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Board of County Commissioners

July 1, 2024 ·9:00 AM Final

BOCC Meeting Room 204

Agenda PDF 📹 Watch video Official record ↗

Agenda — 76 items

  1. 1 Call to Order ▶ jump to 0:01
  2. 2 Roll Call ▶ jump to 0:01
  3. 3 Notice of the meeting was properly posted on June 28, 2024. ▶ jump to 52:38
  4. 4 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, or striking the item.
  5. 5 Prayer and Pledge of Allegiance ▶ jump to 72:22
  6. 6 Approval of Minutes
  7. 1. Discussion and possible action regarding the minutes of the meetings held on June 26, 2024 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. 2024-3312 approve Pass ▶ jump to 73:26
  8. 8 Recurring Agenda Items:
  9. 2. Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. 2024-3313 approve Pass ▶ jump to 119:18
  10. 3. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25025-1 Highway Materials, Supplies, and Services 2024-3346 approve Pass ▶ jump to 75:28
  11. 4. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25087 Carpet and Flooring Installation 2024-3347 approve Pass ▶ jump to 75:46
  12. 5. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25090 Window Treatment Services 2024-3348 approve Pass ▶ jump to 76:04
  13. 6. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: AR066-2- Emergency Management Pagers 2024-3349 approve Pass ▶ jump to 76:32
  14. 7. Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid: CW25004 Senior Center Services 2024-3375 approve Pass ▶ jump to 77:35
  15. 15 Consent Agenda Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approve Pass ▶ jump to 77:45
  16. 8. Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $4,178.60 for the period of 6/25/2024. Item requested by Karen Kint, Director of HR & Safety. 2024-3292
  17. 9. Cancel check #101028300 in the amount of $16,045.00 issued to Daily Living Center dated 5/22/24. Reissue on 7/1/24. 2024-3307
  18. 10. Litigation: Case No. CJ-2024-3932 Summons Case No. CJ-2024-1636 Summons Case No. TC-2024-010 Tort Claim 2024-3314
  19. 11. Discussion and possible action regarding Employee Benefit AffirmedRX Invoice No. 1458 for Oklahoma County in the amount of $250,000.00 pending notification of encumbrance to Megan Tejeda, Oklahoma County Treasurer's Office. 2024-3320
  20. 12. Discussion and possible action regarding Resolution 2024-3382: To appoint Sabrina Haworth as Requisition Officer and Kendall Babb as backup for “Donations for Court Areas” - Court Clerk - 6014. This item is requested by Rick Warren, Court Clerk. 2024-3382
  21. 13. Discussion and possible action regarding Resolution 2024-3383: to appoint Linda Hollingsworth as Receiving Officer and Desmond Renuae as backup for “Donations for Court Areas” - Court Clerk - 6014. This item is requested by Rick Warren, Court Clerk. 2024-3383
  22. 14. Discussion and possible action to create the new fund “Donations for Court Areas” - Court Clerk - 6014. This item is requested by Rick Warren, Court Clerk. 2024-3384
  23. 23 End of Consent Docket
  24. 24 Departmental Items
  25. 25 District No. 2
  26. 15. Discussion and possible action to approve the suggested Holidays for calendar year 2025. Requested by Brian Maughan, Chairman. New Year's Day Wednesday, January 1, 2025 Martin Luther King, Jr. Day Monday, January 20, 2025 President's Day Monday, February 17, 2025 Good Friday Friday, April 18, 2025 Memorial Day Monday, May 26, 2025 Juneteenth Day Thursday, June 19, 2025 Independence Day Friday, July 4, 2025 Labor Day Monday, September 1, 2025 Veteran's Day Tuesday, November 11, 2025 Thanksgiving Thursday & Friday, November 27 and 28, 2025 Christmas Thursday & Friday, December 25 and 26, 2025 2024-3317 defer Pass ▶ jump to 78:22
  27. 27 Assessor
  28. 16. Discussion and possible action regarding Standard Long Term Lease contract with R.K. Black, Inc., for lease of copiers from July 1, 2024 until August 31, 2024. Requisition 12500597 has been issued to R.K. Black, Inc in the amount not to exceed $407.68 for lease and Requisition 12500598 has been issued to R.K. Black, Inc in the amount not to exceed $1,500.00 for maintenance and copies, contingent upon encumbrance of funds. Requested by Larry Stein, Oklahoma County Assessor and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3302 approve Pass ▶ jump to 78:55
