ORDER authorizing disposal of inactive records listed, which are eligible for disposal in accordance with Retention Schedules previously approved by Local Government Records Committee and adopted by the Board of Supervisors: GSL 02 01, HR 06 02, Accounts Payable Files, Chancery Financial Records, 26 Boxes (Vault), retention 3 years after release of audit GSL 04 02, Purchase Orders, 19 Boxes (ACE), 2 Boxes (Vault), retention 3 years after release of audit GSC 12 02, Tax Receipts, Tax Collector's Copy, 73 Boxes (ACE), retention 3 years after release of audit GSC 12 03, Tag Receipts, Tax Collector's Copy, 111 Boxes (ACE), retention 3 years after release of audit GSC 12 04, Motor Vehicle Title Applications, Tax Collector's Copy, 9 Boxes (ACE), retention 3 years after release of audit GSC 12 05, Tag Reports, Tax Collector's Monthly Reports from State Tax Commission, 47 Boxes (ACE), retention 3 years after release of audit GSC 12 07, Casual Sales Tax/Use Tax Collection, Records generated in collection of taxes and sales of motor vehicles, 62 Boxes (ACE), retention 3 years after release of audit GSC 12 16, Motor Vehicle Title Application Support Records, Supporting documentation for persons with disabilities, veterans and others eligible for special tags, plates or placards, 11 Boxes (ACE), retention 3 years after release of audit GSC 01 44b, Tax Sale Supporting Documentation, Matured Sales, Land Redemption, 2011, 3 Boxes, retention 10 years following maturity GSC 01 36, Fee Books, Land Records, 2019, 4 Boxes, retention 3 years after release of audit (1/4/2021 audit) GSL 02 35, Receive Warrants, Bookkeeping, 2019, 5 Boxes, retention 3 years after release of audit (1/4/2021 audit) GSL 02 06, Bank Statements/Reconciliation, 2018, 3 Boxes, retention 5 years GSC 07 06, Marriage License Record File, after July 1, 2012, Circuit Clerk, 2 Boxes, retention destroy when no longer needed GSC 11 08, Unused Ballots, 8/8/2023 Election, 8 Boxes (ACE), retention 90 days after certification of election results

Committee

Chancery Clerk

Introduced

January 8, 2024

On agenda

January 19, 2024

Passed

January 19, 2024