parking lot, and Transit Terminals. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $4,644,385.00 for the initial term, which represents a 40.95% decrease due to estimated hours per month being decreased and scope of work being reduced. Department: Mass Transit- Sun Metro Award to: Ace Government Services LLC City & State: El Paso, Texas Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $1,339,316.00 Initial Term Estimated Award: $4,017,948.00 Option Term Estimated Award: $2,678,632.00 Total Estimated Award $6,696,580.00 Account(s) 560-3200-522310-60050P6018 Funding Source(s): Sun Metro Operating Fund District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Mass Transit Departments recommend award as indicated to Ace Government Services LLC the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 25-1256 Approve Pass ▶ jump to 14:19
  18. 18 EXECUTIVE SESSION
  19. 19 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  20. 20 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  21. 21 ADJOURN
  22. 22 NOTICE TO THE PUBLIC:
  23. 23 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
  24. 24 Rollcall ▶ jump to 0:06
  25. 25 Note