  29. 17. Discussion and possible action regarding Standard Long Term Lease contract with R.K. Black, Inc., for lease of copiers from July 1, 2024 until August 31, 2024. Requisition 12500593 has been issued to R.K. Black, Inc in the amount not to exceed $357.84 for lease and Requisition 12500594 has been issued to R.K. Black, Inc in the amount not to exceed $1,500.00 for maintenance and copies, contingent upon encumbrance of funds. Requested by Larry Stein, Oklahoma County Assessor and approved as to form and legality by Aaron Etherington, Assistant District Attorney 2024-3303
  30. 18. Discussion and possible action regarding Standard Long Term Lease contract with R.K. Black, Inc., for lease of plotter/scanner from July 1, 2024 until June 30, 2025. Requisition 12500589 has been issued to R.K. Black, Inc in the amount not to exceed $2,710.80 for lease and Requisition 12500591 has been issued to R.K. Black, Inc in the amount not to exceed $1,188.00 for maintenance, contingent upon encumbrance of funds. Requested by Larry Stein, Oklahoma County Assessor and approved as to form and legality by Aaron Etherington, Assistant District Attorney 2024-3304
  31. 19. Discussion and possible action regarding Standard Long Term Lease contract with Summit Mailing & Shipping aka Quadient Leasing USA Inc., for long term lease agreement of a mailing machine from July 1, 2023 until June 30, 2024. Requisition 12500592 has been issued to Summit Mailing & Shipping aka Quadient Leasing USA Inc., in the amount not to exceed $3,992.40, contingent upon encumbrance of funds. Requested by Larry Stein, Oklahoma County Assessor and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3305
  32. 32 County Clerk
  33. 20. Discussion and possible action related to the contract for Professional Services between the Board of County Commissioners, on behalf of the Oklahoma County Clerk, and Ernst & Young, LLP for the purposes of providing an organizational assessment for the Oklahoma County Clerk's Office. The term of this agreement will be effective upon approval of both parties and will expire at the completion of the services outlined in the statement of work. Services in relation to this contract are made available to the County through Statewide Contract SW#1050 and are for a total amount not to exceed $100,000.00. Requisition No. 12500817 has been issued to Ernst & Young, LLP in the amount of $100,000.00 from Fund 1150 County Clerk Lien Fee, contingent upon encumbrance of funds. Requested by Maressa Treat, Oklahoma County Clerk, and has been reviewed as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3300 approve Pass ▶ jump to 79:52
  34. 34 Court Services
  35. 21. Discussion and possible action to approve contract for cloud-based case management software with Integrated Management Solutions for an amount not to exceed $2,400.00. The contract is from July 1, 2024 to June 30, 2025. Requisition No. 12500809-00 has been issued to Integrated Management Solutions, contingent upon encumbrance of funds. Requested by Karen Kint & Brad Hermes, Interim Co-Directors of Court Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3361 approve Pass ▶ jump to 81:21
  36. 22. Discussion and possible action regarding the annual contract with Standley Systems for printer leases and maintenance. Requisition No. 12500818 has been issued in the amount not to exceed $2,995.44 and Requisition No. 12500816 has been issued in the amount not to exceed $1,507.56. Requested by Karen Kint and Brad Hermes, Interim Co-Directors of Court Services. 2024-3387
  37. 37 District Attorney
  38. 23. Discussion and possible action to approve Consulting Services Agreement with Avansic, Inc., to provide e-discovery and record retention services. Amount of the contract not to exceed $600.00. Requisition No.12500693-00 has been issued to Avansic, Inc. in the amount of $600.00 from Self-Insurance Fund (40310110). 2024-3345 approve Pass ▶ jump to 81:34
  39. 39 Emergency Management
  40. 24. Discussion, review, and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and the Hickory Hills Fire District. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, shall commence upon signature by the Oklahoma County Board of County Commissioners and ends on June 30, 2025. 2024-3298 approve Pass ▶ jump to 81:47
  41. 25. Discussion, review, and possible action regarding the FY 2025 Annual Fire Equipment Agreement between Oklahoma County and the City of Edmond/Edmond Fire/Rescue. This Agreement, as reviewed by the Oklahoma County District Attorney's Office, commences upon signature by the Oklahoma County Board of County Commissioners and ends on June 30, 2025. 2024-3343
