25-634

The award of Solicitation 2025-0192R Hotel Occupancy Tax Administration Services to Avenu Insights & Analytics, LLC for an initial term of three (3) years for an estimated amount of $97,500.00. The award also includes one (1) term of two (2) years for an estimated amount of $65,000.00. The total contract time is for five (5) years for an estimated total amount of $162,500.00. This contract will allow a firm to administer the collection and monitoring of the City’s Local Hotel Occupancy Tax Revenues. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $67,255.00, which represents a 29.27% decrease due to a reduction in scope of work. Department: Internal Audit Award to: Avenu Insights & Analytics, LLC City & State: Centreville, VA Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $32,500.00 Initial Term Estimated Award: $97,500.00 Option Term Estimated Award: $65,000.00 Total Estimated Award: $162,500.00 Account(s): 457- 2326 - 57000 - 521100 Funding Source(s): External Legal Counsel Service District(s): All This was a Request for Proposals Procurement service contract. The Purchasing & Strategic Sourcing and Internal Audit Departments recommend award as indicated to Avenu Insights & Analytics, LLC the highest ranked offeror based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Bids Agenda Ready Introduced May 13, 2025

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