The linkage to the Strategic Plan is subsection: 2.3 Increase public safety operational efficiency. Award Summary: Discussion and action on the award of Solicitation 2024-0640 On-Call Hotel Lodging (Re-Bid) to Rockwell American Services, Ltd., for an initial term of three (3) years for an estimated amount of $450,000.00. The award also includes a two (2) year option for an estimated amount of $300,000.00. The total contract time is for five (5) years for a total estimated amount of $750,000.00. This contract will allow the Office of Emergency Management to provide temporary lodging to migrants while they await travel arrangements to their final destination. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $50,000.00 for the initial term, which represents a 7.14% increase due to a longer contract term being set in place. Department: Fire Award to: Rockwell American Services, Ltd. City & State: Terrebonne, OR Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $150,000.00 Initial Term Estimated Award: $450.000.00 Option Term Estimated Award: $300,000.00 Total Estimated Award: $750,000.00 Account(s) 322 - 2720 - 22130 - 522150 - G2223SSP Funding Source(s): Outside Contracts District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Fire Department recommend award as indicated to Rockwell American Services, Ltd., the sole lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Other Bids, Contracts, Procurements Agenda Ready Introduced November 14, 2024

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