ORDER authorizing disposal of inactive records listed, which are eligible for disposal in accordance with Retention Schedules previously approved by Local Government Records Committee and adopted by the Board of Supervisors: a) GSL 03 09, 3 boxes Time Sheets, Circuit Clerk, Employee Time Sheets 1972, 1993, & 1994, retention 3 years after release of audit (ARA); b) MS Code 13-5-36, Jury Selection & Service Records, 15 boxes Jury Bills & Orders, Jury Excuses, Jury Lists & Affidavits, Jury Pay Receipts 1970-2017; c) GSM 11 01, Voter Registration, Voters taken off voter books 1982-1987, retention 2 years following removal; d) GSL 02 35, Receive Warrants, Documentation of receipt of money, FY 2019-2020, retention 3 years ARA; e) GSC 01 49, Disallowed Homestead Exemption Charge-Back, Notice from State Tax Commission that a homeowners exemption application has been rejected, 2018-2020, retention 4 years after the date taxes are due; f) GSC 01 36, Fee Books, breakdown of fees charged by Chancery Clerk, 2019, retention 3 years ARA; g) GSL 02 16, Cash Book, Ledgers reflecting cash balances, FY 2017-2020, retention 3 years ARA; h) GSL 02 05, Bank Reconciliation, Bank 7. 9/1019-7/2020, retention 3 years ARA; i) GSL 02 20, Check Stubs, Remaining stubs used in checkbooks, FY 2017-2018, retention 3 years ARA; j) GSL 01 02, Agenda Files, Board of Supervisors Chancery Clerk backup, retention 4 years; k) GSL 04 01, Bids, Successful and unsuccessful bids received for purchases of goods and services, retention 5 years or 3 years ARA, depending on which is later; l) GSL 02 36, Receiving Reports, Documentation of receipt of goods or services, FY 2020, retention 3 years ARA; m) GSC 01 14, Homestead Exemption Apps, 2021 and prior, retention 3 years after exp.

Order Passed Introduced June 25, 2025

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