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Board of Mayor & Aldermen

November 12, 2019 ·7:00 PM Final

Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 90 items

  1. 1 Call to Order
  2. 2 Invocation
  3. 3 Pledge of Allegiance
  4. 4 Citizen Comments (Open For Franklin Citizens To Be Heard On Items Not Included On This Agenda. As Provided By Law, The Board Of Mayor And Aldermen Shall Make No Decisions Or Consideration Of Action Of Citizen Comments, Except To Refer The Matter To The City Administrator For Administrative Consideration, Or To Schedule The Matter For Board Consideration At A Later Date. Those Citizens Addressing The Board Of Mayor And Aldermen Are Requested To Come To The Microphone And Identify Themselves By Name And Address For The Official Record.)
  5. 5 Communications
  6. 6 Approval Of Minutes.
  7. 1. Consideration of Approval of Minutes: September 24, 2019 6:30 p.m. Special Meeting October 8, 2019 5:00 p.m. Work Session October 8, 2019 5:00 p.m. Special Meeting October 8, 2019 7:00 p.m. Board of Mayor and Aldermen 19-0884 approved Pass
  8. 8 Recognitions
  9. 9 Miscellaneous Reports
  10. 2. Acknowledge Receipt of Williamson County Elections Commission Report, 2019 City of Franklin Municipal Election. 19-0877 received and filed
  11. 3. Administration of Oath of Office to Newly Elected Mayor and At-Large Aldermen in Accordance with the City Charter, Article IV, Section 4: Dr. Ken Moore, Mayor A. Clyde Barnhill B. Brandy Blanton C. Pearl Bransford D. Ann Petersen 19-0878
  12. 4. Election of Vice-Mayor Pursuant To The City Charter, Article IV, Section 5. 19-0879 approved Pass
  13. 5. Mayor’s Appointments to Board of Aldermen Committees. 19-0880
  14. 6. Consideration of Mayor’s Appointments to the City of Franklin Beer Board 19-0881 approved Pass
  15. 7. Consideration of Reappointment of Michael Orr and Roger Lindsey to the Franklin Municipal Planning Commission. 19-1029 approved Pass
  16. 8. Consideration of Mayor’s Reappointment of Jimmy Franks to the Franklin Municipal Planning Commission. 19-1180 acknowledged
  17. 9. Consideration of Reappointment of Gillian Fischbach to the Board of Zoning Appeals. 19-1030 approved Pass
  18. 10. Consideration of the Re-appointments of Tim Stillings, Clay Perry, and Rich Buckner to the Civil War Historical Commission. 19-1154 approved Pass
  19. 11. Consideration of Mayor's Nomination of the following Franklin Transit Authority Appointments: Chuck Barber replacing Brian Beathard Julian Bibb replacing Dale Thomas Jill Burgin replacing Hays Waldrop Ashley Roberts replacing Ramon Cisneros 19-1123 approved Pass
  20. 12. Acknowledge Receipt Of Williamson County Elections Commission Report, 2019 Special Referendum Annexation Election For The Annexation Of Several Properties Located South Of Long Lane, East Of Interstate 65, And Outside Of The Southeastern Part Of The Franklin Urban Growth Boundary (UGB), By The City Of Franklin, Tennessee. 19-1160 received and filed
  21. 21 Consent Agenda
  22. 13. Consideration of items 30 - 45 on the Consent Agenda 19-0887 approved Pass
  23. 23 OLD BUSINESS
  24. 14. Consideration Of Resolution 2019-41: A Resolution To Annex Several Properties Located East And West Of Lewisburg Pike And North And South Of The Intersection At Stream Valley Boulevard, Consisting Of 318.49 Acres In The Southbrooke PUD Subdivision, And Adjoining The City Limits Within The Southern Part Of The Franklin Urban Growth Boundary (UGB). (FMPC 6/27/19, 9-0; WS 7/9/19; BOMA 7/9/19, 1ST Reading 8-0; BOMA 8/13/19, 2nd Reading 5-4; BOMA 8/27/19, 3rd Reading deferred to 11/12/19) THIRD AND FINAL READING (REQUEST TO WITHDRAW BY APPLICANT) 19-0444 approved Pass