  42. 42 Planning Commission
  43. 26. Discussion and possible action regarding Resolution No. 2024-3179 to release or not to release the Maintenance Bond (Road) (Bond # SUR 2321219) in the amount of $319,034.80 posted by the principal to assure maintenance for two (2) years after the acceptance of Tuscan Estates II a residential subdivision. The project was satisfactorily completed and the maintenance term period has expired. The Principal is requesting that the bond be released. Location: A half-mile north of NW 220th St. on the east side of Rockwell Ave., County Highway District #3. Requested by Erik Brandt, Principal Planner and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3179 approve Pass ▶ jump to 82:27
  44. 44 Policy & Governance
  45. 27. Discussion and possible action to recommend utilizing remaining project funds in ARPA Project 10031: JJC Courtroom Lobby to cover remaining change order needs for contact tracing cameras for the lobby in an amount of $5,864.66. Requested by Jessica Clayton, District 2 2024-3366 approve Pass ▶ jump to 82:52
  46. 28. Discussion and possible action regarding the transfer of core law enforcement/pretrial release unit employees to the Oklahoma County Jail Trust/Oklahoma County Detention Center effective July 1, 2024. Transfer to be made as soon as possible. Requested by Jessica Clayton, District 2 2024-3379 approve Pass ▶ jump to 87:39
  47. 29. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform community service supervision for the Oklahoma County SHINE program. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3380 receive Pass ▶ jump to 90:06
  48. 30. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform pretrial release “support services” including case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3381 receive Pass ▶ jump to 110:19
  49. 29. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform community service supervision for the Oklahoma County SHINE program. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3380 action to Pass ▶ jump to 107:58
  50. 49 Sheriff
  51. 31. Discussion and possible action regarding the FY25 contract between ImageNet Consulting and the Board of County Commissioners on behalf of the Oklahoma County Sheriff's Office for shared services at a cost not to exceed $66,940.44. Requisition# 12500805. The effective dates of this contract are July 1, 2024 through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and examined and approved as to legality by Aaron Etherington, Assistant District Attorney. 2024-3333 approve Pass ▶ jump to 111:31
  52. 30. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform pretrial release “support services” including case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3381 action to Pass ▶ jump to 110:48
  53. 32. Discussion and possible action regarding the FY 2024-25 contract renewal between Colossus, Inc. DBA InterAct Public Safety Systems and the Board of County Commissioners on behalf of the Oklahoma County Sheriff's Office for Maintenance and Service for Computer Aided Dispatch System (CAD) at an annual cost not to exceed $71,186.31. Requisition# 12500319. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3334
  54. 33. Discussion and possible action regarding the FY 2024-25 contract renewal between Colossus, Inc. DBA InterAct Public Safety Systems and the Board of County Commissioners on behalf of the Oklahoma County Sheriff's Office for Maintenance and Service for Online Report Management System (RMS) at an annual cost not to exceed $129,161.03. Requisition# 12500320. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3336
  55. 34. Discussion and possible action regarding the FY 2024-25 contract renewal between Colossus Inc dba InterAct Public Safety Systems and the Board of County Commissioners on behalf of the Oklahoma County Sheriff's Office for the annual maintenance and service for Packet Cluster Software at an annual cost not to exceed $54,148.94. Requisition# 12500321. The effective dates of this contract are July 1, 2024 through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3337
  56. 35. Discussion and possible action regarding the FY 2024-25 contract renewal between Smith's Detection and the Board of County Commissioners on behalf of the Oklahoma County Sheriff's Office for the annual maintenance for Mobile Security Trailers Xray machines at an annual cost not to exceed $9,190.00. Requisition# 12400032. The effective dates of this contract are July 1, 2024 through June 30, 2025. Requested by Tommie Johnson III, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. 2024-3339
