The linkage to the Strategic Plan is subsection: 4.2 Create innovative recreational, educational and cultural programs. Award Summary: Discussion and action that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0314 PC Time & Print Management to Comprise Technologies, Inc., the sole developer and provider of SAM, SmartALEC, SmartPAY and Smart Kiosk Payment Centers for a term of three (3) years for an estimated amount of $120,203.59. The supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide continued services and allow purchase of additional licenses and kiosks for the Main Library. Contract Variance: The difference based in comparison to the previous contracts is as follows: a decrease of $43,282.41 for a three (3) year term, which represents a 26.47% decrease due to combining contracts of integrated solutions of software and hardware functions. Department: Libraries Award to: Comprise Technologies Inc City & State: Navesink, NJ Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $35,274.58 Year 1 $40,392.22 Year 2 $44,536.79 Year 3 Initial Term Estimated Award: $120,203.59 Option Term Estimated Award: N/A Total Estimated Award: $120,203.59 Account(s): 239-1000-15240-522020-P1506 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing Department and Libraries Department recommend award as indicated to Comprise Technologies Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award.

Other Bids, Contracts, Procurements Agenda Ready Introduced June 18, 2024

What this record is

Held by: Comprise Technologies, Inc
Amount: $45K
Runs until: June 18, 2027 290 days — goes back out to bid calculated from the contract term stated in the record
Type: bid
Field: Technology

Read automatically from the title of the official record. The source document below is authoritative.