Board of County Commissioners
Cleveland County Office Building
Agenda — 50 items
- 1 Jenny Goodspeed led the group in Prayer and Pledge of Allegiance.
- 2 Meeting Called to Order
- 3 Roll Call
- 4 Notice of the meeting was properly posted on August 28, 2026.
- 5 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
- 6 Approval of Minutes
- 1. Discussion and possible action concerning the approval of the minutes from the Emergency Meetings held on August 13, 2026, and August 25, 2026, as well as the minutes from the Regular Meeting held on Monday, August 24, 2026.
- 8 Public Comment: No comments from the public were made during this meeting.
- 9 Consent Items Chairman Grissom said that the items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. A motion was made by Member McHughes, seconded by Vice Chairman Cleveland, to approve the Consent Items. The motion carried by the following vote: Aye: 3 - Chairman Grissom, Vice Chairman Cleveland, and Member McHughes
- 10 Commissioners' Office (BOCC)
- 2. Discussion and possible action regarding Master Agreement Award for Debris Removal and Monitory Services for Cleveland County with The State of Oklahoma by and through the Office of Management and Enterprise Services in conjunction with NASPO ValuePoint and DRC Emergency Services, LLC. This will be at no cost to Cleveland County when a FEMA declaration of disaster has been issued.
- 3. Discussion and possible action regarding Request from the Norman Brewers Association for the closure of Jones Avenue on Saturday, October 3rd for Brewtoberfest.
- 4. Discussion and possible action regarding acceptance of the Local Highway Finance Report from Oklahoma Transportation Department.
- 5. Discussion and possible action regarding Acknowledge receipt of the Tort Claim, TC2026-13 from Lisa Phillips.
- 6. Discussion and possible action regarding PR Fitness quote for $28,057.03 for fitness equipment under ARPA Project #2.013, Object Code 54825, Employee Wellness initiative, original approved on July 6, 2026 without quote.
- 7. Discussion and possible action regarding Resolution Establishing Private Cemetery Requirements and Private Cemetery Application.
- 8. Discussion and possible action to approve Public Event Application, Moore Chamber of Commerce 615 E Robinson Norman, Ok, Cleveland County. October 29, 2026, 6:00 pm through 9:00 pm.
- 18 Sheriff
- 9. Discussion and possible action regarding Declaration of Surplus and Resolution for Disposing of Equipment Sheriffs Department. All items attached were recommended from the State Audit on July 7, 2026 to be removed from our inventory and surplused as junk.
- 10. Discussion and action regarding the MOU between District 21 District Attorney's Office, Moore Police Department, Norman Police Department, and the Cleveland County Sheriff's Office. The purpose of the agreement is to set forth agreements for the purchase and use of GrayKey Cell Phone Forensic Tools for the use of investigations in District 21. Each agency shall share equal responsibility in the funding of the purchase of the GrayKey equipment and software for the term of the contract. The equipment shall be housed at the Mary Abbott House and be accessible by all the agencies in this agreement. The Contract price is $61,395 and will be $15,348.75 per agency.
- 11. Discussion and possible action of the Jail Service agreement between the City of Norman and the Cleveland County Sheriff's Office. The purpose of this Agreement is to provide for the incarceration of the City prisoners and detainees within the County Jail, under the custody of the Sheriff, and to otherwise coordinate booking and detention facilities. As compensation for the services, the City agrees to pay the Sheriff the sum of sixty-two dollars and nineteen cents ($62.19 ) per day for each person incarcerated in the facility at the request of the City on municipal charges or awaiting approval of affidavit of probable cause.
- 12. Discussion and possible action regarding the Law Enforcement ISO ClaimSearch Access Memorandum of Understanding between the National Insurance Crime Bureau (NICB) and Cleveland County Sheriff's Office (Agency). This MOU allows the agency a non-exclusive, non-transferable, limited, recoverable right to allow employees with access credentials within their organization the right to access and use the ISO ClaimSearch for: (1) investigating or prosecuting crime, including but not limited to insurance-related crime and fraud; and (2) investigating or prosecuting individuals relevant to homeland security activity.
