The linkage to the Strategic Plan is subsection: 7.5 - Set One Standard for Infrastructure Across the City. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0108 Plymovent Vehicle Exhaust Extraction System to Air Cleaning Technologies, Inc. the sole and authorized distributor for an initial term of three (3) years for an estimated amount of $300,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the servicing of Plymovent Extraction Services across the City at various Fire Stations. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $250,001.01 for the initial term, which represents a 500.01% increase due to an increase in the annual budgeted amount to cover the increase in prices for parts and service. Department: Streets and Maintenance Award to: Air Cleaning Technologies, Inc City & State: Broken Arrow, OK Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $100,000.00 Initial Term Estimated Award: $300,000.00 Option Term Estimated Award: N/A Total Estimated Award: $300,000.00 Account(s): 532 - 1000 - 522260 - 31040 - P3120 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Air Cleaning Technologies, Inc. under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Other Bids, Contracts, Procurements Agenda Ready Introduced February 26, 2024

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