  25. 15. PUBLIC HEARING: Consideration Of Ordinance 2019-13: "An Ordinance To Zone 318.49 Acres Specific Development - Residential District (SD-R 2.36), Hillside Overlay District (HHO), Goose Creek Character Area Overlay District (GCCO-5) And McLemore Character Area Overlay District (MLCO-2), Either Conventional Or Traditional Standards, For Several Properties Located East And West Of Lewisburg Pike And North And South Of The Intersection At Stream Valley Boulevard (Southbrooke PUD Subdivision)." FMPC 6/27/19, 9-0; WS 7/9/19; BOMA 7/9/19, 8-0; BOMA 8/13/19 2nd Reading deferred to 11/12/19) SECOND OF THREE READINGS (REQUEST TO WITHDRAW BY APPLICANT) 19-0442 approved Pass
  26. 16. PUBLIC HEARING: Consideration Of Resolution 2019-40, As Amended: “A Resolution Approving A Development Plan For Southbrooke PUD Subdivision, For Several Properties Located East And West Of Lewisburg Pike And North And South Of The Intersection At Stream Valley Boulevard.” (FMPC 6/27/19, 7-2; WS 7/9/19; BOMA 8/13/19 deferred to 11/12/19) (REQUEST TO WITHDRAW BY APPLICANT) 19-0443 approved Pass
  27. 17. Consideration of COF Contract No. 2019-0172 Parkland Impact Fee and Trail System Construction Agreement between the City of Franklin and Southbrooke, LLC. (WS 7/9/19; BOMA 8/13/19 deferred to 11/12/19) (REQUEST TO WITHDRAW BY APPLICANT) 19-0585 approved Pass
  28. 18. Consideration of Road Impact Fee Offset Agreement (COF 2019-0221) for the Southbrooke PUD Subdivision with Southbrooke, LLC (WS 7/9/19; BOMA 8/13/19 deferred to 11/12/19) (REQUEST TO WITHDRAW BY APPLICANT) 19-0689 approved Pass
  29. 19. Consideration Of Ordinance 2019-37, As Amended, An Ordinance To Adopt A New Zoning Ordinance And Map Of The City Of Franklin, Tennessee. (FMPC 10/24/19, 9-0; WS 11/12/19; BOMA 1st Reading 11/12/19, 8-0 AS AMENDED; 2nd Reading 11/26/19, 8-0 AS AMENDED) THIRD AND FINAL READING 19-1096 referred as a Public Hearing Item Pass
  30. 20. PUBLIC HEARING: Consideration Of Initiating The Annexation Process And Draft Plan Of Services, Resolution 2019-81, For The Annexation Of The Ingraham And Stovall Properties 4099 And 4101 Clovercroft Road, And 4324 And 4326 Murfreesboro Road. (WS 8/27/19; BOMA 9/24/19 deferred to 11/12/19; BOMA 11/12/19 deferred to 2/11/20) 19-0790 referred as a Public Hearing Item Pass
  31. 21. Consideration of Ordinance 2019-36, 1st Quarter Budget Amendment. (Finance 9/12/19, 3-0; BOMA 10/8/19, 8-0; 11/12/19, 8-0) THIRD AND FINAL READING 19-0926 referred as a Consent Item Pass
  32. 32 NEW BUSINESS
  33. 22. Consideration Of Ordinance 2019-34, An Ordinance To Rezone 22.07 Acres From Detached Residential District 1 (R-1) To Specific Development Residential (SD-R 2.03) For The Property Located North Of South Carothers Road And East Of Surrey Lane, At 4338 & 4340 South Carothers Road (Carothers Glen PUD). (FMPC 9/26/19, 6-1; WS 10/8/19; BOMA 11/12/19, 7-1, 12/10/19, 7-1) THIRD AND FINAL READING 19-0898 referred as a Public Hearing Item Pass
  34. 23. Consideration of Contract Number 2019-0258 a Cooperation Agreement between the City of Franklin and the Franklin Housing Authority for Payment in Lieu of Taxes (PILOT) for projects renovated using Low Income Housing Tax Credits. (WS 08/27/19; BOMA 9/10/19; Return to 11/12/19 BOMA for inclusion of complete contract) 19-0251 approved Pass
  35. 24. *Consideration of Contract 2019-0311 with Community Housing Partnership for the Receipt of Community Development Block Grant Funds from the City of Franklin as Reimbursement for Costs Associated with Construction of Single-Family Homes that Benefit Low to Moderate Income Residents. 19-1149 approved Pass
  36. 25. Consideration Of Ordinance 2019-29: An Ordinance To Rezone 6.22 Acres From Specific Development-Residential (SD-R) District To Specific Development-Residential 14.31 (SD-R 14.31) District For The Property Located North Of Mallory Station Road And East Of Sunrise Circle, At 200 Mallory Station Road (Oakbrook PUD Subdivision, previously noticed as Mallory Station PUD Subdivision). (FMPC 8/22/19, 6-0; BOMA 9/10/19, 8-0; 10/8/19, 8-0) THIRD AND FINAL READING. 19-0766 approved on third and final reading Pass
