Discussion and action on the award of Solicitation 2025-0170 Vehicle Offsite Fueling to Emprex Proximity, LLC dba Southwest Convenience Stores, LLC for an initial term of three (3) years, for an estimated amount of $2,910,000.00. The award also includes a two (2) year option for an estimated amount of $1,940,000.00, for a total estimated award amount of $4,850,000.00. This contract will allow for the fueling of the City fleet at offsite locations. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $315,000 for the initial term, representing a 12.14% price adjustment to ensure adequate capacity to meet service demand and to account for anticipated price fluctuations. Department: Streets and Maintenance Award to: Emprex Proximity, LLC dba Southwest Convenience Stores, LLC City & State: Brentwood, TN Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $970,000.00 Initial Term Estimated Award: $2,910,000.00 Option Term Estimated Award: $1,940,000.00 Total Estimated Award: $4,850,000.00 Account(s): 532-3600-37020-531240-P3701 Funding Source(s): Supply Support Fund District(s): All This was a Low Bid Procurement - discount fee per gallon. The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Emprex Proximity, LLC dba Southwest Convenience Stores, LLC, the sole lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.
What this record is
- Held by
- Emprex Proximity, LLC
- Amount
- $315K
- Runs until
- June 10, 2028 2 years away date calculated from a contract term stated in the record, not quoted directly
- Type
- award
- Field
- Vehicles & equipment
vehicles & equipment contracts in TX that end within a year →
Governments publish the end date in the award. That date is when the
work goes back out to bid, and it is usually stated years ahead.
Read automatically from the title of the official record. The source document below is authoritative.
- Committee
- City Council
- Requested by
- Purchasing & Strategic Sourcing
- Introduced
- June 10, 2025
- On agenda
- June 24, 2025
Where it was heard
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