  57. 36. Discussion and possible action regarding a donation of two (2) patented SHIELDChairs from Buzz Seating to the Oklahoma County Sheriff’s Office. The chairs are designed to allow deputies wearing a duty belt to sit comfortably, with space at the lower back and drop away arms. The chairs were on display at the National Sheriff's Association Conference held in Oklahoma City recently. It is the vendor's standard process to donate display chairs to the local sheriff's office when attending conferences instead of shipping the chairs back to their headquarters. Requested by Tommie Johnson III, Oklahoma County Sheriff. 2024-3341 approve Pass ▶ jump to 111:58
  58. 56 Social Services
  59. 37. Discussion and possible action of agreement between the Board of Oklahoma County Commissioners on behalf of Oklahoma County Social Services and Daily Living Centers for provision of Senior Center Services as awarded under CW25004. Amount Payable under this contract is not to exceed $163,000. Requisition No. 12500799 has been issued to Daily Living Center. The agreement to be effective from July 1, 2024, through June 30, 2025 upon approval by the Board of County Commissioners. Requested by Christi Marshall, Director, Oklahoma County Social Services. 2024-3351 approve Pass ▶ jump to 112:58
  60. 38. Discussion and possible action of agreement between the Board of Oklahoma County Commissioners on behalf of Oklahoma County Social Services and Oklahoma Halfway House, Inc. dba Cardinal Community House for Respite Care Services and permissible use of space. Amount Payable under this contract is not to exceed $205,999.92 with a monthly billing. Requisition No.12500505 has been issued to Oklahoma Halfway House dba Cardinal Community House. The agreement to be effective from July 1, 2024, through June 30, 2025, upon approval by the Board of County Commissioners. Requested by Christi Marshall, Director, Oklahoma County Social Services. 2024-3352 approve Pass ▶ jump to 113:24
  61. 59 Commissioners Comments/General Remarks: ▶ jump to 113:30
  62. 60 No New Business ▶ jump to 114:45
  63. 61 Citizen Participation: ▶ jump to 114:47
  64. 62 Recess into executive session recess Pass ▶ jump to 119:46
  65. 39. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Federal Case in the Western District of Oklahoma, Case Style: Ja’Lee Foreman, Jr. et al v OCCJA et al.; Case No.: CIV-21-1062-F, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Brian Maughan, Chairman 2024-3353
  66. 64 Return from executive session approve Pass ▶ jump to 131:59
  67. 40. Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Federal Case in the Western District of Oklahoma, Case Style: Ja’Lee Foreman, Jr. et al v OCCJA et al.; Case No.: CIV-21-1062-F, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. Requested by Brian Maughan, Chairman 2024-3365 action to Pass ▶ jump to 133:23
  68. 66 Recess recess Pass ▶ jump to 134:06
  69. 67 Return return Pass
  70. 41. Discussion and possible action regarding Resolution No. 2024-3350 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-3350 receive Pass
  71. 69 Adjourn adjourn Pass
  72. 69 Roll Call ▶ jump to 0:01
  73. 41. Discussion and possible action regarding Resolution No. 2024-3350 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. 2024-3350 approve Pass
  74. 30. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform pretrial release “support services” including case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3381 receive Pass ▶ jump to 110:48
  75. 30. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform pretrial release “support services” including case management and supervision to pretrial releasees, including education opportunities, employment assistance, connection to substance abuse and mental health treatment, and case management services to assist releasees in navigating the judicial process. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3381 approve Pass ▶ jump to 110:48
  76. 29. Discussion and possible action to approve contract for services between the Board of County Commissioners of Oklahoma and The Education and Employment Ministry (TEEM). TEEM will perform community service supervision for the Oklahoma County SHINE program. This agreement shall commence on July 1, 2024, and terminate on June 30, 2025. Requested by Jessica Clayton, District 2 2024-3380 approve Pass ▶ jump to 107:58