  37. 26. *Consideration of COF Contract No. 2019-0295 Parkland Impact Fee (Payment of Fee Only) Agreement for Oakbrook PUD between the City of Franklin and Thompson Thrift Development, Inc. in the amount of $383,056.00. 19-0992 approved Pass
  38. 27. *Consideration of Resolution 2019-113 A Resolution Authorizing the City Administrator and City Attorney to Finalize the Acquisition of Property Located at 109 Battle Avenue and 111 Battle Avenue for the 100 Block Battle Avenue Drainage Improvements. 19-1130 approved Pass
  39. 28. *Consideration Of Resolution No. 2019-97, A Resolution Authorizing The Use Of The Competitive Sealed Proposal Procurement Method For Choosing Suppliers And Service Providers For (1) Police Promotional Process Assessment Services (Purchasing Office Procurement Solicitation No. 2020-011), (2) Liability, Property And Workers’ Compensation Insurance Products And Services (Solicitation No. 2020-013), And (3) Near-Site Clinic Healthcare Services (Solicitation No. 2020-016), All For The Human Resources Department. 19-1088 approved Pass
  40. 29. *Consideration Of Procurement Award To P&A Administrative Services, Inc. Of Buffalo, New York In The Total Fee Of $3.20 Per Participating Employee Per Month For Healthcare And Dependent Care Flexible Spending Account Administrative Services For A Term Of Award For The Human Resources Department. (Purchasing Office Procurement Solicitation No. 2020-009; Contract No. 2019-0315) 19-1112 approved Pass
  41. 41 All Other Consent Items
  42. 30. Consideration of Resolution 2019-75: A Resolution To Annex Property At 4331 Long Lane, Consisting Of 58 Acres, Property Located South Of Long Lane And North Of Peytonsville Road And Adjoining The City Limits Within The Southeast Part Of The Franklin Urban Growth Boundary (UGB). (FMPC 8/22/19, 7-0; BOMA 9/10/19, 8-0; 10/8/19, 8-0) THIRD AND FINAL READING. 19-0763 approved on third and final reading Pass
  43. 31. Consideration Of Ordinance 2019-28: An Ordinance To Zone 58 Acres Estate Residential (ER) District, Hillside/Hillcrest Overlay (HHO) District, Goose Creek Character Overlay 4d (GCCO 4d) District, “Either” Development Standards, For The Property Located South Of Long Lane And North Of Peytonsville Road, 4331 Long Lane. (FMPC 8/22/19, 7-0; BOMA 9/10/19, 8-0; 10/8/19, 8-0) THIRD AND FINAL READING. 19-0764 approved on third and final reading Pass
  44. 32. Consideration Of Ordinance 2019-30: An Ordinance To Zone 474 Acres Estate Residential (ER) District, For The Property Located South Of Long Lane And East Of Interstate 65. (FMPC 8/22/19, 7-0; BOMA 9/10/19, 8-0; 10/8/19, 8-0) THIRD AND FINAL READING. 19-0779 approved on third and final reading
  45. 33. Consideration of a Resolution 2019-104, A Resolution Authorizing the City Administrator and City Attorney to Finalize Right-of-Way and Easement Acquisition for Tracts 13, 25, 28 and 29, for the Franklin Road Improvements Project, in the total amount of $285,302. (9/24/19 CIC, 4-0) 19-0998 approved on the Consent Agenda
  46. 34. Consideration of Resolution 2019-103 to Award the Construction Contract (COF Contract No. 2019-0262) for the Westhaven Boulevard Traffic Signal Project (COF Project No. 2019-003) to Sessions Paving Company in the Amount of $591,322.75. (9/26/19 CIC 4-0) 19-0999 approved on the Consent Agenda
  47. 35. Consideration Of Ordinance 2019-27: An Ordinance To Rezone 38.66 Acres From Estate Residential (ER) District To Agricultural (AG) District For The Property Located North Of Old Charlotte Pike, East Of Future Mack Hatcher Parkway, And West Of Carlisle Lane. (Proposed Animal Control Center) (FMPC 8/22/19, 6-0; BOMA 9/10/19, 8-0; 10/8/19, 8-0) THIRD AND FINAL READING 19-0744 approved on third and final reading
