Board of County Commissioners

Cleveland County Office

Agenda — 33 items

1. 1 Prayer and Pledge of Allegiance was led by Chris Apel.
2. 2 Meeting Called to Order
3. 3 Roll Call Present: Commissioner Jacob McHughes, Commissioner Rusty Grissom, and Commissioner Rod Cleveland.
4. 4 Notice of the meeting was properly posted on December 31, 2025.
5. 5 Approval of Minutes
6. 1. Discussion and possible action regarding the Minutes of the Regular Meeting of December 29, 2025. 26-0021 approved Pass
7. 7 No one signed up for Public Comment.
8. 8 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
9. 9 Consent Items Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. approved as amended Pass
10. 2. Discussion and possible action regarding election of Jacob McHughes as Chairman and Rusty Grissom as Vice-Chairman of the Cleveland County Board of County Commissioners 26-0002
11. 3. Discussion and possible action regarding 2026 Board of County Commissioners Meeting Dates 26-0003
12. 4. Discussion and possible action regarding 2026 Holiday and Courthouse Closing Schedule 26-0004
13. 5. Discussion and possible action regarding letter of formal statement of Cleveland County’s Federal Tax status as “Exempt” under the Internal Revenue Code of the United States of America. 26-0010
14. 6. Discussion and possible action regarding Adoption of Internal Revenue Service IR 2025-128 mileage rates at .725 cents per mile, under 19 O.S § 164 mileage reimbursement to county officers and employees and the State Travel Reimbursement Act 74 O.S § 500.4, to be effective January 1, 2026. 26-0014
15. 7. Discussion and possible action regarding the 2026 Fair Board Election Resolution. The filing period will begin on Monday, January 26, 2026, and end on Friday, January 30, 2026, 8:30 a.m. to 4:30 p.m., at the County Clerk’s Office. If two or more candidates file within a District, an election will be held on Thursday, February 19, 2026, from 7:30 a.m. to 3:00 p.m. at the respective County Barns-District #1, 14701 S. Westminster, Oklahoma City, Oklahoma; District #2 6706 Alameda, Norman, Oklahoma; and District #3, 9050 HWY 77, Noble, Oklahoma. 26-0008
16. 8. Discussion and possible action regarding Declaration of Surplus Items 26-0005
17. 9. Discussion and possible action regarding Correction to Item E4c Resolution for Declaration of Surplus on the December 22, 2025 Agenda - the Inventory ID should be D334.1 and the Serial #P385A-1744, it was listed as D344.1 and P3B5A-1744. 26-0020
18. 10. Discussion and possible action regarding Resolution for Disposing of Equipment - 3 items attached. 26-0006
19. 11. Item No. 20 should read 209505-5100 $20,000., 209500-54000 $6000,000., 209500-5500 $130,000. Item No. 25 $8975.95, Item No. 26 $164,293.17 Discussion and possible action regarding Cash Fund Request for Appropriations FY2025/2026 1) Assessor Revolving 120133-55000 $272.00 2) County Bridge & Road Improvement Dist. #1 202910-50000 $8,092.20 3) County Bridge & Road Improvement Dist. #2 202920-50000 $11,005.36 4) County Bridge & Road Improvement Dist. #3 202930-50000 $13,271.17 5) County Clerk Lien Fee Payroll 119170-51000 $9,279.14 6) County Clerk Rec Mgmt/Presrv Fee 115170-51000 $54,212.80 7) DA Revolving Fund 207165-54000 $627.25 8) Fairgrounds 128700-55000 $34,763.50 9) Farm Market Fund 133285-54000 $3,030.00 10) Farm Market Fund 133285-51000 $650.00 11) Health 105267-54000 $15,543.00 12) Highway District #1 110910-51000 $97,000.00 13) Highway District #1 110910-54000 $14,751.08 14) Highway District #2 110920-51000 $75,920.28 15) Highway District #2 110920-54000 $75,920.28 16) Highway District #3 110930-51000 $90,000.00 17) Highway District #3 110930-54000 $99,167.20 18) Highway District #3 110930-55000 $350,414.00 19) Jail Commissary 204553-54000 $35,081.12 20) Public Safety Sales Tax 209500-54000 $750,000.00 21) Sales Tax 619150-54000 $647,936.44 22) Sheriff Service Fees 116500-54000 $25,891.96 23) Sheriff Service Fees 116554-54000 $6,753.52 24) Sheriff Service Fees 116552-54000 $116,108.51 25) Sheriff Service Fees 116500-51000 $7,446.33 26) Sheriff Service Fees 116450-51000 $165,822.79 27) Treasurer Certification Fee 114150-55000 $7,355.00 26-0007
20. 12. The date should read 12-22-25 Discussion and possible action regarding amending consent agenda item E4b from December 22, 2025 for Cleveland County Commissioners Office District 3 - Warren CAT sales agreement for a 2026 Caterpillar Asphalt Paver, Model #AP455, Serial #OP4500245. Sales price is $439,015.00, less trade-in value of $58,000.00 for a 2016 P385 Weiler (WL) Inventory ID #D344.1, surplused 12/29/2025, leaving a balance of $381,015.00 to be paid with $250,000.00 from Highway Capital Outlay, 100930-55000, and financing $131,015.00 (with interest $142,123.60) to be paid in 59 monthly payments of $2,369.05 and one final payment of $2,349.65 via a lease purchase through Security State Bank. 26-0009
21. 13. This item has been stricken. Discussion and possible action on the following items and/or contracts for the Cleveland County Health Department (CCHD)/The Well: a. Amergis Healthcare Services - Facility Assignment Confirmation for services per the Statewide Contract SW1032 for staffing Bi-lingual Customer Assistance Representative, Vanessa Berry. The Health Department agrees to pay $43.00 per hour worked and $64.50 per overtime hour worked, and $.70 per mile (or current GSA rate) for mileage. This agreement is for December 3, 2025 through June 30, 2026. 25-562
22. 22 End of Consent Agenda
23. 23 Unfinished Business
24. 14. Discussion and possible action regarding BID #COM-2177 Lighting Controls - Installation and upgrades of existing lighting control system located at the Cleveland County Courthouse, 201 S. Jones Avenue, Norman, OK 73069. ARPA Funds Project #3.009, Object Code 54827. 26-0011 recommended for approval Pass
25. 25 Items of Business
26. 15. Discussion and possible action regarding presentation by Susan Bergen regarding an update on the garden at the Cleveland County Detention Center 26-0012 no action taken
27. 27 Board Member Statements and Announcements concerned a statement made by Rod Cleveland commending County Clerk Pam Howlett for the monumental task of completing a new agenda system for the county. The county looked at three different ones and a decision was made to go with Granicus. He congratulated Pam Howlett for the work done and added that it will be great for the community. Chairman Jacob McHughes wished everyone a great 2026 New Year.
28. 28 Executive Session
29. 28 Page Break
30. 16. Executive Session for the purpose of the following: Pursuant to 25 O.S. § 307(B)(1), discussing the hiring the County Director of Public Information. 26-0022
31. 17. Action Regarding Executive Session for the purpose of the following: Pursuant to 25 O.S. § 307(B)(1), discussing the hiring of the County Director of Public Information. 26-0023 approved Pass
32. 30 At 1:26 P.M., Jacob McHughes moved, seconded by Rod Cleveland, to go into executive session. Aye: 3-McHughes, Grissom, and Cleveland
33. 31 Adjourn adjourn Pass

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