ORDER authorizing disposal of inactive records listed, which are eligible for disposal in accordance with Retention Schedules previously approved by Local Government Records Committee and adopted by the Board of Supervisors: a) GSC 11 07 Ballots: August 8, 2025 election. Ballots used in elections, including paper, absentee, affidavit, spoiled, curbside, or any used by machine readable equipment: retention 2 years after certification of election results. b) GSC 11 08 Unused Ballots: August 8, 2025 election, paper ballots that were not used: retention 2 years after certification of election results. c) GSL 01 12 Open Records Request: Prior to 2022, Chancery Clerk: retention 3 years. d) GSL 02 32 Lost Check Affidavits: Prior to 2020, Chancery Payroll: retention 3 years after release of audit. e) GSL 03 08 Tax Reports: Prior to 2016, Chancery Payroll: retention 5 years after tax is due or paid, whichever is later. f) GSL 03 11 W-2s: Prior to 2012, Chancery Payroll: retention 4 years after tax is due or paid, whichever is later. g) GSL 03 09 Time Sheets: Prior to 2020, Chancery Payroll: retention 3 years after release of audit. h) GSC 01 44a Tax Sale Supporting Documentation, Redeemed Property; 2021 and prior, Land Redemption: retention 1 year following year of redemption. i) GSC 01 44b Tax Sale Supporting Documentation, Matured Sales: 2012 Land Redemption: retention 10 years following maturity. j) GSC 01 17 Release from Delinquent Taxes: 2019, Land Redemption: retention 5 years. k) GSC 01 50 Land Redemption Certificate: 2019, Land Redemption: retention 5 years after redemption. l) GSL 02 05 Bank Reconciliation - Land Records: 2019 Land Redemption: retention 3 years after release of audit. m) GSL 02 06 Bank Statements - Land Records: 2019: retention 5 years. n) GSC 01 36 Fee Books - Land Records: 2018 and 2020: retention 3 years after release of audit. o) GSL 02 15 Cancelled Checks: 2020 Chancery Bookkeeping: retention 5 years after close of fiscal year.

Committee

Chancery Clerk

Introduced

February 24, 2026

On agenda

March 2, 2026

Passed

March 2, 2026