Board of County Commissioners

Cleveland County Office Building

Agenda — 30 items

1. 1 Prayer and Pledge of Allegiance was led by Chris Apel.
2. 2 Meeting Called to Order
3. 3 Roll Call
4. 4 Notice of the meeting was properly posted on September 11, 2026.
5. 5 For purposes of this agenda “Action” means any of the following: amending, approving, approving as amended, deferring, denying, giving instructions to staff, making a recommendation to another public body, receiving documents or presentations, referring to committee, reconsidering, re-opening, returning, striking or postponing the item.
6. 6 Approval of Minutes
7. 1. Discussion and possible action regarding the minutes of the regular meeting held on Tuesday, September 8, 2026, Board of County Commissioners. 26-2098 approved Pass
8. 8 Public Comment: Comments from the public will be allowed on any item listed on the agenda. Public comments will be accepted on a first come, first serve basis and are limited to two (2) minutes per person, for a total of ten (10) minutes. Individuals who wish to participate in the public comment portion of the meeting should complete a "Request to Speak" form at the beginning of the meeting and specify the agenda item they want to discuss.
9. 9 Consent Items Items on the consent agenda are routine in nature and approved with a single vote. However, any item on the consent agenda is subject to individual consideration at the request of a member of the body. adopted Pass
10. 10 Commissioners' Office (BOCC)
11. 10 Approval of the Consent Agenda approved the Consent Agenda Pass
12. 2. Discussion and possible action to approve Proposal for Professional Services between Cleveland County Board of County Commissioners and Public Standard PLLC for advising on budgetary funding sources and uses and other professional services as requested at the hourly rates of $400 for Principal, $250 for Sr Associate, $150 for Associate, and $50 for Administrative Support with a $25,000 not-to-exceed engagement amount. 26-2110
13. 3. Discussion and possible action regarding ARPA PO Request for Project #2.013, Object Code 54825 to the Norman Farm Market for $9,240.00 for the Walk, Bike Skate program. 26-2090 approved Pass
14. 13 County Clerk
15. 4. Discussion, review audit, approve, or disallow blanket purchase orders submitted. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0328 approved Pass
16. 5. Discussion, review audit, approve, or disallow claims for payment of Travel, Maintenance & Operations, and Capital Outlay. A report will be available for distribution at the meeting or may be obtained from the County Clerk. 26-0329 approved Pass
17. 6. Discussion and possible action to approve County Clerk Monthly report for August. 26-2096 approved Pass
18. 7. Discussion and possible action regarding approval of the Professional Technology Services Agreement for: Walter Ades to provide to the Cleveland County Clerk's Office with technology consulting, advisory, and training services. These services may include, but are not limited to Granicus, Legistar, ERP System, and other technology related services. Walter Ades will charge an hourly rate of $125.00 per hour with a not to exceed amount of $25,000. (Hours are determined based on project scope.) This agreement will be effective from July 1, 2026, through June 30, 2027. Each party may terminate this agreement with a 30 day written notice. 26-2097 approved Pass
19. 18 Fairgrounds
20. 8. Discussion and possible action regarding the appointment of Nikki Schoonover as the Fairgrounds Receiving officer. 26-2092 approved Pass
21. 20 Page Break
22. 21 Health Department
23. 9. Discussion and possible action regarding an amendment to the agreement between Cleveland County Health Department and Cardinal Advisors for Owner’s Representation Services for the Cleveland County Health Department’s Warehouse project. This amendment simply corrects a rounding error to make the total cost $167,291.60 (corrected from $167,292.00) paid in monthly installments in proportion to services performed. 26-2094 approved Pass
24. 23 End of Consent Agenda
25. 24 Items of Business
26. 10. Discussion and possible action regarding - Presentation of Proclamations by Senator Lisa Standridge and the Cleveland County Commissioners to the Sons of the American Revolution in appreciation for their efforts in the creation and installation of the America250 commemorative bench. Senator Lisa Stanford (Cleveland County) Presentation of State Senate Citations Senator Lisa Stanford addressed the Senate to present two official Citations of Appreciation honoring individuals who contributed to the historic preservation and community pride of Cleveland County. 1. Citation of Appreciation: Ralph L. Stevenson Jr. Senator Stanford read and presented a citation to Ralph L. Stevenson Jr. for his leadership during the United States Semiquincentennial (250th anniversary) commemoration. Key Achievements Noted: Served as Chairman of the 250 Memorial Bench Committee; successfully led fundraising, design, and installation efforts for the Leonard Monroe Bench at the Cleveland County Courthouse; designed the Oklahoma SAR 250 commemorative pin. Pursuant to a formal motion, the Oklahoma State Legislature extended its official congratulations and directed the citation to be formally presented to Mr. Stevenson. 