Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2026-0231 Volvo, Doosan and Superior Broom Parts and Service to Romco Inc, dba ROMCO Equipment Co, LLC the sole source and authorized distributor of Volvo, Doosan and Superior Broom Parts and Service for a term of three (3) years for an estimated amount of $750,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. Department: Streets and Maintenance Award to: Romco Inc, dba ROMCO Equipment Co, LLC City & State: Carrollton, TX Items: All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $250,000.00 Initial Term Estimated Award: $750,000.00 Option Term Estimated Award: NA Total Estimated Award $750,000.00 Accounts 532 - 3600 - 531210 - 37020 - P3701 (Parts) 532 - 3600 - 531250 - 37020 - P3701 (Service) Funding Source: Internal Service Fund Districts: All Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend a non-competitive award under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source, including: (D) captive replacement parts or components for equipment; It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award.

Other Bids, Contracts, Procurements Agenda Ready Introduced June 9, 2026

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