Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0231 Volvo, Doosan and Superior Broom Parts and Service to Romco Inc, dba ROMCO Equipment Co, LLC the sole source and authorized distributor of Volvo, Doosan and Superior Broom Parts and Service for a term of three (3) years for an estimated amount of $750,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. Department: Streets and Maintenance Award to: Romco Inc, dba ROMCO Equipment Co, LLC City & State: Carrollton, TX Items: All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $250,000.00 Initial Term Estimated Award: $750,000.00 Option Term Estimated Award: NA Total Estimated Award $750,000.00 Accounts 532 - 3600 - 531210 - 37020 - P3701 (Parts) 532 - 3600 - 531250 - 37020 - P3701 (Service) Funding Source: Internal Service Fund Districts: All Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend a non-competitive award under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source, including: (D) captive replacement parts or components for equipment; It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award.

What this record is

Held by

Romco Inc

Runs until

June 9, 2029 3 years away date calculated from a contract term stated in the record, not quoted directly

Type

purchase

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Read automatically from the title of the official record. The source document below is authoritative.

Committee

City Council

Requested by

Purchasing & Strategic Sourcing

Introduced

June 9, 2026

On agenda

June 23, 2026

Where it was heard

City Council Jun 23, 2026 Approve Pass

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