Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for solicitation 2025-0521 Parking Meters Maintenance to CivicSmart Parking Technologies, Inc., the sole source provider for Liberty Next Gen (LNG) Single Space Meters, spare parts and maintenance for a term of three (3) years for an estimated amount of $450,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $763,816.00 for the initial term, which represents a 62.93% decrease, due to this service mainly consisting of providing spare parts for the required maintenance of existing equipment. Department: International Bridges Award to: CivicSmart Parking Technologies, Inc. City & State: El Paso, TX Item(s): ALL Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Year 1: Year 2: Year 3: $150,000.00 $150,000.00 $150,000.00 Initial Term Estimated Award: $450,000.00 Option Term Estimated Award: N/A Total Estimated Award $450,000.00 Account(s) 564-3300-64850-532090 Funding Source(s): General Fund District(s): District 8 This was a Non-Competitive Award - Sole Source Contract. Non-Competitive Procurement under Local Government General Exemption: Section 252.022: (7) a procurement of items that are available from only one source, (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing and International Bridges Departments recommend award as indicated to CivicSmart Parking Technologies, Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Other Bids, Contracts, Procurements Agenda Ready Introduced August 5, 2025

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