  48. 36. Consideration of Ordinance 2019-31: An Ordinance to Prohibit On-Street Parking Along Both Sides of the Entire Length of Benelli Park Court. (WS 10/8/19; BOMA 11/12/19, 8-0) SECOND AND FINAL READING 19-0982 referred as a Consent Item
  49. 37. Consideration of Ordinance 2019-32, An Ordinance to Amend Title 8, Chapter 1 - Alcoholic Beverages, of the Franklin Municipal Code for the Purpose of Incorporating Tennessee Alcohol and Beverage Commission (TABC) Changes and Other General Housekeeping. (WS 10/8/19; BOMA 11/12/19, 8-0) SECOND AND FINAL READING 19-0830 referred as a Consent Item
  50. 38. Consideration of Ordinance 2019-42: An Ordinance to Reduce the Speed Limit on Natchez Street, from West Main Street to 9th Avenue South, to Twenty-Five Miles Per Hour (25 MPH). (WS 10/8/19; BOMA 11/12/19, 8-0) SECOND AND FINAL READING 19-0983 referred as a Consent Item
  51. 39. Consideration of Change Order No. 1 to the Construction Contract (COF Contract No. 2019-0093) with Civil Constructors for the Henpeck Lane Sanitary Sewer Project For An Increase In Contract Time of 16 Days (10/24/19 CIC 4-0) 19-1114 approved on the Consent Agenda
  52. 40. Consideration of the Amendment No. 1 to The Professional Services Agreement (COF Contract No. 2013-0039) with Hazen and Sawyer For The Design of South Prong Sanitary Sewer Improvements Project For An Increased Cost of $255,000.00 (10/24/19 CIC 4-0) 19-1119 approved on the Consent Agenda
  53. 41. Consideration of a Utility Relocation Agreement (COF Contract No. 2019-0272) with Middle Tennessee Electric Membership Corporation for the Franklin Road Corridor Improvements (Streetscape) Project, Harpeth River Bridge to Harpeth Industrial Court/Hooper Lane. (9/26/19 CIC, 4-0) 19-0994 approved on the Consent Agenda
  54. 42. Consideration of Amendment No. 5 to the Professional Services Agreement (COF Contract No. 2014-0209) with CT Consultants, Inc. for the Preparation of Final Plans and Specifications for the Franklin Road Corridor (Streetscape) Improvements Project, from the Harpeth River Bridge to Harpeth Industrial Court, at a Cost INCREASE Not-to-Exceed $52,000.00. (CIC 9/26/19, 4-0) 19-1000 approved on the Consent Agenda
  55. 43. Consideration of a Professional Services Agreement (COF Contract No. 2019-0280) with CT Consultants, Inc. for the Preparation of Preliminary Plans and Concept Renderings for the Church Street Improvements Project, from Columbia Avenue to 1st Avenue South/Harpeth River, in an Amount Not-to-Exceed $42,500.00. (CIC 9/26/19, 4-0) 19-1089 approved on the Consent Agenda
  56. 44. Consideration of a Utility Relocation Agreement (COF Contract No. 2019-0229) with Atmos Energy Corporation for the Franklin Road Corridor Improvements (Streetscape) Project, Harpeth River Bridge to Harpeth Industrial Court/Hooper Lane. (CIC 9/26/19, 4-0) 19-0997 approved on the Consent Agenda
  57. 45. Consideration of a Professional Services Agreement (COF Contract No. 2019-0286) with Civil Infrastructure Associates, LLC for Surveying Services for the Church Street Improvements Project, in the amount of $85,760, from Columbia Avenue to 1st Avenue South/Harpeth River. (CIC 9/26/19, 4-0) 19-0995 approved on the Consent Agenda
  58. 58 RECEIPT OF REPORTS AND ITEMS APPROVED ON BEHALF OF THE BOARD
  59. 46. Third Quarter 2019 Wastewater Collection System Activities Summary 19-1037 acknowledged.
  60. 47. Acknowledgement of Correction for COF Contract No. 2019-0139 SE Park Design. 19-1129 acknowledged.
  61. 48. COF Contract No. 2015-0106 - Amendment 1, with Sunlife Stop Loss Renewal. 19-1141 acknowledged.