- 13. Discussion and possible action regarding the Amended Description of Additional Proposed Services for a request of additional available funds from the County Community Safety Investment Fund. Additional funds are proposed to be used for Cleveland County Sheriff patrol of areas in and around State owned property.
- 24 County Clerk
- 14. Discussion, review audit, approve, or disallow blanket purchase orders submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk.
- 15. Discussion, review audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk.
- 16. Discussion and possible action to approve the Standard Contract for the following Commercial Services Agreement between the Cleveland County Clerk's Office and Cox Business to install 2 Business TV Contour Primary Receivers and Basic Cable Channels for a one-time charge of $150.00. The monthly rate is $52.50 for a 36 month term and will be up for renewal on July 31, 2029. This is replacing the contract submitted earlier in August as the price was for only 1 receiver, not 2.
- 28 Treasurer
- 17. Discussion and possible action regarding Declaration of Surplus for items C233.15, C233.16, C233.17, C233.18, C233.19, C233.20, C233.21, C233.22, C233.23, C233.24, C233.25, C233.26, C233.29, C233.30, and C233.31 - Cameras for Security System.
- 18. Discussion and possible action regarding Declaration of Surplus for items C105.61 (Pedestal Floor Desk) and C205-40 (HP4250TN Laser Printer).
- 31 Information Technology
- 19. Discussion and possible action regarding Appointment of Josh Swenson as Requesting officer for IT.
- 20. Discussion and possible action regarding Appointment of Garrett Coppick as Receiving Officer for IT.
- 34 Purchasing Department
- 21. Discussion and possible action regarding Bid #COM3-2210 Approval of construction contract with the awarded company C Bar K Construction.
- 36 Health Department
- 22. Discussion and possible action regarding Facility Assignment Confirmation for services between Amergis Healthcare Services and the Cleveland County Health Department per the statewide contract SW1032 for staffing Customer Service Representative (bilingual), Bethsirel Delgado. The Cleveland County Health Department agrees to pay $43 per hour worked, $64.50 per overtime hour worked, and .76/mile or current GSA Rate for travel. This agreement is for August 24, 2026, to June 30, 2027.
- 38 End of Consent Agenda
- 39 No new business presented at this time for discussion or action.
- 40 Unfinished Business:
- 23. Discussion and possible action regarding Bid #HWY-2218 Six (6) month, non-encumbered contract for road oils, emulsions and sealants for the County Commissioners. The bid term will be from September 7, 2026, through March 6, 2027.
- 24. Discussion and possible action regarding Bid #HWY-2219-Three (3) month non-encumbered contract to provide Materials and Installation of Asphalt Concrete Base and Surface Coarse (Hot Mix/Hot Laid Asphalt). The bid term will be from September 1, 2026, through November 30, 2026.
- 43 No statements or announcements were made by the Board during this meeting.
- 44 Executive Session
- 25. Executive Session: Pursuant to 25 O.S. §307 (B)(4), concerning Notice of Tort Claim TC-2026-11, and Item No. 27 - Claim TC-2026-10, under advice of counsel were taken together and is noted for the minutes that Sheriff Weaver is invited to attend executive session.
- 26. Action regarding: Pursuant to 25 O.S. §307 (B)(4), concerning Notice of Tort Claim TC-2026-11, confidential communication between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
- 27. Reconvene to open session.
- 28. Action regarding: Pursuant to 25 O.S. §307 (B)(4), concerning Notice of Tort Claim TC-2026-10, confidential communication between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
- 28. Action regarding: Pursuant to 25 O.S. §307 (B)(4), concerning Notice of Tort Claim TC-2026-10, confidential communication between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
- 49 Adjourn
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