The linkage to the Strategic Plan is subsection 7.3: Enhance a regional comprehensive transportation system Award Summary: Discussion and action on the Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0283 Amano Parking Control Equipment and Services to Mitchell Adding Machine Co., Inc. dba Mitchell Time and Parking the sole and authorized distributor for an initial term of three (3) years for an estimated amount of $149,037.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow the purchase of Service, Software, Preventative Maintenance and Parts needed to secure and operate the entry and exit gates of the parking garage. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $138,209.00 for the initial term, which represents a 74.11% decrease due to no new parking equipment needed to be purchase. Department: Mass Transit (Sun Metro) Award to: Mitchell Adding Machine Co., Inc. dba Mitchell Time and Parking City & State: Austin, TX Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Year 1 Estimated Award: $37,922.00 Year 2 Estimated Award: $55,025.00 Year 3 Estimated Award: $56,090.00 Initial Term Estimated Award: $149,037.00 Option Term Estimated Award: N/A Total Estimated Award: $149,037.00 Account(s): 560-3200-60030-522020-P6005 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source (D) captive replacement parts or components for equipment; The Purchasing & Strategic Sourcing Department and Mass Transit (Sun Metro) Department recommend award as indicated to Mitchell Adding Machine Co., Inc. dba Mitchell Time and Parking under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Additionally, it is requested that the City Attorney's Office review and that the City Manager or designee be authorized to execute any related contract documents and agreements necessary to effectuate this award.

What this record is

Held by

Mitchell Adding Machine Co., Inc

Amount

$138K

Runs until

January 30, 2027 105 days — goes back out to bid date calculated from a contract term stated in the record, not quoted directly

Type

award

Field

Technology

technology contracts in TX that end within a year →
Governments publish the end date in the award. That date is when the work goes back out to bid, and it is usually stated years ahead.

Read automatically from the title of the official record. The source document below is authoritative.

Committee

Mass Transit Department Board

Introduced

January 30, 2024

On agenda

February 13, 2024

Where it was heard

Mass Transit Department Board Feb 13, 2024 Approve Pass

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