The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2024-0516 Amerex Parts, Equipment & Service to ATCO Fire Services, Inc DBA Jay L. Harman Fire Equipment Co., the sole and authorized distributor for a term of three (3) years for an estimated amount of $261,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will allow Sun Metro to purchase AMEREX proprietary fire suppression parts and services for Sun Metro’s Fixed Route Fleets. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $186,000.00 for the initial term, which represents a 248.00% increase due to the initial contract being funded for only one year. This contract is funded for three years. Department: Mass Transit (Sun Metro) Award to: ATCO Fire Services, Inc DBA Jay L. Harman Fire Equipment Co. City & State: El Paso, Texas Item(s): All Initial Term: 3 Years Option Term: N/A Total Contract Time: 3 Years Annual Estimated Award: $87,000.00 Initial Term Estimated Award: $261,000.00 Option Term Estimated Award: N/A Total Estimated Award: $261,000.00 Account(s): 531180-560-3200-60050- P6017 Funding Source(s): Sun Metro Operating Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment; The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to ATCO Fire Services, Inc. DBA Jay L. Harman Fire Equipment Co., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Requests to Issue Purchase Orders Agenda Ready Introduced July 26, 2024

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