2. Citation of Appreciation: Tony Eastman Senator Stanford read and presented a citation to Tony Eastman, President of the Norman Chapter of the Sons of the American Revolution (SAR). Key Achievements Noted: Approved and championed the 250 Memorial Bench project; integrated the project into the broader National SAR Society and Oklahoma SAR goals; organized a dedication ceremony attended by nearly 100 community members. Pursuant to a formal motion, the Oklahoma State Legislature extended its official congratulations and directed the citation to be formally presented to Mr. Eastman. Closing Remarks Senator Stanford noted for the record that the newly dedicated 250 Memorial Bench is permanently located on the southeast corner of the Cleveland County Courthouse grounds. A brief recess was taken following the presentations for official photographs with the honorees. Following the Senate presentations, Alyse Moore presented two official Proclamations on behalf of the Board of County Commissioners and the People of Cleveland County to further honor the community contributions of Mr. Stevenson and Mr. Eastman. Proclamation for Ralph L. Stevenson, Jr. Key Points Noted: Recognized his dedicated service as the Chairman of the 250th Memorial Bench Committee and his work with the Sons of the American Revolution (SAR) to promote patriotism and preserve history. Special appreciation was given to his creative talents in designing the local Memorial Bench and the Oklahoma SAR 250 commemorative pin. The Board of County Commissioners and the citizens of Cleveland County formally extended their gratitude to Mr. Stevenson for preserving their shared history. Proclamation for Tony Eastman Key Points Noted: Recognized his leadership as the Norman Chapter President of the Sons of the American Revolution (SAR). The proclamation highlighted his leadership in spearheading the community effort to place the permanent America 250 Memorial Bench on the Cleveland County Courthouse grounds. The Board of County Commissioners and the citizens of Cleveland County formally extended their gratitude to Mr. Eastman for his civic service and dedication to historical remembrance. 26-2072 approved Pass
27. 11. Discussion and possible action regarding a Resolution to approve the Appointment of HUB International as Insurance Broker of Record for Employee Health, Dental, and Vision Benefits, effective September 14, 2026. Caitlin Hinman, Senior VP, from HUB International presented a request to the Board regarding the county's insurance coverage's. Ms. Hinman highlighted the firm's long-standing partnership with the county as the current Broker of Record for workers' compensation, noting their ongoing success in premium negotiations, claims advocacy, and return-to-work programs. In light of the projected 2027 rate increases and reduced coverage under the current HealthChoice program, Ms. Hinman presented a financial analysis exploring a transition to Blue Cross Blue Shield. This marks the third evaluation conducted by HUB International to help the county gain greater control over its health insurance program. Ms. Hinman formally requested that the Board approve HUB International as the Broker of Record for health insurance, contingent upon the county's decision to exit the HealthChoice program. This appointment would allow HUB International to manage the medical coverage line in the same capacity as the workers' compensation coverage. 26-2106 adopted Pass
28. 27 New Business: As per 2001 25 O.S. § 3 l l(A)(9) - "New Business" as used herein, shall mean any matter not known or which could not have been reasonably foreseen prior to the time of posting.
29. 28 Board Member Statements and Announcements Commissioner Rod Cleveland provided an update and presented an informational flyer regarding the county’s membership and return on expense with the Association of Central Oklahoma Governments (ACOG). Commissioner Cleveland noted that the county’s total annual dues amount to $6,600, partitioned as follows: $2,600 for basic dues, $2,300 for water resources, and $1,600 for transportation. Under the ACOG 9-1-1 system framework, the county pledges its 9-1-1 fees to ACOG, which manages equipment upgrades and rate negotiations with AT&T. Through an approved board formula, ACOG returns $2,300 of these fees back to the county, which is deposited directly into the Sheriff’s cash fund. Furthermore, Commissioner Cleveland highlighted that this membership leverages support for an ongoing regional transportation project valued at approximately $69 to $70 million. The flyer was submitted to the record. Commissioner Rod Cleveland initiated a discussion regarding the agenda item to appoint a Broker of Record for employee health insurance benefits. Commissioner Cleveland reported that Health Choice recently finalized its insurance pool rates, resulting in significant premium increases and a reduction in coverage for county personnel. To address these rising expenditures, Commissioner Cleveland recommended that the county explore transitioning back to a self-insured model, noting that a similar deep-dive evaluation was conducted by previous county officers in 2016–2017 but was hindered by difficulties obtaining historical claims data from Health Choice. He noted that he has met with four prospective brokers to review options, including HUB International, which has served as the county’s workers' compensation broker since 2016 and previously assisted with health benefits in 2018–2019. Commissioner Cleveland emphasized that the ultimate goal is to take control of health insurance premium costs early in the cycle and shift those savings into maintaining or expanding high-quality benefits for county employees. Further informational meetings with the brokers will follow.
30. 29 Adjourn adopted Pass

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