  62. 49. COF Contract No. 2018-0015 - Amendment No. 1 to the Professional Services Agreement with Geotek Engineering Company, Inc. for the Chestnut Bend Geotechnical Investigation of Settlement Areas for a Cost INCREASE of $2,000.00. 19-1106 acknowledged.
  63. 50. COF Contract No. 2018-0135 BoardDocs User Agreement For Agenda Management Services. 19-1016 acknowledged.
  64. 51. COF Contract No. 2018-0151 with the National Research Center, Inc. for services pertaining to the National Citizens Survey. 18-0805 acknowledged.
  65. 52. COF Contract No. 2018-0177 Sole-source purchase from Environmental Systems Research Institute, Inc. (ESRI) of Redlands, California in the total amount of $51,000 for the year beginning August 25, 2019 for the IT Department. ($65,000 budgeted in 110-82510-41350 for fiscal year 2020) 19-1038 acknowledged.
  66. 53. COF Contract No. 2018-0222 Dedication of Sanitary Sewer Easement in Stream Valley PUD Subdivision. 19-1131 acknowledged.
  67. 54. COF Contract No. 2018-0105 Public Utility and Drainage Easement Abandonment Agreement. 19-1132 acknowledged.
  68. 55. COF Contract No. 2018-0281 Termination of Drainage Easement 19-1133 acknowledged.
  69. 56. COF Contract No. 2018-0280 Agreement for Dedication of Sanitary Sewer Easement (Lockwood Glen PUD Subdivision). 19-1140 acknowledged.
  70. 57. COF Contract No. 2018-0245, Rental Agreement with Southern Events Party Rental Company for staging used at the FFD 2018 Recruit Graduation Ceremony. 19-1018 acknowledged.
  71. 58. COF Contract No. 2018-0255 Catering Assignment Agreement with Carothers Hotel Partners, LLC. 19-1014 acknowledged.
  72. 59. COF Contract No. 2019-0120 Lipscomb University Regarding Tuition Discounts. 19-0377 acknowledged.
  73. 60. COF Contract No. 2019-0222 an Agreement with Mars Petcare in the amount of $3,000 for their Sponsorship of the City's 2019 Christmas Tree Lighting Ceremony. 19-1109 acknowledged.
  74. 61. COF Contract No. 2019-0225 - Amendment 1 with Willis Towers Watson Business Associate Agreement - HIPAA. 19-0712 acknowledged.
  75. 62. COF Contract No. 2019-0242, a Contract Between the City of Franklin and Tennessee Fair Housing Council for Fair Housing Education and Outreach. 19-1146 acknowledged.
  76. 63. COF Contract No. 2019-0259 with Flock Group Inc. for the purchase of two license plate readers for the Franklin Police Department. 19-1153 acknowledged.
  77. 64. COF Contract No. 2019-0260, with Monsido, Inc. in the amount of $4,990.00 for web accessibility services. 19-0808 acknowledged.
  78. 65. COF Contract No. 2019-0275 with ShutterBus of Alabama in the amount of $1,695 for Photo Booth at 2019 Tree Lighting Ceremony. 19-1033 acknowledged.
  79. 66. COF Contract No. 2019-0294 with Fort Campbell For Marching Unit During the City's 2019 Veterans Day Parade. 19-0986 acknowledged.
  80. 67. COF Contract No. 2019-0300 Tennessee Agricultural Enhancement Project Grant between the City of Franklin and the State of Tennessee Division of Forestry. 19-1010 acknowledged.
  81. 68. COF Contract No. 2019-0312 Professional Services Agreement with Gamble Design Collaborative for the Conceptual Design & Preliminary Property Acquisition Services for the Aspen Grove Greenway Trail in an Amount Not-to-Exceed $23,000.00. 19-1104 acknowledged.
  82. 69. McEwen Place PUD Subdivision Signal Easement Documents (COF 2019-0067, COF 2019-0068, COF 2019-0069, COF 2019-0070) 19-0470 acknowledged.
  83. 83 EXECUTIVE SESSION
  84. 70. Motion to move into Executive Session 19-0890
  85. 85 RETURN FROM EXECUTIVE SESSION
  86. 71. Actions from Executive Session 19-0893
  87. 87 Scheduled Meetings and Events
  88. 88 Other Business
  89. 89 Adjourn approved Pass
  90. 90 Anyone needing accommodations due to disabilities please contact the Risk Manager at 615-791-3277 24 hours prior to the meeting.

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